The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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Ontario Region Planning Meeting - June 3, 2022

Rocky Crest Resort

Present:         J. Purdie, C. L’Estrange, T. Yantsis, D. Kamaldin, B. Brawley, T. MacDonald (virtual), S. Labbé

Regrets:         T. Zaharopoulos, R. Kaura, A. Stone, M. Chan

Meeting called to order at 9:00 am

  1. Opening Remarks

Director acknowledged land usage. 

  1. Approval of Agenda

Motion to approve Agenda

Moved: Bridget

            2nd: Din                                                                                                                      Consensus

  1. Approval of Minutes

Motion to approve past ORE Exec mtg Minutes

   Moved: Chris

   2nd: Tom                                                                                                                     Consensus

  1. Matters Arising / Tracking Report

Reviewed and updated Action Item document, as a group.

  1. Treasurer’s Report – Tom Y.

The Treasurer gave an update on our financial position in his Treasurer’s Report.  We are on track to qualify for our next full allotment. This year’s allotment has been received.

SWAG for OSC: HRDC 216 hoodies: 40 of each (s/m/l/xl/xxl), 15 xxxl, 1 xxxxl

Obtain cost of ceramic mugs or Contigo mugs, make sure w/ lids.

Action: Tom Yantsis

MOTION to accept the Financials as presented.

Moved: Bridget

   2nd: Sabrina                                                                                      Consensus

  1. Committee Reports
  1. BOD COMMITTEES – secretarially

No recent mtgs since recent ORE Exec, nothing more to report

  1. ORE COMMITTEES / Liaison
  1. Training Committee – Bridget

More info to come at July exec mtg

    1. Executive Training – 22 Branch Presidents

Location & Venue, dates: Oct 20 & 21

The training is 2 days, 20 participants, Director invited.

Discussion on seat allocation & whom this training should be offered to.

    1. Feedback Labour School:

The newly designed courses are 2 days long.  However, the Chair of Training and Regional Manager agreed to maintain our 1.5-day format.  Feedback for one of the courses was that it felt rushed.  The format of 1.5 days vs 2 days needs to be addressed by the Chair.

Discussion on how to better serve members. Although the budget is National, if Ontario region has different needs, it can be discussed and requested.

  1. Bylaw & Policy – Mandy (ab)

Look @ February, April & June minutes to pull out motions passed, to update ORE document

Combine Table of Contents (TOC) into document

Action: Sabrina Labbé

  1. Visibility Mobilization – Mandy (ab)

Labor Day: Planning stage for upcoming event. Reach out to contact resource

                                                                                                                        Action: Kamaldin

  1. Ontario Provincial Group – Tina

Discussions on ongoing issues and problems being resolved. Groups are requesting guest speakers (Director) and alternate guests if the proposed speaker cannot attend. Tina created a video for the JCC AGM. Proposed that video be distributed as it is a good resource. It explains what is: a union, mobilization, funding, etc. Discussed educational needs as groups appear to be lacking knowledge and are relying heavily on their negotiators to obtain information. Training opportunity noted.

    1. OFL – confirmed only provincial members that are paying into it. Highlight of the Enough is Enough Campaign happening currently. Training opportunity discussed, would be provided by OFL.
  2. Young Professionals – Rachit (absent)
  3. Branch Liaison – Tina

Discussion of PIPSC AGM 2023 and delegate allocation list. Mtgs are said to be productive and well received. Emphasis on obtaining personal emails from members to ensure communication can be sent. Advised to request personal emails during OSC and at any event.

  1. Legacy Foundation – Chris

Discussion on attempts to promote at every opportunity. Is frequently asked for figures and numbers, members seem interested in knowing the progress and value of the fund. During AGM, it was noted that regions were provided 100 tickets only and quickly ran out, which disappointed members. To obtain fund information, Chris proposed to contact Stacey and liaise with John as fund governor. Discussion on Cup and competition results.

