MEETING PRAIRIE/NORTHWEST TERRITORIES REGIONAL EXECUTIVE (“PRE”) MEETING
HELD AT Delta Hotel, Winnipeg, Manitoba START TIME 9:00 AM END TIME 5:00 PM DATE February 6 & 7, 2020
Nancy McCune, Regional Director
Samah Henein, Regional Vice-Chair & Calgary Branch representative
Sean Thompson, Regina Branch Representative
Cory Graham, Winnipeg and Southern Manitoba Branch Representative
Sharon Losinski, Edmonton Branch Representative
Nancy Shalay, Small Branch Representative
Robert Scott, Saskatoon Branch Representative
Stuart Kidd, Secretary-Treasurer
CALL TO ORDER
Nancy McCune called the meeting to order at 9:00 AM. Nancy M recognized Robert Scott replacing Robert Trudeau as Saskatoon representative. Nazim Awan, Small Branch representative, was unable to attend the meeting.
1. APPROVAL OF AGENDA
Approval of Amended Agenda. Motion to approve by Samah, seconded by Robert. Carried.
2. APPROVAL OF MINUTES FROM DECEMBER 7, 2019 MEETING
2.1 Approval of Amended Minutes from December 7, 2019. Moved by Nancy M, seconded by Nancy S., carried.
3. DIRECTOR’S BOARD REPORT - SUBMITTED BY NANCY McCune
Director’s Report to the Regional Executive for January 2020
December 13, 2019 meeting
AGM survey on format – three-year AGM number of delegates like idea
Consultations to be held for resolutions at 2020 AGM
Resolution in 2013 detailed AGM in NCR region. 2020 AGM will be held in Ottawa. Three hotels booked, concern about full delegate attendance as opposed to last year with several delegates did not attend due to registration cut – off date.
National indigenous day was discussed. At Whitehouse Yukon. BOD will provide funding for June 2020 event in Whitehorse. $XX to be provided. Funding for Winnipeg event defeated for lack of visibility
BC Federation of labour resolution for BC government PIPSC members. (BC-Yukon Hospital members). Ad hoc committee for bilingual group is being continued. Issue with no meeting reports being filed with board also continues.
The Board of Directors met on January 22 to 25, 2020
Two - day planning meeting – strategic plan was unchanged. Directions to regions, etc. BOD cohesion discussion of BOD committees was held. Nancy M stated that the names of board committee chairs and members was released in late January 2020.
Standing BOD members were selected. Science committee to be decided in April 2020.
ESWP update – process on hold due to recent changes in government representatives as a result of October 2019 election.
CLC Convention in Vancouver attendance listing is prepared. Advisory council to contact participants to register. Convention is May 4 to 8, 2020. Tree planting ceremony to be held in each region.
Board self-assessment session will be held. (institute of governance). Next board meeting is March 6 & 7, 2020.
Progress Summit will be held in Vancouver, BC
Nancy M discussed the collective bargaining for PIPSC groups and Phoenix compensation.
Any members going to external events need to send reports to VP Corbett. It would be nice if there was a template created for these reports so that participants can provide more useful information to PIPSC.
Nancy M. discussed PIPSC Do better campaign.
Update of RCMP civilian members and their payroll system.
The board made a motion to approve a change for airfare bookings. All air fare bookings with Air Canada will be flex and West Jet will be econo–flex. The travel claim rules for filing expense claims will change. Members will have 90 days after the event to file travel and compensatory claims as opposed to the present 180 days. This will allow the PIPSC finance staff to process claims more efficiently without going back up to six months to check information on events. Members will need a receipt for expenses $X or over. The previous amount was $X.
Collective Agreement language for the Employee Wellness program is in progress. Each PIPSC group will need to ratify the program to make it part of their collective agreement.
The PIPSC building is now at 94% occupancy with 11,000 square feet still to be leased. The conference centre is under renovation.
4. REGIONAL FINANCIAL REPORT
Stuart Kidd presented the regional financial statements for the period January 1, 2019 to December 31, 2019. The report detailed revenues of and expenses. The beginning bank balance at January 1, 2019 was $xxxx with an ending bank balance of $xxxx on December 31, 2019. Stuart presented a worksheet based for the regional bank balance as at December 31, 2019 and the effect on the allotment for 2020. The inventory listing at December 31, 2019 was presented to the regional executive.
Motion to receive financial report made by Stuart, seconded by Robert carried.
5. PRAIRIE & NWT REGIONAL TRAINING COMMITTEE REPORT
Review of Basic Training: January 16 to 18, 2020, Matrix Hotel, Edmonton
Seventeen members attended the training. Seven members were unable to attend due to weather. Positive reviews were received from participants.
A discussion was held regarding fall session of training for new stewards occurring at same time as PRE meeting.
Spring Basic Steward Training – March 12 & 14, 2020 at Delta Hotel in Edmonton
Issue to have members to attend due to March work commitments, only seven signed up for course to date. An effort to move date is being considered.
