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Meeting Minutes
BC/Yukon Region - Regional Executive

Date: October 18th 1 – 5 pm and October 19th 9 am – 12 pm

Location: Burnaby Delta

In attendance:
Phil Mantler (Chair)
Karen Hall (Secretary)
Ken Antao (Member at Large)
Adele McLean (Member at Large)
Robert MacDonald (Regional Director)
Pete MacDougall (Treasurer, Training Committee - Chair)
Liz Oliphant (Member at Large)

Staff:
Ernie McLean

Regrets:
Carl Cahoon (Vice Chair, Awards Committee - Chair)

Summary of Action Items

  • Recruitment Video to be on next Regional Training Committee Meeting (bring forward)
  • R MacDonald to discuss 100th Anniversary Committee with Ottawa and carry out digitizing of the photo albums - ongoing
  • R MacDonald to carry forward conversation on Youth Forum - bring forward
  • Request for executive to put their minds to planning for the next 3 years for October meeting – bring forward
  • P MacDougall and R MacDonald to raise Regional position on training TEC and Board respectively – bring forward
  • R MacDonald and P Mantler to discuss follow-up with Kamploops members
  • R MacDonald to work with executive on connecting with members in Prince Rupert
  • R MacDonald to source and purchase etched drinking glasses
  • K Hall will create a poster to communicate with Branch Presidents and P Mantler will be the contact
  • K Hall to create an email to make remind region members about funding and events

Meeting called to order – 1:15

1. Approval of Agenda (All)

  • Motion to approve the agenda
    • m/s - carried

2. Approval of Previous Minutes (All)

  • Motion to approve the September 4th, 2018 Minutes
    • M/S – approved by consensus

3. Business Arising from September 4th Minutes (All)

  • R MacDonald to send Regional summary of ideas for BC/Yukon theme - completed
  • Recruitment Video to be on next Regional Training Committee Meeting - move forward
  • R MacDonald to discuss 100th Anniversary Committee with Ottawa and carry out digitizing of the photo albums - ongoing
  • R MacDonald to carry forward conversation on Youth Forum - ongoing
  • K Hall to develop poster for AGM Observer and send for translation and posting - completed
  • K Hall to develop poster to support nominations for Steward and Executive of the Year and will email out to stewards and constituent bodies - completed
  • K Hall to develop poster and competition for Steward Council around Bulletin Boards - ongoing
  • P Mantler to send out Doodle Poll for August meeting - completed
  • P MacDougall and R MacDonald to raise Regional position on training TEC and Board respectively - pending
  • R MacDonald to follow up with P MacDougall for Dates on Prince Rupert visit - completed

4. Regional Director Report (R. MacDonald)

  • Motion to accept the Regional Director Report September 1st to October 18 2018; M/S–carried
  • Report is attached

5. Staff Report (E McLean)

  • ERO from BC/Yukon office representing PIPSC on NJC Isolated Post
  • Office is working on 2019 events while finishing 2018 events
  • In 2019, ERO staff will increase to 4 indeterminate EROs; will also have a selection process for a team lead position

6. Financial Report (P. MacDougall)

  • Interim financial report provided
    • m/s to receive - carried

7. Regional Training Committee Report (P MacDougall)

  • No regional committee report – have not met since June
  • National summary provided
  • L. Oliphant will be an alternate to the committee

8. National Initiatives

a) Legacy Fund (K Antao)

  • Steward Council fundraiser has been organized

b) 100th Anniversary

  • A McLean provided a summary of several recent meetings – meeting minutes are posted in portal
  • Digitizing photos is still ongoing

c) Better Together (P Mantler)

  • R MacDonald followed up with members in Kamloops and there is interest in a follow-up
  • R MacDonald to work with executive on connecting with members in Prince Rupert

9. New Business

a) 2018 Steward Council – (All)

  • R MacDonald provided last minute update and organized volunteers

b) Youth Forum Update – (R. MacDonald)

  • R MacDonald is still working with Mobilization in Ottawa regarding the agenda
  • Agenda to be circulated as it is further developed

c) Recruitment Video for stewards – (P. MacDougall)

  • No report
  • Forward to February agenda

d) Member Engagement Spending– (All)

  • Suggestion about purchasing items for next year’s regional council
    • Motion: R MacDonald to source and purchase etched drinking glasses at a similar cost for the mugs being purchased for steward council, for regional council out of Regional funds this fiscal year. m/s - carried
  • Holiday event funding
    • Motion: Regional Executive will give up to $500 to each Branch based on member engagement for a holiday event. m/s – carried
    • K Hall will create a poster to communicate with Branch Presidents and P Mantler will be the contact
  • K Hall to create an email to make remind region members about funding and events

e) PIPSC AGM – (All)

  • K Hall to bring music
  • R MacDonald to provide pictures to AV based on what group has provided
  • We will put together regional flavoured baskets for raffle for legacy fund
  • Legacy Fund is also doing baskets at the AGM and we will forgo this in order to support the other regions
  • BC Yukon Caucus – email has gone out to delegates; P MacDougall will facilitate

10. Strategic Planning for the next three years (All)

  • Executive brainstormed on areas would like to focus and what we think we should drop. R MacDonald will sum up the conversation for the next meeting.

