Record Of Proceedings Meeting - Ontario Regional Executive September 16, 2021

Meeting Date

September 16, 2021

9:00 am to 5:00 pm

Members 

(In-Person)

Peter Gilkinson, Regional Director and ORE Chair, Labour day parade co-ordinator, and Provincial Employers Group Liaison Lead

Din Kamaldin, ORE Vice-Chair, and Labour day parade co-ordinator

Tom Yantsis – Ontario Region Treasurer

Yvonne Snaddon – Branch Liaison Assistant and Young Professional Liaison Assistant

Christopher P. L'Estrange – Recording Secretary, Training Committee member and Events Coordinator

Tim Azab – Labour day parade co-ordinator & Legacy Foundation Champion & Social Media Manager

Members (Virtual)

Judy Chow – Social Media Manager and Branch Liaison Lead

Tom Z – ORC Vice-chair, and Resolution Sub-committee member, and Training Committee Chair

Kuini Chuen - LGBTQ2S+ co-ordinator, Social Media Manager, Labour day parade co-ordinator and Young Professional Liaison Lead

Members (Absent)

John G. Purdie – Ontario Regional Council Chair, Resolution Sub-committee member and Provincial Employers Group Liaison assistant, and Training Committee Recording Secretary 

Invitees/Observers

None

Presenters

None

Secretariat

Christopher L’Estrange

1. 

Call to order by the Chair

Motion to begin the meeting promptly at 9:00 am

Moved by: Din Kamaldin

Seconded by: Tim Azab

Motion Carried

2.

Approval of Agenda 

Discussion regarding the agenda.  

Peter Gilkinson sent the agenda out for this meeting which was scheduled to discuss the Steward Council.

Motion to approve the meeting agenda.

Moved by: Peter Gilkinson

Seconded by: Din Kamaldin

Motion Carried

3.

Approval the February 1, 2021, and June 11, 2021 Minutes and June 25, 2021

Peter Gilkinson sent the agenda out for this meeting which was scheduled to discuss the Steward Council.

Motion to approve the meeting minutes of February 1, 2021.

Moved by: Tim Azab

Seconded by: Din Kamaldin

Motion Carried

Motion to approve the meeting minutes of June 11, 2021.

Moved by: Tom Yantsis

Seconded by: Din Kamaldin

Motion Carried

Motion to approve the meeting minutes of June 25, 2021.

Moved by: Tim Azab

Seconded by: Din Kamaldin

Motion Carried. 

4.

Action Items

Action Item: Judy Chow to update the ORE regarding the purchase of a camera and a button maker.  In process.  

Action Item: Complaint from TCTSO CRA – completed.  Peter Gilkinson

Action Item: John will gather additional information and return to the ORE with this information for a full and complete discussion with the ORE about this choice we have to make (given a potential 4^th wave of COVID in the Fall of 2021).  John Purdie

5.

Ontario Steward Council

Tom Zaharopoulos presented the agenda for the Steward Council, to begin tomorrow. The food, the Covid-19 rules, the reminder to wear masks, the guest speakers and all the planned events including the outside fire pits.

The ORE will be available to conduct all the communication with the members present at the hotel. The information table etc.

The Glenn Maxwell award was discussed. There is 30 minutes allotted for the presentation.

6.

Set next meeting

October 21, 2021 – the day before the ORC.

Motion To set the next meeting for October 21, 2021 from 9am – 5pm all day. 

First: Peter Gilkinson 

Seconded: Din Kamaldin 

Carried

7.

Ontario Regional Council

John Purdie is not present for this meeting. However, we need to discuss this subject.

Tom Z asked that we look at the Ontario Regional Council Agenda, and see that it flows correctly. 

Motion: The ORE creates the Glenn Maxwell Executive of the year award to honour the memory and personal values of Glenn Maxwell. 

Second: Din Kamaldin

Carried

Motion: The ORE Purchase flowers to present to Glenn Maxwell’s spouse during the presentation at the Steward Council on Saturday. 

First: Tim Azab

Second: Chris L’Estrange

Carried

Presentation:

Yvonne presented the consultation group report on the Glenn Maxwell Executive of the year award. 

We discussed the suggested criteria for nominations. These are examples only. 

Motion: to accept the report on the Glenn Maxwell of the year award with adjustments to be made for Glenn Maxwell's values.

