The Professional Institute of the Public Service of Canada
Executive meeting of April 3, 2020 (1st of the year)
Meeting by videoconference via Zoom — Meeting begun at 8:30 am.
- Welcome and call to order:
Yvon welcomed everyone and will chair the meeting.
In attendance: Yvon Brodeur, Richard Doyle, Stéphanie Fréchette, Martine Lacroix, Hugo Landry, Réjean Michaud, Benoît Pelletier, Gerlando Renna and Robert Tellier.
Regrets: Nancy Lavoie and Christian Tremblay.
- Holding of the Regional Council (RC) and the Steward Council (SC) in 2020:
Following the cancellation of the RC on May 1 and 2 2020 due to the pandemic, Yvon asked the Executive members to decide if the 2 events should be held separately in 2020 or if only the RC should happen given that it is mandatory according to our bylaws.
Following a round table discussion, it was agreed to hold only one event in 2020. Ideally, the RC and SC would be combined during the weekend scheduled for the SC on September 11 and 12, 2020. Benoît will check with the hotel if we can add Thursday, September 10th to our reservation. Members who would normally only attend the SC would be invited to the RC as observers.
An attempt would then be made to combine the agendas of these 2 events during that weekend. If these agendas are too full, we will prioritize the agenda of the RC.
- Resolutions for the Institute’s AGM:
Resolutions for the PIPSC AGM must be received 12 weeks prior to the AGM scheduled for early November 2020. Since we plan to hold our RC in September, we will be out of time if we send our resolutions after this year’s RC. Therefore, the Regional Executive will receive the resolutions from the members before the beginning of August and will decide whether or not to forward them to the PIPSC secretariat before the prescribed deadline. We will communicate our decisions to the members at the RC.
- 2020 Steward of the year:
Given the low number of applications received in recent years, Yvon suggested accepting applications that would be brought by the EROs given that they witness the work of some stewards who work in the shadows. In addition, Yvon suggested that the Selection Committee could be modified to consist of an ERO, a former Steward of the year and an external member.
Robert pointed out that given the issues related to the pandemic and the hard work of several stewards on this topic, it might be appropriate to name more than one this year. Several other suggestions were made, including the suggestion that certificates of recognition be given to several members and that only one Steward of the Year Award be given. After much discussion, it was agreed that for this year, as in previous years, the Committee will be composed of 3 members who have already received the Steward of the Year Award. To this effect, Hugo proposed to be part of the said Committee and to ask Renaud Guiard and Pierre Potvin to join him on the Committee.
However, as suggested by Yvon, EROs may submit nominations; these will be sent to the Regional Office in order to redact information that will allow Committee members to recognize the submitted members.
Certificates of recognition could be presented as part of the PIPSC 100th anniversary; nominees will be recognized for their work done this year and also for what they have done in previous years.
- a) Benoît asked if he could open a Zoom account to hold meetings with his chapter (Eastern Québec). Yvon will ask the Board if constituent bodies can actually be offered a dedicated Zoom account.
- b) Gerry and Robert will be settling the Region’s financial statements for the year 2019 in the next few weeks.
- Date of next meeting and adjournment:
Our next meeting (the second of 2020) will take place on Thursday April 23rd at 8:30 am by videoconferencing, following a Board meeting on April 22nd.
In preparation for this meeting, all executive members will need to be familiar with, among other things, the following documents:
-the minutes of the 2019 Regional Council written by Réjean;
-the document prepared by Robert on how to deliver training in Québec, to be presented at the AGM to standardize training at the national level;
-the minutes of this meeting.
Proposed by: Richard Seconded by: Benoît