Regional Executive Meeting Minutes January 12, 2021

 Meeting Minutes

BC/Yukon Region - Regional Executive  

January 12, 2021  18:30 – 21:30

 Video conference - Zoom

Meeting called to order –  18:33

1. Approval of Agenda  (All)
   1. Motion to approve the agenda
      • m/s - carried

2. Approval of Previous Minutes (All)
   1. November 17, 2020  
      • Motion Regional Executive accepts the minutes as amended - m/s -carried

3. Business Arising (All)
   1. Steward Recruitment in a virtual world – (R. MacDonald)
      • R MacDonald has been working with the office and significant data has been pulled to look at where members are located in their buildings, departments and where they live
      • A report will be shared with the executive and a process will be prepared with the support of communications in Ottawa
      • Action: R MacDonald hoping to share a report by the end of January
   2. Regional & National awards – (C. Cahoon)
      • P Tam has drafted letters and shared with the office – looking for support.
      • Action:  P Tam and C Cahoon to get together to review letters.
      • Action: announcement for 2021 awards to be drafted
   3. Debrief Regional Pre-Agm Caucus (all)
      • Well received by members; appears that just as many members seemed to participate as in person
   4. 2021 Regional Council
      • R MacDonald shared a draft agenda for a 3 – 4 hour meeting
      • Discussions are ongoing with IT to establish how the election will be conducted. 
      • Draft agenda will be worked on with the office and notice will be going out in February
      • Motion:  Regional Executive supports the draft agenda as presented.  m/s - carried

4. Regional Director Report   (R. MacDonald)
   1. Motion:  Regional Executive accepts the Regional Director Report November 17^th 2020 – January 11^th    2021  M/S - carried 
      • Report will be posted separately from these minutes
      • The BC/Yukon Region has been at the forefront to provide virtual programing during the COVID-19 pandemic to stewards and members.  

5.  Office Staff Report  (provided by K Hawkins)
   • E McLean has officially retired
   • Fully staffed and busy as ever, especially with COVID issues
   • The region is the first to run the first basic training virtually – very exciting (Feb 22)
   • Working hard to support the BCFNHA
   • Exploring opportunities with the YHC and CSC
   • Work going on with Advanced Labour School….stay tuned
   • Motion: Regional Executive accepts the verbal Staff Report m/s – carried

6. Financial Report  (P. MacDougall)
   1. Motion: Regional Executive accepts the verbal Financial Report m/s – carried 
      • No changes since the November meeting.
      • Budgeting for 2021-22 fiscal year was approved at last meeting. 
      • Motion was carried via email between meetings regarding the donation of $2000 to food banks within the region.  This was carried unanimously.
      • Action: P MacDougall will send in appropriate reports to HQ for allocation
      • Action:  Discuss at March meeting what will be presented at Regional Council. 

7. Regional Training Committee Report (P MacDougall)
   1. Motion: Regional Executive accepts the verbal Training Report m/s – carried 
      • Question around TEC and the ongoing discussion regarding steward renewal – it appears that it is status-quo going forward

8. National Initiatives
   1. ESWP should be coming out in Spring 2021
   2. Legacy Cup.  No formal activities / initiatives at this time. 
9. New Business
   1. Campaigning by PIPSC National Election Candidates at Region Events 2021
      • R. MacDonald removed himself from this discussion due to a potential conflict of interest. 
      • There will not be an opportunity to campaign at the regional council
      • The executive will set up an all-candidates meeting later in the year
   2. Gift for departing member of Regional Executive
      • Motion: Purchase a gift card for departing Regional Executive member. m/s - carried
      • Action: R. MacDonald to purchase gift and card and card and send to our recent Executive exit
   3. Resumption of AGM
      • Members of the Executive who participated expressed various disappointments with the AGM. 
      • Questions around delegate attendance and those who could attend the first and are not able to attend the 2^nd day.  No delegate substitutions will be allowed. 
   4. New Steward on-boarding
      • R. MacDonald presented the idea of conducting a pilot for the six (6)  members from the BC/Yukon Region who participated in the fall national virtual basic training. The Director will reach out but is looking for volunteers from the Executive to support as a contact.  Let Rob know if you are interested in participating. 
   5. Regional Executive Activities for 2021
      • Question asked if there are any activities that the Executive would like to propose
      • Keeping meetings small and trying for smaller lunch and learns/sessions
      • Executive asked to think about activities and dates and send them to the Chair.  This will be discussed at the March meeting
10. Next Meeting(s)
    1. March 9^th – evening meeting by Zoom
    2. Pre Regional Council Meeting – day time meeting (May 11 TBC)

11. Adjournment @  20:25 m/s- carried