Meeting Minutes

BC/Yukon Region - Regional Executive 

September 18th , 2019   9:00am to 5:00 pm

Pacific Training Centre, Chilliwack




Phil Mantler (Chair)

Carl Cahoon (Vice Chair, Awards Committee - Chair)

Karen Hall (Secretary)

Ken Antao (Member at Large)

Robert MacDonald (Regional Director)

Pete MacDougall (Treasurer, Training Committee - Chair)

Adele McLean (Member at Large)



John Ehinger



Philip Tam (Member at Large)




Meeting called to order –  9:10


  1. Approval of Agenda  (All)
  • Motion to approve the agenda
      • m/s - carried


  1. Approval of Previous Minutes (All)
  • Motion to approve the May 30th 2019 Minutes
    • m/s - carried


  1. Business Arising from  May 30th 2019 (All)
  1. Recruitment Video:  
    • Motion: Regional Executive supports the expenditure of $2000 + taxes Regional Funds in order to gain the service of a vendor to take 2 days of video and produce one video at the upcoming Steward Council in Victoria. m/s – carried
    • R MacDonald will work with A McLean to discuss further based on vendor suggestions
  2. Adding Young Professionals as delegates to Regional Council, to be appointed by Reg Exec
    • Bylaw passed at Regional Council is not with Bylaws Committee for approval
    • Action:  K Hall to develop a poster for call to members for 2020 Regional Council based on previous AGM delegate poster will focus on Employment Equity Groups
  3. Reception for training session participants on December 6th
    • Motion: Regional Executive will fund a reception on December 5th which will include 2 drinks per person and appetizers for participants of Leadership Training on December 6th, for an amount up to $1000.  m/s – carried
    • R MacDonald wil use hospitatlity to fund the balance if necessary
  4. Member Engagement Conference
    • Bring Forward to Future Agenda:  Ottawa/HQ has many questions and the proposal needs to be reworked. Pushed out to 20/21
  5. Follow up on Yukon Hospital Scrubs
    • They have been purchased and members are very appreciative
  6. Executive and Steward of the Year Award
    • Motion from September 3 vis email: Regional Awards Committee, based on the committees 2019 recommendations, seeks support from the Regional Executive for Steward of the Year and Stewards of Distinction. m/s – carried
    • Action: C Cahoon to contact Regional Executive of the Year to arrange for presentation
  7. Regional Council Debrief
    • Discussion on easing process for future Chair/Parliamentarian
      • Action: Regional Director and Chair will contact Dan Jones to determine if he would be interested in be Regional Council Chair for 2020.
      • P Mantler has agreed to be Parliamentarian again.
    • R MacDonald has a potential speaker lined up for 2020 and suggested that the Regional Executive considers purchasing his book for delegates
      • Action: R MacDonald to follow up on this
    • Action: Regional Executive to think about entertainment



  1. Regional Director Report   (R. MacDonald)
  • Motion:  Regional Executive accepts the Regional Director Report May 30 – September 18, 2019  M/S–carried
  • Report is attached


  1. Office/Staff Report (J. Enhinger)
  • Motion: Regional Executive accepts the verbal Office Report m/s - Carried
  • Office remains busy but they now have 4 full time Employments Relations Officers and the Team Lead has been selected.


  1.  Financial Report  (P. MacDougall)
  • Motion: Regional Executive accepts the verbal Financial Report m/s
  • Motion: Regional Executive supports the donation of $2000 of Regional Funds to the 100 year Anniversary Legacy Fund Scholarships.  m/s – carried
    • Action: Treasurer to determine which fiscal this will come out of the Regional budget
  • Request came in from the Okanagan Branch on August 26 via email for regional funds to support travel costs for Branch Members travelling a significant distance
    • Motion by email (September 23): Regional Executive supports the use of Regional Funds for a value of up to $500 total to support a member travelling from Lillooet to Kelowna for the Okanagan Branch AGM on September 25, 2019. m/s – carried
    • Bring Forward to Future Agenda:  If successful as a pilot in this Branch, the Regional executive will consider creating criteria for future requests
  • Request for PIPSC funding from the GCWCC 2019 Regional Coordination Team
    • Motion by email (August 26th): Regional Executive supports the sponsorship of the GCWCC 2019 Regional Kick-off Event for a total of $500 of Regional Funds.  m/s – carried


  1. Regional Training Committee Report (P MacDougall)
  • Motion: Regional Executive accepts the verbal Training Committee Report m/s – carried
  • The Regional Director and the Chair will attend the upcoming Training Committee Meeting on October 17.


