RECORD OF PROCEEDINGS
MEETING
Ontario Regional Executive
February 10, 2018
Meeting Date: February 10, 2018
Time: 8:00 am to 5:10 pm
Members (Present)
Peter Gilkinson, Regional Director and ORE Chair, and Labour day parade co-ordinator
Din Kamaldin, ORE Vice-Chair, and Labour day parade co-ordinator
John G. Purdie – Ontario Regional Council Chair & Branch Liaison and Newsletter Editor
Linda Joly – Ontario Regional Council Vice-Chair, and Event Co-ordinator
Tom Yantsis – Ontario Region Treasurer
Christopher P. L'Estrange – Recording Secretary, Training Committee Recording Secretary
Judy Chow – Training Committee Member & Lead Social Media Manager
Peter S. Jozsa – Steward Council Chair, and Training Committee Chair & Social Media Manager
Yvonne Snaddon – Training committee member, Branch Liaison and Newsletter Editor & Social Media Manager
Tim Azab – Labour day parade co-ordinator & Legacy Foundation Champion & Social Media Manager
Members (Absent)
Dean Corda – Branch Liaison and Newsletter Editor, Training Committee Member & Social Media Manager
Alternates
None
Invitees/Observers
None
Presenters
None
Secretariat
Christopher L’Estrange
Item 1. Call to order by the Chair
Motion to begin the meeting promptly at 8:00 am
Moved by: Tom Yantsis
Seconded by: Chris L’Estrange
Motion Carried
Item 2. Approval of Agenda
Tom requested that his report be placed ahead on the agenda as he has to leave the meeting early after lunch.
Motion to the effect of Tom’s request was moved by Tom and seconded by Din and a vote was called it was carried.
Motion to approve the meeting agenda.
Moved by: Peter Gilkinson
Seconded by: Chris L’Estrange
Motion Carried
Tom presented his finance report for the ORC.
Action item: Tom to check with the finance committee re funding.
Motion to approve the finance report.
Moved by Pete:
Seconded by John Purdie.
Carried
Tom presented his Treasurers report for the ORE.
Action item: Tom to check with the finance committee re funding.
Motion to approve the financials.
Moved by Tim:
Seconded by John Purdie.
Carried
Action Required by: Tom Yantsis
Item 3. Approval of the December 2017 Minutes
Motion to approve the meeting minutes.
Moved by: Peter Gilkinson
Seconded by: Pete Jozsa
Motion Carried
Item 4. Items arising from the previous minutes
Chris went through the December 2, 2017 minutes to highlight action items as follows:
September minutes have been forwarded to Heather. The PIPSC website is up and running and as such the June minutes will be posted to PIPSC website.
Completed Action by: Chris L’Estrange
Creation of a survey for use at the 2017 Steward Council and share it secretarially. Ongoing.
Action Required by: Dean Corda
Din put forward a motion to table this subject (Steward survey) to the next meeting as Dean is absent today.
Carried by vote.
PIPSC Legacy Fund. Tim Azab is the new lead. Ongoing.
Action Required by: Tim Azab
Broadbent Institute Summit February 2018.
Peter suggested that we try to decide who we might want to send next year so that we aren’t scrambling at the last minute. There is no rush at present but we should make a decision ahead of the Summit next year. Peter brought this up at the BOD last meeting.
This will be a regular item on the ORE agenda.
Completed Action by: Peter Gilkinson
Travel Policy Discussion:
John and Peter to draft an amendment to the travel policy for discussion by the ORE. This was regarding travel to attend ORE meetings. John will prepare a draft for the April 2018 ORC meeting for presentation at the PIPSC AGM.
Action Required by: Peter Gilkinson and John Purdie
The CLC subcommittees:
Peter suggests having the seats filled with PIPSC representatives. Peter suggests we bring this to the AGM. Add this to the Agenda as an agenda item.
Action Required by: Peter Gilkinson
Peter Gilkinson will bring forward an agenda item to the Board inviting discussion of CLC Committee membership. The intention is to solidify that only PIPSC members be participants.
Google Drive: Yvonne and Dean are working on this platform for use by the ORE. Done.
Completed Action by: Yvonne Snaddon and Dean Corda
John has co-ordinated the dinner which was held February 9, 2018 to appreciate Ontario Region PIPSC staff.
Completed Action by: John Purdie
John Purdie will explore incorporating the panel discussion into the 2018 ORC agenda. Done.