11. Next Meeting(s)

  • Wednesday, Nov 28, 2018 9:00am – 5:00pm – Whitehorse
  • Tuesday February 5th 2019 7 – 10pm (teleconference)
  • Wednesday April 10th 2019 (Burnaby Delta)
  • Thursday May 30th 2019 (prior to Regional Council)

12. Adjournment @ Friday @ 11:12 m/s - carried

Regional Director’s Report – October 18, 2018 – Regional Executive Meeting

Period: September 1, 2018 – October 18, 2018

Our PIPSC National Elections are well underway and I would encourage everyone to review the bios of the various candidates and make their vote count. This is your chance to pick the individuals you want lead our Union over the next three years. As noted in my last Report, I have been fortunate to be acclaimed in the position of Regional Director for the BC/Yukon. Information on the National Elections can be found on our website. http://www.pipsc.ca/about/governance/elections-information/national

Board Initiatives

Pursuant to the board mandate letters, my focus over this last period has included:

  • Chair, Executive Compensation Committee (ECC)
  • Board Liaison, Science Advisory Committee and Science:
    • At is September BOD Meeting, the Board endorsed the recommendations developed by the Women in Science (Wis) Initiative! Wis, with support from SAC and staff, will further develop these recommendations for implementation or further funding/approval.
    • Since my last Report, as part of our Three-Year Science Strategic Plan, PIPSC released “Restoring Federal Science Capacity – A Fact Sheet” that highlights the on-going deficit in funding for government science and the need for further investment. http://www.pipsc.ca/about/governance/elections-information/national. This is a great tool for consultation in the workplace.
  • Assist in the delivery of the key results area of “Model Organization” in areas of governance and strategy planning for the Institute:
    • On-going work on the eight recommendations from the ECC’s memorandum on the ‘Authority of the Executive Committee (EC)’, as approved at the August BOD Meeting. .
    • Member of PIPSC’s Life Insurance Trust – Preparations continue for a new marketing campaign.

As always, information on Phoenix can be found on our website www.pipsc.ca Members impacted should follow the instructions on the website. Let me know if you have concerns (contact info below).

Over the past six weeks since my last report, efforts have focused on planning for the upcoming Steward Council and Young Professionals Forum. I was also able to participate in some Lunch and Learns for our new Civilian Members from the RCMP at both the Heather St. (Vancouver) and Green Timbers (Surrey) facilities. At our October Regional Executive meeting, we will begin planning for the next three years in the Region. As always let me know your thoughts, ideas and concerns.

Upcoming activities and initiative http://www.pipsc.ca/regions/bc-yukon

  • Young Professional’s Forum – December 1 - Vancouver BC: Members, forty (40) years and under will be invited to a day-long forum to design and implement a made in BC/Yukon campaign for young professionals.
  • OSH Training – December 1 – Vancouver BC: A day-long Occupational, Health and Safety Training session from a union’s perspective is open to all PIPSC members. Seats are limited, so sign up early.
  • Community Outreach – Prince Rupert: Note date change from last report. A focus on communities with 30 or less PIPSC members, our next outreach session will be held in Prince Rupert in early 2019. Please keep an eye on your inbox for an invitation.
  • Community Outreach – Yukon: The BC/Yukon Regional Executive will be hosting member outreach events in Whitehorse on Wednesday, November 28th to meet with our Yukon members. This event will be coordinated with the Yukon Branch / WHC Group AGM.

Next year will be another federal election and we need to start thinking about how to protect public services as part of that process. More than ever please consider becoming more involved in your union and as always… don’t forget the power of conversation - members are our best advocates when changing the conversation with family, friends and neighbours. Start now so folks are ready for 2019.

Events Attended

  • Regional Executive Meetings / Events:
    • Regional Executive Meeting – September 4
  • Regional Meetings / Events / Conference Calls:
    • Okanagon Branch AGM – September 26
    • Vancouver Branch Lunch & Learn – September 27
    • Vancouver Branch Executive Meeting – September 27
    • NCVI AV Sub-Group Lunch & Learn – October 3
    • Nanaimo SP Sub-Group AGM – October 3
    • RCMP Civilian Member Outreach – October 2 and 4
  • Board Meetings / National Events:
    • Executive Compensation Committee – September 7
    • Regional Directors Meeting – September 13
    • Board of Directors Meeting – September 14 & 15
    • NJC Seminar – September 19 & 20
    • Science Advisory Committee – September 21
    • Special Board Meeting – October 15

If you have any questions or would like additional information please feel free to contact me at 236-888-8739 or robertmacdonald@pipsc.ca

In Solidarity

Rob
Robert K. MacDonald, B.A., MRM
Steward
Director, BC/Yukon Region

Published on 13 December 2018