Meeting Minutes

BC/Yukon Region - Regional Executive  

April 8th, 2019   9:00am to 5:00 pm

Prince Rupert


Phil Mantler (Chair)

Karen Hall (Secretary) by Teleconference

Robert MacDonald (Regional Director)

Pete MacDougall (Treasurer, Training Committee - Chair)

Carl Cahoon (Vice Chair, Awards Committee - Chair)

Liz Oliphant (Member at Large)


Harinder Mahil (by teleconference)



Adele McLean (Member at Large) 

Ken Antao (Member at Large)


Meeting called to order –  9:05


  1. Approval of Agenda  (All)
  • Motion to approve the agenda
    • m/s - carried


2.  Approval of Previous Minutes (All)

  • Motion to approve the February 7th 
    • m/s - carried


3.  Business Arising from  Feb 7th 2019 (All)

  • Recruitment Video to be on next Regional Training Committee Meeting  
    • Discussion on purpose of video:  recruitment focusing on testimonials and changing the conversation. What demographic do we want to reach
    • Action: R MacDonald to look at costing for April meeting
  • BC/Yukon Region joining BC Federation of Labour
    • Placemat was provided for conversation
    • Action: K Hall to develop resolution and provide to R MacDonald
  • Adding Young Professionals as delegates to Regional Council, to be appointed by Reg Exec
    • Challenge due to the need to change the bylaws
    • Action:  P MacDougall to develop bylaw wording for consideration for a resolution for Council
  • 3 Year Strategic Plan follow-up 
    • K Hall to send an email to Branch Presidents about May Day vs Labour Day support; include information on $500 for visibility vs holiday party
    • Activity calendar has been posted
    • Reminder to sign the Do Better pledge
  • Regional & Steward Council Entertainment/Chair/Parliamentarian
    • Action: P Mantler to put out a call for Chair and Parliamentarian
    • A. McLean has suggested our Regional Council charity by PADs
    • We will host a trivia night at Regional Council
    • We will have various elected officials and staff present for  Regional Council with a focus on the election
    • Action: R Macdonald to ask Branches to be diverse in the delegate selection
  • 2020/2021 PIPSC Budget Exercise
    • P MacDougall has submitted numbers
    • Adjustment to training in December – will be 2 days of training
    • Motion: Regional Executive supports the purchase of visibility scrubs for our Yukon Hospital members at a cost of $1750.  m/s – carried
      • Action: R MacDonald to coordinate with Better Together (completed)
    • Action: R MacDonald to follow-up on Branch allocation


4.  Regional Director Report   (R. MacDonald)

  • Motion to accept the Regional Director Report Feb7th to April 7th 2019;  M/S–carried 
  • Report is attached
  • PIPSC will be sponsoring Aboriginal Day in Whitehorse on June 20th
    • Action: if there is interest in participating, let R MacDonald know
  • Action: R MacDonald to look at the logos and determine a path forward


5.  Office/Staff Report (H Mahil)

  • Verbal Report was provided m/s – carried
  • Advanced School (37 stewards)
  • Basic Training will be May 9 – 11
  • 626 open files (grievance, complaints, etc)
  • Team lead position to come into play later this summer


6.  Financial Report  (P. MacDougall)

  • Financial Report received verbally
    • m/s to receive – carried


7.  Regional Training Committee Report (P MacDougall)

    • Verbal Report provided m/s carried


8.  National Initiatives

  1. Better Together (P Mantler/R MacDonald)
    • Lunch and Learn in Prince Rupert associated with this meeting
    • Do Better Campaign


9.  New Business

  1. Review Bylaws (All)
    • Membership to BC and Yukon Federation of Labour (K Hall)
      • K Hall provided a placemat for discussion and resolution
      • Action: R MacDonald to review and confirm data with PIPSC Ottawa
    • P MacDougall provided By Law changes for review and proposed resolutions
      • Motion: Regional Executive accepts resolutions as written by P MacDougall regarding By Law changes and supports them for inclusion at the Regional Council. m/s carried
  2. Awards Committee – (C  Calhoon)
    • Motion to approve K Hall and Adele on the Awards Committee.  m/s - carried



10.  Next Meeting(s)

  • Thursday May 30th 2019 (prior to Regional Council)
  • September 17/18 in the Fraser Valley
  • Wednesday October 18th am (before Steward Council October 18-19) Victoria
  • December 5th


11.  Adjournment @   15:00



Regional Director’s Report – April 8, 2019 – Regional Executive Meeting

Home of the PIPSC’s Legacy Cup! 