  1. Regional Council – Anthony
    1. In initial planning stages for next one. Discussion on various topics: location, swag, guest speakers, gala vs hospitality.
    2. Feedback ORC 2023: Chris

Members did not like Fern in general, very poor feedback received on the resort. Discussed various technical and ORC issues. Discussion about professional misconduct and if repercussions should be levied.

Motion to discuss what to do pertaining to the 2 nominations of Steward of the Year. To be discussed with President Jennifer Carr.

Actioned: John Purdie

  1. Steward Council – Bridget

Reviewed the draft Steward Council Agenda.

                                                                                                            Action: Bridget Brawley

  1. Director’s Report – John
    1. Time will be monopolized to work on a good balanced budget. Publicize the Executive Director position which will oversee operational & staff nationally. Director of Finance position has not been filled.
    2. Legacy Fund & Building Fund – 2 different updates as they are required to be audited 6 months subsequent to year end, working on that.
    3. 4 Day AGM – no ancillary meetings that are joined to the meetings. The only ancillary meeting will be Finance & Bylaws (resolution committee).
    4. Attending Branch AGMS – worthwhile, gets to help branches as an example for when they do not procedurally follow the rules. Also is a good opportunity to meet members and hear directly from them.
  2. Review ORE Goals & Objectives Workbook – John

Newly input standing agenda item – reviewed and updated

  1. New Business
    1. PIPSC AGM – John
      1. Was on the planning committee and is not moved to the taskforce. Presentation of the taskforce document. Discussion of various items and slides. It is requested that John discuss contentious items with taskforce and get clarification on why PIPSC stands by “losing money” when it would be better to replace missing delegate seat.

                                                                                                Action: John Purdie

      1. Assigned seating for 800. Discussion on best practice to ensure Ontario region has easily recognizable section. Discussion on how this task is much more time consuming for PIPSC than replacing a delegate.
      2. Parliamentarian: someone external, from the Senate
      3. Gala @ Bell Centre, whether delegate attend or no, there will be no per diem
      4. 2024 & 2025 AGM will be @ Toronto Sheraton Centre
      5. PIPSC Staff should be allowed to vote during meetings to break the tie. Discussion on disagreement of this practice.
    2. Mentoring of Stewards – Tina

Noted increase to new stewards and their willingness to increase their own participation and bring out their own members. Discussion on best approach to offer mentorship. The (new) position of the National Steward position should cater to this need. Once the framework is approved and distributed, it will be reviewed and discussed on how to best adapt as we have talent that could be tapped into.

    1. Approval of Steward applications – Tina

Tina got confirmation from John that both Branch President and Group President (provincial) are approached for approval for Stewards of provincial groups.

  1. Round Table

Din: Professional Misconduct comment went overlooked.  No motion was offered. Toronto York Region Labor Council has an event (June 14) in Toronto. An award will be presented to Nicholas and he will be the person that Din will be speaking of for this award. HRDC is trying to build a relationship w/ chapter of CLC. Report to be filed if attends. Motion that ORE fund ticket to HRDC, amend motion: see below

Moved: Din

2nd: Bridget

Amended motion: purchase ticket, ask HRDC, if refused, ORE will pay

Moved: Tom

2nd: Bridget

In favor to amend the motion, voted                                 Carried

Action: Din Kamaldin

Chris: Hunder Cup to be given back, in a carry case, it is protected. Will be passed along to ORC chair at next Exec mtg (July). Acknowledge for the minutes, the hard work that Tina has been doing for her provincial workload. A matter of integrity for PIPSC to support the provincial side.

Bridget: Look forward to next year, great team, many strengths. Glad to be part of this again for 2 more years
Tom: Nothing

Sabrina: Nothing

Tina: If the ORE Director cannot attend a branch/group’s AGM, is there an opportunity to have a measure for a replacement ORE member. There is nothing in place at this time to provide funding for a replacement but a business plan could be created in some instances.

John: Nothing

Meeting adjourned at 4:40pm.

Published on 5 December 2023