Labour School: April 30 to May 2, 2020, Matrix Hotel, Edmonton
Regional stewards received notice of labour school. Applications will be reviewed and then stewards will be selected by training committee. Mental health course was recommended for labour school. Menu selections at the Matrix hotel will be reviewed. Steward applications are due by March 6, 2020.
6. REGIONAL COUNCIL: JUNE 5 & 6, 2020 at SHERATON EAU CLAIRE,
Guest speaker to be determined. Both sides of climate change debate were mentioned. Nancy M could contact Evidence of Democracy. Shannon Studebauer name was mentioned. A guest speaker from the Alberta Federation of Labour could be invited.
Umbrellas rocket books and pens are available for Regional Council. Cory will demonstrate use of rocket books for delegates.
Friday Evening Event
The Telus Center in Calgary was selected for June 5 evening event. No dinner will be served due to rental space and meal expense. A meal voucher for $X voucher will be provided to attendees. Region to buy vouchers in last week before event.
Branch presidents meeting on morning of June 5, 2020. Leadership training for two PRC delegates for each branch June 3 & 4, 2020. Nancy M going to Swift Current on March 25 & 26, 2020. Two PIPSC employees will conduct training. Robert Scott will conduct a navigation of cloud demonstration for delegates.
Discussion of future of Northern Manitoba branch occurred. The branch will be given to March 15, 2020 to hold AGM and comply with branch by-laws.
7. STEWARD COUNCIL: SEPTEMBER 11 & 12, 2020 at FAIRMONT HOTEL, WINNIPEG
Steward Training modules
A discussion took place regarding the PIPSC travel policy change from half-day Friday, full day Saturday versus full day Friday and to half-day Saturday. Nancy M was able to show change was cost effective.
Breakout sessions of café style training scheduled for Friday session. Mentoring sessions to be discussed at April training meeting.
Assigned seating at the Steward Council will be continued to avoid disruptions that occurred in previous councils. ERO staff will determine topics for café.
Promotional items were purchased for the Steward Council. - cooler bags were mentioned. USB drive or portable hard drives were mentioned.
Janet Merlow will be asked to be guest speaker.
Friday evening event is planned – Winnipeg Golden eye baseball game may be considered.
8. OTHER BUSINESS
Postponement Of Today’s PRE for PIPSC 100th anniversary @ PIPSC Winnipeg office
Open house meeting held at Winnipeg office building. Members need to tie to another event for Better Together funding.
Update on selections for BOD Committees
Regional PIPSC Young Professional Committee
Committee is waiting board of directors’ direction.
CVENT & Concur update – status
Training is being set up. Planned start date is March 1, 2020.
Training with staff is still on going for Concur and a date for implementation has not been set, athletic events were suggested.
Regional & Steward Councils 2021
Regional Council held in Regina for May 2021. Steward Council in Edmonton. In September 2021 – bids may include Calgary hotels. May depend on meeting space.
Welcome Package for new members
PIPSC package is available from PIPSC HQ. Good idea will be adopted for Prairie & NWT Region.
PIPSC 100th Anniversary funding for events
Open houses were held at PIPSC offices in Winnipeg and Edmonton on February 6, 2020.
9. ROUND TABLE
Regina Branch – AGM planned for March 5, 2020, plan for baseball game in late spring
Calgary branch – Annual AGM to be held on February 13, 2020. Plans include PIPSC 100th celebration at Harry Hays, CFIA and Canadian Regulator Agency. Branch AGM on February 13, 2020.Mental Health session planned for fall 2020.
Edmonton branch – Meet & greet in Canada Place. February 20, 2020 – 100th PIPSC celebration Rand listing made available to branch executive, February 26, 2020 AGM with elections of executive positions. Retirement discussions with National Federal Retirees association.
Winnipeg & Southern Manitoba branch – AGM on March 12, 2020. Bomber game, BBQ and soccer or baseball game,
NWT branch – branch president not in attendance.
Denwood branch – Order for 100th anniversary plans, AGM in March 2020.
Saskatoon branch – AGM held in October 2019, volunteer clean-up day planned, plans for summer in preparation
10. NEXT MEETING & ADJOURNMENT
Next Meeting: April 4, 2020 at Residence Inn - Calgary
PRE meeting two is scheduled for April 4, 2020 in Calgary. Training meeting is scheduled for the afternoon April 3, 2020 at the Residence Inn in Calgary, June 19 & 20, 2020 – Friday meet and greet to be arranged. July 17 & 18, 2020 also mentioned.
Adjournment of Meeting
Nancy M. moved to adjourn at 5:00 PM. Carried.
500 tokens to Winnipeg branch,750 to Calgary branch, 100 to Regina branch, 83 given out at Winnipeg open house, 15 to Saskatoon branch, 40 to MAGE group, and 12 to Denwood branch, 10 to Edmonton branch and 2490 with Sharon L.