Ontario Region Executive - February 8, 2024

Ontario Region Executive  - February 8, 2024

Present:         J. Purdie, T. Yantsis, B. Brawley, T. MacDonald, S. Labbé, M. Chan, A. Stone, D. Kamaldin, R. Kaura

Regrets:         T. Zaharopoulos, C. L’Estrange

Meeting called to order at 19:30

1. Look at ORC agenda draft - Anthony requires approval
   1. Hospitality 8-10 pm, capped @ 2 hours
   2. No meal for delegates, they go out to eat
   3. Bridget would like 5 minutes to speak of 2 labour schools, will speak during last 30 mins/closing remarks

Motion to approve the ORC agenda draft as presented.

Moved: Anthony Stone

2^nd: Bridget Brawley                                                                                          Passed

2. Anthony and Tom Y would like to discuss budget for swag. Options have been bounced around à travel cubes being most favoured
   1. Delegate count: 114 @ $XX-50 pp

Motion to have a maximum $X,XXX swag budget for 2024 ORC

Moved: Anthony Stone

2^nd: Sabrina Labbé                                                                                            Passed

1. Discussion on the swag ideas, provide links if you have
   2. Travel Cube is roughly $XX
   3. Toiletries bag
   4. Travel strap/bag cover

            Amended motion to revise maximum budget to $X,XXX.

Moved: Anthony Stone

2^nd: Bridget Brawley                                                                                          Passed

3. Guest speaker Prof. Hannah Johnston (traveling from York University) à we provide Friday night accommodation, mileage, lunch, dinner & breakfast, speaker’s fee of $XXX & speaker’s gift.

Action: John Purdie Wolf head gift basket

4. Hospitality suite à budget, snacks & drinks
   1. Budget states $XX pp
   2. Family friendly considerations for snacks and beverages
   3. John, Anthony, Mandy & Sabrina will be hospitality crew

5. Elections à lay out a pamphlet for candidate
6. Motion to approve the 2023 & 2024 financials at ORC

Moved: Tom Yantsis

2^nd: Sabrina Labbé                                                                                                  Passed

7. Delegate count allotment worksheet, is a work in progress as Dec 31, 2023 counts are not up to date yet. Heather provided numbers based on estimations. There are some issues with membership numbers. Cutoff date is February 16^th by Heather, would like to push back to Feb 20 so that PIPSC can provide membership by Feb 19, 2024. John will send an email to presidents, warning them that there are some issues, and that membership count being uncertain, numbers could fluctuate.

8. Meet & Greet March 22 à Spread the word as much as possible so that we have as many members out

9. Bridget informed there are 2 labour schools. In May in Niagara-on-the-lake & October in London.

Meeting adjourned at 20:30