Period: February 7, 2019 – April 7, 2019

Welcome to spring!   It is already April, and we are well into our programing for 2019.  Our Regional Member Outreach Initiative is well underway in both Kamloops and Prince Rupert, will additional events scheduled for Whitehorse, Prince George and the Fraser Valley. 

I hope everyone made a resolution in 2019 to make their workplace and working conditions better!  This starts by getting more involved in your union.  I know we are expecting our employers to ‘Do Better’ in 2019!  I am hoping we can plan a number of ‘Do Better’ activities over the coming months in the BC/Yukon Region.  

As this is the start of another three year term, members of the Board received mandate letters from the President.  While my time as Board Liaison to the Science Advisory Committee (SAC) has come to an end, I have been entrusted with several new portfolios (see below).   It has been a pleasure to work with SAC over the past four years and I am very proud of our accomplishments as a committee.   That said, as a board member, I will continue to support SAC where ever possible!   

The table below summarizes both my Board appointments (elected) and the specific portfolios assigned by the President / CEO.  


  • Working with other Directors, coordinate a review of governance structure and practices at the Institute, and provide recommendations for consideration by the Board.

Board Orientation

  • Working with other Directors, recommend a format for orientation of new and continuing Board members.

Building Trust (elected)

  • Participate as a member of the Board of Governors of the 250 Tremblay Road National Office Corporation.

Life Insurance Trustee (elected)

  • Act as Trustee for the Institute’s Group Life Insurance Trust


  • Research and recommend opportunities to enhance the Institute’s innovation footprint.

Executive Compensation Committee (ECC) (elected)

  • Chair the ECC and work with committee members and others to fulfill the committee’s mandate.

Professionals Canada

  • Participate as a member of the Professionals Canada Board/AC task force.


The 2019 BC/Yukon Region Key Activities Calendar has been posted on our regional web page:  

Make sure you are aware of upcoming training and events in our Region.  If you have any suggestions regarding these events or ideas for additional events, please contact me or your Regional Executive.  

Board Initiatives

Pursuant to the board mandate letters, my focus over this last period has included: 

  • Chair, Executive Compensation Committee (ECC)  
    • The BOD approved the Committee’s Three (3) Year Work Plan at its March 1st Meeting.  In February the ECC received its Compensation Training.  Next, the Board will be receiving its ECC Governance Training in June.  
  • Board Orientation 
    • Working with the COO’s office, we have developed a Board Orientation Reference Document, which has been distributed to all members of the Board.    This document will be updated based on feedback and we will be looking at other orientation ideas. 
  • Innovation 
    • Currently, preparing an outline and work plan.  
  • Professional Canada
    • The Task Force attended a joint Board / Advisory Council meeting in February as part of the consultation process requested at last year’s AGM.  Since then, the Task Force has met once and will be meeting again in early April to review this input, identify the need for additional information and start its assessment.  
  • Governance 
    • On-going work on the eight recommendations from the ECC’s memorandum on the ‘Authority of the Executive Committee (EC)’, as approved at the August BOD Meeting.  

Let me know if you have any questions on the above portfolios or my involvement on the Building Trust and Life Insurance Trust.  

As previously noted, Phoenix information can be found on our website   Members impacted should follow the instructions on the website.  Let me know if you have concerns. 

Events Attended

  • Regional Executive Meetings / Events:
    • Regional Executive Meeting – February 7 (Conference Call)
  • Regional Meetings / Events / Conference Calls: 
    • Victoria SP Sub Group AGM – February 21
    • Vancouver AFS SG Meet & Greets (3 Locations) – April 2
    • Vancouver AFS SG AGM – April 2
    • BCFNHA Remote Nursing Committee – April 4
  • Board Meetings / National Events:
    • Special Board of Directors Meeting / Advisory Council  – February 16
    • Executive Compensation Committee – February 18 & 19
    • Regional Directors Meeting – February 28
    • Board of Directors Meeting – March 1
    • Building Trust Meeting – March 11 and March 22
    • Professionals Canada Task Force Meeting – March 11 & 12
    • Broadbent Progress Summit – March 27, 28 & 29
    • Group Life Insurance Trust Meeting – April 4

If you have any questions or would like additional information please feel free to contact me at 236-888-8739 or

It is time to get involved in your union!  Check out:  

In Solidarity


Robert K. MacDonald, B.A., MRM


Director, BC/Yukon Region