First: Yvonne Snaddon

Second: Tim Azab

Carried 

8.

2021 PIPSC AGM

Given the AGM this year is virtual, the Ontario Region is willing to reach out to offer up to 20 observers to attend virtually the 2021 PIPSC AGM.

Motion: That the Ontario Region will fund salary reimbursement for the Friday with a cap of 20 observers, as long as they attend both the Friday and the Saturday of the PIPSC 2021 AGM. 

Action Item: Judy Chow to communicate to the observers regarding salary replacement rules for attending the PIUPSC AGM. Must attend both Friday and Saturday to qualify for Friday salary replacement.  

First: Peter Gilkinson

Second: Din Kamaldin

Carried

Resolutions submitted by Frank Wong – TW Branch

By-law 13.

We cannot support the resolution as it is worded.

Motion: to withdraw the resolution with respect to By-law 13.

First: Peter Gilkinson

Second: Chris L’Estrange

Carried

By-law 13.2.1 – BOD 

We cannot support the resolution. See By-law 15.

Motion: to withdraw the first resolution with respect to By-law 13.2.1.

First: Peter Gilkinson

Second: Yvonne Snaddon 

Carried

By-law 13.2.1 – BOD 

We cannot support the resolution. 

Motion: to withdraw the second resolution with respect to By-law 13.2.1.

First: Peter Gilkinson

Second: Tom Yantsis 

Carried

By-law 13.2.4 – recorded roll call voting

We cannot support the resolution. 

Motion: to withdraw the resolution with respect to By-law 13.2.4.

First: Din Kamaldin

Second: Peter Gilkinson 

Carried

Action Item: Peter to communicate to Frank Wong, and to let Julie Gagnon know they are withdrawn. Peter Gilkinson

Resolutions for the PIPSC AGM as sponsored by the Ontario Region:

1. Proposed amendment of By-law 22.3 – sponsored by the Ontario Region

We had a general discussion. All were pleased with the new language which keeps the intent and makes it clearer. John Purdie

Action Item: Regarding Proposed amendment of By-law 22.3 – sponsored by the Ontario Region. John to look over the new language in the amendment and report back in October to the ORE. 

By-law 20.5

Motion to not support the amended motion.

First: Peter Gilkinson

Second: Tim Azab

Carried

We will not amend the motion as it was submitted.

10.

Special Meetings

Motion: Special meetings can be called by the chair or a majority of the Executive can be called to discuss a single important topic.

First: Peter Gilkinson

Second: Din Kamaldin

Carried

Discussion of a Branch complaint.

Motion: ORE to go in camera to discuss this important subject.

First: Peter Gilkinson

Second: Tom Yantsis

Carried

Motion: ORE to end in-camera discussion.

First: Christopher L’Estrange

Second: Tim Azab

Carried

11.

Portfolio Reports

Treasurer's Report – Tom Yantsis gave an update regarding the 2021 Financials.

Motion: To accept the Treasurer's Report.

First: Tim Azab 

Second: Yvonne Snaddon

Carried

Legacy Foundation

Action Item: Peter Gilkinson to send a letter to Eddy Gillis to enquire the use of the Legacy Funds. What are the plans.   

The other portfolio reports were tabled to the next meeting.

12.

Sub-Committee Reports

N/A.

13.

Director’s Report

Peter provided a general update of the BOD activities. The future meetings will be a hybrid style meeting. 

Motion: To go in camera to discuss the process regarding the committees of the board selections.

First: Tom Z 

Second: Tom Y

Carried

Motion: To end in camera discussion regarding the committees of the board selections.

First: Christopher L’Estrange

Second: Tim Azab

Carried

This is Peter Gilkinson’s last Steward Council. He thanked us for our work on the committee over his tenure and has been proud of what we have all accomplished.

14.

Round Table

Everyone exchanged well wishes. 

Chris thanked Peter for his excellent leadership and we are grateful for his leadership style and his hard work on behalf of our Ontario PIPSC members. Tim and Tom echoed the sentiment Chris reflected. 

Tom stated that he has begun to enquire about the extendable flagpole requested by Judy for the flags previously purchased for the Branches.

Next meeting is an all-day meeting, scheduled for October 21, 2021, ahead of the ORC.

15.

Meeting adjourned at 5:00 pm

Motion to adjourn at 5:00 pm

First: Peter Gilkinson 

Seconded: Yvonne Snaddon

Carried