Meeting Minutes

BC/Yukon Region - Regional Executive 

Thursday, February 6th 2020  9:30am to 4:00pm

Wosk Centre for Dialogue

580 West Hastings St. Vancouver, BC




Phil Mantler (Chair)

Carl Cahoon (Vice Chair, Awards Committee - Chair)

Karen Hall (Secretary)

Ken Antao (Member at Large)

Robert MacDonald (Regional Director)

Pete MacDougall (Treasurer, Training Committee - Chair)

Adele McLean (Member at Large)

Philip Tam (Member at Large)







Harinder Mahil



Meeting called to order –  09:05


  1. Approval of Agenda  (All)
  • Motion to approve the agenda
      • m/s - carried


  1. Approval of Previous Minutes (All)
  • December 5th 2019  m/s -carried


  1. Business Arising (All)
  1. Adding Young Professionals as delegates to Regional Council (K Hall)
    • Poster reviewed and amendments accepted
    • Action: R MacDonald to send for posting
  2. Steward Recruitment Video
  • Ongoing
  • Action: R MacDonald incorporating comments into how the video will be proceed and requires a sit down with videographer
  • Bring Forward to Future Agenda:  Spring
  1. 2020 Regional Council
    • Speaker that R MacDonald had been seeking is not available but will be coming to Steward Council
    • Director McCune will be coming out to speak about AGM Task Force
    • Membership Survey Results may be presented by Eddie Gillis and Kiavash Najafi on the Friday afternoon
    • VP Hindle will be attending on behalf of the President
    • Entertainment still be considered
    • Visibility Item to still be determined – suggestion on a foldable crate that would work for Activity Work Based environment
    • Volunteers were chosen for meal tickets
    • Action: A McLean and K Hall to work on Charity
    • Action: A McLean and K Hall will organize something special for the Steward Council
  2. BC Yukon Federation of Labour update (K Hall, R MacDonald)
    • Yukon Federation membership is good to go
    • Action:  MacDonald and K Hall to still coordinate for BC Federation meeting
  3. Steward Council / Leadership
    • Each Regional Executive to email RD with two to three names of key steward, activists to participate.
  4. Popular Training Participation – Date to be established.
  5. Legacy Fund
    • Each Region will contribute a basket to the AGM Fundraiser


  1. Regional Director Report   (R. MacDonald)
  • Happy PIPSC 100th Anniversary!
  • Motion:  Regional Executive accepts the Regional Director Report December 5 2019 to February 5, 2020  M/S–carried
    • Report is attached
  • Broadbent Institute Progress Summit
    • R MacDonald asking if Executive is attending – Region has been delegated 5 spots
    • K Hall, P MacDougall, A McLean are interested
  • Leadership Session before Steward Council
    • Action:  R MacDonald has asked Executive to consider 10 leaders within the region that we should invite
  • Calendar updates were shared going into 2020/2021 and 2021/2022
  • Regional Council Delegate Breakdown
    • Discussion on the formula of 1 delegate to 75 regional members, based on current membership count


  1.  Financial Report  (P. MacDougall)
  • Motion: Regional Executive accepts the Financial Report m/s – carried


  1. Regional Training Committee Report (P MacDougall)
  1. Motion: Regional Executive accepts the verbal Training Committee Report m/s – carried
  2. C Cahoon was unable to attend December 16 National TEC
  3. R MacDoanld mentioned that “Popular Training” is being rolled out across the country and ERO and Regional Execs will be invited – Date to be determined


  1. National Initiatives
  1. Better Together (P Mantler/R MacDonald)
    • Lunch and Learns
      • Kamploops (Feb) P Mantler and R MacDonald
      • Prince Rupert (Feb) P MacDougall and R MacDonald
      • S Vancouver Island (May) R MacDonald and A McLean
      • N Vancouver Island (May) C Cahoon and R MacDonald
      • Delta (?) R MacDonald and K Hall
      • Surrey (?)
      • Fraser Valley (Fall) – R MacDonald and P Mantler
      • Summerland/Whitelake (May/June) P Mantler and MacDonald
      • Survey
      • Action: K Hall working with PIPSC HQ on survey
  2. PIPSC 100th anniversary (Feb 6th, 2020 Reg Ex Meeting and reception)
      • To date, over 100 members in the Vancouver area have rsvp’d
  3. Legacy Fund (K Antao)
      • status quo on the regional low-key approach
      • Bring Forward to Future Agenda: Discussion on basket for AGM


  1. New Business
  1. Regional & National Awards
      • Action: C Cahoon will send material in for posting for Steward and Regional Executive of the Year
      • Committee will be comprised of A McLean (Branch President), K Hall (Former recipient) and C Cahoon
      • Motion: The BC/Yukon Regional Executive supports the selection of the Awards Committee. m/s -carried
      • National Awards also need to be publicized more
        • Action: R MacDonald would like to see a nomination coming from the Regional Executive
          • Bring Forward to Future Agenda: April Meeting
          • Action:  C Cahoon to send criteria to Regional Exec
    • Motion:  The BC/Yukon Regional Executive supports using Regional Funds to cover the cost of travel and salary to support the attendance of Richard Winder to attend the 2020 Regional Council to accept his Regional Executive of the Year Award from 2019.  m/s -carried
  2. Funding Request for reception for Steward Council
      • Reception would be planned for the Thursday night in celebration of the PIPSC 100th Anniversary
      • Motion: The BC/Yukon supports the use of Regional Funds, up to an amount of $5000, to host a PIPSPC 100th Anniversary reception in Victoria on the Thursday night prior to Steward Council  m/s -carried
      • Action:  R MacDonald will also seek Better Together funds to support the cost of the event
  3. Young Professional Forum December 2020
      • Bring Forward to Future Agenda: April Meeting


