BC/Yukon Region – Regional Executive Meeting 
Tuesday, April 18, 2023, 1:00pm – 5:00pm & Wednesday, April 19, 2023, 9:00am – 12:00pm
Westin Wall Centre, 3099 Corvette Way, Richmond, BC, V6X 4K3

 Meeting Minutes

Regional Executive Meeting – April 18 & 19, 2023
1.    Approval of Agenda – (All) To approve Agenda. m/s/c.
2.    Approval of Minutes – (All) 
a.    February 24, 2023 - To approve Minutes. m/s/c. 
3.    Business Arising from Minutes – (All)
a.    Outreach events - Morgan: discussions with Carl Cahoon. Like to do outreach to Yukon and YPN.
b.    Bylaw update status (D. Corda) -AI: Dean continues to handle bylaw changes to the BC/ Yukon Regional Council 2023.  Dean sent out an email and received recommendation from BCPC. These were housekeeping changes to 5.2, 6.8.1 and 6.2.1 to be presented at BC/Yukon Regional Council 2023. To approve the bylaw changes to the BC/Yukon Regional Council.  m/s/c.
Remove clause, “Composition of the Committee should normally be representative of PIPSC IM/I Professionals” under 17.11.1 of the mandate of the Information Technology Services and Projects Committee. Discussion to encourage non-IT people to participate in the Committee.  To approve to present this amendment at Regional Council 2023. m/s/c.
c.    Purchasing chair covers (D. Corda) - ongoing.
d.    Zoom licensing (D. Corda) - PIPSC purchases them in groups of 5. Completed.
e.    Minutes on PIPSC website (A. Cowie) - AI: Lauren to contact Angela re: prior RX meeting minutes posted on PIPSC website.
f.    AI: Dean to create Canada Post business account and request generic email address.
4.    Regional Director Report - (M. Cranny) Morgan attended his first Regional Directors meeting and Board of Directors meetings on March 20-22, 2023, in Ottawa. He was made to feel welcomed by President Jenn Carr and the existing board members. There was a backlog of minutes which were approved at this meeting. The draft minutes for the most recent meeting are not yet available so he will speak to them at the next meeting. One thing he would like to share is that, after board discussion, the position of Executive Secretary was awarded to Jean-Francois Pregent who had been acting in that position. The search for an Executive Director is ongoing. Rob MacDonald agreed to be Chair and President Jenn Carr will attend the BC/Yukon Regional Council 2023. Next board of directors meeting is May 1-3, 2023. To accept Regional Director’s Report. m/s/c.
5.    Office/Staff Report – (K. Hawkins) Simon Cotts is currently undergoing a graduated return to work. ERO’s, Dulce Amba Cuenca and Chris handle CRA cases. There is no formal RTO but staff are available. To accept Office/Staff verbal report.  m/s/c.
6.    Financial Report – Treasurer - (P. MacDougall)
a.    Financial update - To approve Financial Report. m/s/c.
7.    Regional Training Committee Report – (P. MacDougall) 
a.    Upcoming training in BC/Yukon Region - discussed by Training Committee.
b.    National training initiatives
To accept verbal Regional Training Committee Report. m/s/c.
8.    Awards Committee – (P. Mantler) Committee will meet on April 19, 2023 at 9:00 am and RX meeting will resume at 9:30 am.
a.    Executive of the Year - 5 nominations. Discussed nominations.  Executive of the Year would be Alicia Lunz subject to the 2-year experience requirement of being an executive. Approve nomination of Alicia Lunz. m/s/c.
b.    Steward of the Year - none so far.
To accept Awards Committee Report. m/s/c. 
9.    YPN initiative – (D. Chiu) Davy attended YPN Summit and social. Discussed how to set up a YPC at the Summit.  Presented selection of YPC candidates for nomination. To approve nominations for YPC candidates. m/s/c. AI: Davy to contact Alex to inquire about accommodation for the YPC meeting prior to BC/Yukon Regional Council 2023 and/or Steward Council 2023.
10.    National initiatives 
a.    Legacy Fund & challenge cup (M. Cranny) - ongoing.
11.    New Business
a.    Regional Council pre-planning (All) Prepared draft agenda.
b.    Steward Council pre-planning (All) Prepared draft agenda.
c.    Advanced Labour School (All) - have members self-identify on registrations for EE purposes. 
d.    Jr. Black Achievement Awards (M. Cranny) Empowers black youth and asks for support or sponsorship from PIPSC. Discussed.  Recommend to have Morgan take this to the Board of Directors. 
e.    Branch Liaison portfolio (M. Cranny) Dean volunteered to fill in as Branch Liaison during Angela’s leave of absence. 
12.    Next Meeting(s)
a.    Thursday, June 8, 2023, 9:00am to 5:00pm – Delta Burnaby
b.    September 7, 2023  Virtual 6:00pm to 9:00pm (subject to change)
c.    Thursday October 19, 2023 – 1:00pm to 5:00pm, Friday October 20, 2023 - 9:00am to 12:00pm – Delta Ocean Point, Victoria
d.    Thursday December 7,  2023 - Wosk Centre, Vancouver 
13.    Adjournment MOTION: To adjourn. m/s/c