Completed Action by: John Purdie
Yvonne will research the idea of a travel toiletry bag and report back to the Treasurer – Tom. Done.
Completed Action by: Yvonne and Tom
John will report back to the ORE in February with additional information regarding the magician. Done.
Completed Action by: John Purdie
Judy Chow will input changes to the spreadsheet (Strategies) suggested by the ORE.
Ongoing.
Action Required by: Judy Chow
Judy placed this in process document on the shared drive (google).
The training committee will discuss the various training needs brought forward by the ORE and bring back the top five training topics. Pete will bring discussion forward at his training committee report later in this meeting.
Completed Action by: Pete Jozsa
CLC update – AGM resolution was passed:
Need to establish a National plan. The next CLC is 3 years away.
Peter Gilkinson will bring this topic (CLC seat allocation) to the next BOD meeting if it is not already an agenda item. This subject is recognized as a standing item on this ORE committee.
Completed Action by: Peter Gilkinson
Recognition of Branches:
Pete was to develop a plan in conjunction with the branch liaison committee to recognize a “Branch of the year”.
Yvonne suggested that the ORE develop a plan.
Chris suggested that the award be termed “the Ontario Region Recognition award” and be presented at the ORC. It could be based on the Branch President’s report, or on known information about the Branches and the PIPSC matters being handled.
Pete Jozsa believes we can do this for this year’s ORC. Pete will lead this initiative.
Action Required by: Pete Jozsa
Peter Gilkinson will attempt to secure a Murphy room for the 2018 AGM. Ongoing.
Action Required by: Peter Gilkinson
Linda will work on the events for the 2018 AGM. Ongoing.
Action Required by: Linda Blacklock
Yvonne asked that we have the Youth Committee as an agenda item at the next ORE in February. Done. This is an item on our agenda.
Completed Action by: Yvonne
For the 2018 AGM we will have a coordinator to oversee the assigned duties of the ORE to ensure they are all carried out. This is deferred to the February ORE meeting. Done.
Completed Action: Agenda Item
This is an item on the agenda.
John will reword the late submitted 2017 ORC resolutions, and we will bring them again to the floor of the 2018 ORC. We will signal the intention to the ORC delegates that these are recommended by the executive to be resubmitted to the 2018 AGM and ask for the support by motion to the delegates.
Completed Action by: John Purdie
Yvonne and Pete Jozsa will bring a presentation to the February 2018 ORE meeting on the subject of Google Drive.
Completed Action by: Yvonne and Dean Corda
Action Item: The secretary to communicate to Heather that we will need power bars at the February meeting for eleven attendees.
Completed Action by: Chris L’Estrange
Action Item: Peter Gilkinson will write up a suggested description of the by-law duties of the National Vice-President for by-laws. He will bring this to the April meeting.
Action Required by: Peter Gilkinson
Action Item: Peter to contact PIPSC staff to invite them and spouses to dinner in February the evening prior to our ORE meeting.
Completed Action by: Peter Gilkinson
Facebook:
There are 120 members currently and it is slowly growing. Action Item: Judy will prepare a newsletter item about the Facebook account. Pete Jozsa said he will work with Judy to create a QR code which is a square box of code which you scan with your phone, and it takes you directly to the Facebook page.
Action Required by: Judy Chow and Pete Jozsa
This concluded our action items from the last meeting.
Item 5. 2018 Ontario Regional Council Briefing – John Purdie
John Purdie presented the ORC agenda.
He stated that this is a preliminary agenda ready for ORE discussion and input.
Discussion ensued regarding providing a digital (USB option) for the binder to have access to the agenda and the resolutions etc., rather than paper.
Yvonne explained that the binder should be on google drive because it would be updated continually and the USB would not be necessarily up to date.
We discussed the agenda. John would like this to be finalized.
Key note speaker is Scott Duvall, MPP. He will discuss the outsourcing of pensions.
He is the proponent behind defeating the Bill C 27. He is the pension specialist (critic) in the NDP.
The panel discussion will include four panel members who will be given the list of questions ahead of time.
The ORE congratulated John Purdie regarding the preliminary agenda.
John noted the input of the executive and will incorporate the ideas after exploring these possibilities.
Judy asked clarified about having some healthy snacks at the tables to cover anyone who may wish to have something small; an apple for example. John has not actually arranged this but will do so with Heather. In the end we decided against the idea, allergies etc., make this too difficult.
We voted for swag – 8 to 2 carried.
John Purdie thanked the ORE for their input and suggestions for this event – 2018 ORC.