  1. Next Meeting(s)
    • Tuesday, April 14 (1-4:30pm) and Wednesday April 15 (9:00-12:00pm)  2020 Victoria
    • Thursday, May 28 2020 (9:00-4:30pm) Burnaby
    • August (TBD but likely teleconference)


  1. Adjournment @   14:10 m/s- carried




 Regional Director’s Report – February 6, 2020 – Regional Executive Meeting

Home of the PIPSC’s Legacy Cup! 

Period: December 5, 2019 - February 5, 2020 

Congratulations BC/Yukon Region, we made a little bit of history.  At its December meeting, the PIPSC Board of Directors approved the 2019 BC/Yukon Regional Council’s Resolution to allow our provincial and territorial members to join their respective Federation of Labour.  It seems appropriate for us to join our regional houses of labour with this being our 100th Anniversary! 

Happy 100th Anniversary PIPSC! 

On February 6th your Regional Executive will be hosting a reception at our Regional Office to celebrate our 100th Anniversary.  Additional 100th Anniversary activities will be included between now and the national AGM in November.  Join in the celebration! Information on the 100th Anniversary can be found at:


In January the Board of Directors held is annual strategic planning meeting and two day Board Meeting.  Updated information on the Strategic Plan will be now be sent to the Advisory Council for their input prior to coming back to the Board for final approval.  Of particular interest was an in depth report on the recent Membership Survey that was presented at the 2019 AGM held in November. Of note at the January meeting was the selection of members for the Board’s Standing Committees.  Thank you to everyone who put their names forward for these roles.  

The Canadian Labour Congress will be hosting its annual Lobby Day on February 24th.  PIPSC is planning to hold its own Lobby Day in the spring of 2020, so stay tuned. 


Since the December report, the Region held a widely popular two-day Leadership Course in Vancouver (December 6 & 7).  We are looking for ways to bring this course back in the near future. We started our 2020 Community Outreach initiative in Whitehorse on January 21.  Activities included: an Information Table at the Hospital Cafeteria in the morning; a lunch and learn downtown at noon; and, a coffee & talk in the afternoon at the DFO office.  We finished off the evening at the Yukon Branch / YHC Group AGM in the evening. Next up is Kamloops on February 12 and Prince Rupert on March 3. 

Notices for Advance Training in April, Basic Training in May and Regional Council in May are out, or will be coming out in the next few weeks.  

As always, members are encouraged to plan events in their own workplace.  A 2020 BC/Yukon Region Key Activities Calendar can be found at:

National / Board Initiatives

Pursuant to the Board mandate letters, and additional assignments, my focus over this last period has included: 

  • Chair, Executive Compensation Committee (ECC):  The ECC has initiated the next Triennial Review for President/Vice-Presidents, Executive Staff and Excluded Employees at the Institute.  Changes to the elected positions, once approved by the BOD, will take effect on Jan. 1, 2022 for the newly elected individuals. Next ECC meeting is in March. 
  • Board Orientation:  A Board Governance Workshop has been schedule for March 5th for all Board Members.   The Board will be conducting a voluntary self-assessment process. 
  • Governance:  Work is continuing on the drafting of governance documents for the bargaining agents (BA) at the National Joint Council (NJC).  
  • Innovation / Building Trust / Life Insurance Trust:  No significant matters addressed during this period.  

Let me know if you have any questions or comments on my Board appointments (elected) and the specific portfolios assigned by the President / CEO.   The Board mandates are on the PIPSC website. 

Events Attended


  • Regional Meetings / Events / Calls
    • Regional Executive Meeting – Dec. 5
    • Northern BC Branch AGM – Dec. 10
    • Vancouver CS Sub-Group Movie Morning – Jan. 11
    • Whitehorse Hospital Information Table – Jan. 21
    • Whitehorse (Downtown) Lunch & Learn – Jan. 21
    • Whitehorse (DFO Office) Coffee – Jan. 21
    • Yukon Branch/YHC Group AGM – Jan. 21
    • Vancouver SP Sub Group AGM – Jan. 27
    • Regional Office Meeting  – Feb. 4


  • Board Meetings / National Events / Calls:
    • Regional Directors – Dec. 12
    • Board of Directors – Dec. 13
    • Group Life Insurance – Dec. 16
    • Board of Directors – Jan. 23-25
    • NJC (BA) - Governance Meeting – Jan. 30
    • Exec. Compensation Committee – Jan. 31


If you have any questions or would like additional information, please feel free to contact me at 236-888-8739 or .

In Solidarity


Robert K. MacDonald, B.A., MRM


Director, BC/Yukon Region