Item 6. New Items
Ontario Young Professionals Advisory Committee:
Voting on the delegates for the committee.
The names of applicants are as follows:
Evelyn Sham - received 1/3/18
Carrie Gerdes - received 1/5/18
Salman Razavi Tousi - received 1/5/18
Wesley Kells received 1/5/18
Derek Riberiro received 1/11/18
Meghan Urwin - received 1/24/18
Ryan O'Bumsawin - received 1/25/18
Frank Savonarota – received 1/3/18
Robert Dickieson
Karen Bardales – submitted 2/9/18
Kuini Chuen – submitted 2/9/18
Shelton Chu
Julie Adler Brookes
There is room for 8 members, and we have 13 applications.
We discussed the applications and the comments made by the applicants. We chose the following applications who will be notified. The other three names will be used in case someone is unable to continue.
Evelyn Sham - received 1/3/18
Carrie Gerdes - received 1/5/18
Meghan Urwin - received 1/24/18
Ryan O'Bumsawin - received 1/25/18
Robert Dickieson
Karen Bardales – submitted 2/9/18
Shelton Chu
Julie Adler Brookes
The ORE elected Yvonne to represent the OR as our rep on the committee.
Yvonne will send out the letter of acceptance and letters those not selected.
Action Required by: Yvonne
Brainstorming – Strategy goals:
Judy explained the purpose of the document which is now accessible on the google docs drive, and she is modifying this on a continual basis. She says the benefit is that we all have access to edit the document on google docs.
Action Required by: Dean, Pete and Yvonne
Yvonne, Dean and Pete will present this google drive at the next meeting. Dean is absent at this meeting and not all ORE have access so it is deferred. Chris will arrange to have the power bars at the next meeting in April, 2018.
Action Required by: Chris L'Estrange
PIPSC AGM Discussion:
Action Item: We will defer the discussion on the observer policy currently in process to our planning meeting in June 2018.
Action Required by: Agenda June 2018
PIPSC AGM Resolutions from ORC:
We will present to ORC the resolutions not addressed at the 2017 AGM, as recommended to be brought to the 2018 AGM.
Labour Day Parade 2018:
Perhaps we can have a band. Chris knows of one and will look into it. Bring it to the next meeting.
Item 7. Committee Reports
Treasurer Report:
Tom presented his report earlier in the meeting as he had leave early.
Executive Training:
Pete Jozsa has been liaising with PIPSC on training subjects and trainers.
Pete submitted a budget in line with other Regions for 2 days of training. Pete is also currently planning and working on our executive training needs for 2019.
Branch Liaison Report:
Youth committee
Newsletter – coming out for April at the ORC.
Branch Presidents meeting – call with Presidents prior to.
Google poll for voting at meetings.
Google drive training sessions.
Branches – Getting members more active – having Presidents brain storm and network for ideas on member engagement.
GTA Branch had a social in January. Bringing youth out.
Training Committee Report
Pete explained that he already provided his report earlier in the meeting. Nothing more to add here. He took no questions.
ITSP:
Dean is absent today. Dean will have his first meeting in March since taking over for Yvonne.
Facebook:
There are 120 members currently and it is slowly growing. Action Item: Judy will prepare a newsletter item about the Facebook account.
BLPC:
John has been working with the Branches on getting their by-laws up date. Those Branches have had some challenges due to have very few executive members in some cases. New leadership is being recruited in a few of these Branches and the by-laws will be addressed accordingly. It is a slow process.
Legacy Cup report:
Tim Azab discussed the ways in which Ontario Region is attempting to disseminate and communicate to members the importance of the Legacy Foundation. Ontario would like to win the Legacy Cup for having donated the most of all Regions per capita donations in a calendar year.
Broadbent Institute Ontario Delegates:
We have three delegates – Tim, Linda and John. They will write a report on the session to share with the ORE.
Director’s Report:
Action Item: Peter to bring the subject of referring matters of interpretation to the BLPC before they go to external legal.
An item Peter brought to the BOD was not heard due to a lack of time. It was regarding the selection process for choosing attendees to CLC committees. We will now consider a resolution to the PIPSC AGM.
There were no questions.
Item 11. Round Table
Peter Gilkinson asked that we all support the Legacy Foundation which is very important as we are trying to build yup the fund. Some big corporate donors may not always be there. We need members to continue to support this initiative.
Item 12. Meeting adjourned at 5:10 pm
Peter Gilkinson thanked the executive for a productive meeting.