  1. National Initiatives
  1. Better Together (P Mantler/R MacDonald)
    •  Discussion on future locations occurred
  2. PIPSC 100th anniversary (Feb 6th, 2020 Reg Ex Meeting and reception)
        • Action: K Antao and A McLean will look into potential gifts for members
  3. Legacy Fund (K Antao)
    • Steward Council Legacy Fund Draw
    • Motion: The Regional Executive supports the use of Regional Funds up to a value of $400 for the purpose of purchasing gift cards as prizes for the Legacy Draw @ Steward Council.   m/s - carried
    • Motion: The Regional Executive supports the use of Regional Funds to purchase a $100 gift card for the AGM Legacy Table. m/s - carried


  1. New Business
  1. Steward Council Update
      • R MacDonald reported that we have 60% of our stewards registered for Council
      • Agenda was reviewed
      • A McLean sent the Executive via email on Sept 5 a list of Charities for the upcoming Steward Council.
        • Motion by email (September 5): The Regional Executive will support the Vancouver Island Compassion Dogs Charity at the Steward Council.  m/s – carried
      • Motion: The Regional Executive supports the use of Regional Funds up to a value of $2000 to purchase lunch boxes with the new logo.  m/s – carried
      • Action: A McLean will purchase the lunch boxes for Steward Council
  2. AGM formula (R. MacDonald)
      • Motion: Regional Executive to adopt the current AGM Delegate Formula as a permanent formula for the BC/Yukon Region.  m/s – carried
      • Action:  P MacDougall will draft a policy to reflect this.
  3. Acknowledging Cynthia Pang’s Retirement (All)
        • Discussion occurred around how we would acknowledge this event and a motion was passed to use Regional Funds to purchase a gift up to the amount allotted in the policy
  4. Young Professionals Forum
    • This event will run on Friday, October 18 2019.
    • R MacDonald sent around the draft invitation  via email on September 9th.
    • Regional Executive supported the Young Professionals attending the key note speaker at the Steward Council
  5. BC Fed/Yukon Fed Membership
    • K Hall updated that Yukon Federation has supported PIPSC membership for the Yukon Hospital Members
    • Still waiting for BC Fed to reply to request for the BC First Nation Health Authority members
      • Action: R MacDonald to draft briefing note for the BoD requesting funds to support the resolution passed at the Regional Council
  6. Logo Selection
      • Regional Executive approved the Landscape Option (c) which previously received the highest number of votes
      • Action: R MacDonald will coordinate with Ottawa for final approval
  7. AGM
      • Motion: The Regional Executive supports the use of Regional Funds up to a value of $1000 to purchase shirts with the new logo for BC-Yukon Region Delegates.   m/s – carried
        • Action: R MacDonald to coordinate
      • Action: K Hall will create place holder signs for AGM


  1. Next Meeting(s)
    • Thursday October 17th pm and 18th am Victoria
    • Thursday December 5th Vancouver
    • Thursday February 6th Vancouver



  1. Adjournment @   15:35  m/s- carried








Regional Director’s Report – September 18, 2019 – Regional Executive Meeting

Home of the PIPSC’s Legacy Cup! 

Period: May 30, 2019 – September 18, 2019

Game Day!  

The election writ has been dropped – game on! 

Being a citizen, like being a member of a Union, is not a spectator sport.  You need to be engage, be involved and be aware.  As a community, we are a team of 60,000 right across Canada and within the BC/Yukon Region, some 4000.  If we can motivate or influence just a couple other voters, imagine the impact we can have on October 21.  Out potential, and power, is only limited by our inaction… 

It is time.  As a first step, check out the PIPSC website and the on-line tool kit for the upcoming federal election:

As in every federal election, we have an opportunity to influence the type of workplace we want to work in.   Seems like a great investment of our time, effort and commitment.  Vote to protect public services! 


Since my May report, we have continue to roll out our Regional Member Small Community Outreach Initiative.  Events included our very successful sponsorship and on-site presence at Indigenous Day Live in Whitehorse, Yukon on June 21.  Thank you to Branch President/Group President Mike Pare and the folks in the Yukon.  Huge appreciation to Greg Scriver and President Debi Daviau!   More recently, the Philip Mantler, Chair of the Regional Executive, and myself held a lunch and learn in Agassiz on September 17.  And finally on September 18th the entire Regional Executive hosted a member dinner in Chilliwack.   Further events will be planned in the fall and spring. 

Member are encouraged to plan events in their own workplace.  Check out our ‘Do Better’ campaign. .

The 2019 BC/Yukon Region Key Activities Calendar has been posted on our regional web page: .

This fall we have our Steward Council in Victoria (October 18 & 19), Young Professionals Forum in Victoria (October 18), Basic Steward Training in Vancouver (November 21-23), and Leadership Training (December 6 & 7).  The December Leadership Training is open to all members, so keep an eye out for the invitation notice! 


As noted in the last newsletter, I continue to focus some of my efforts on the Professional Canada proposal, as a co-chair of the Task Force, and in assisting with consultations.   The Preliminary Report of the Task Force should be up on the PIPSC website.   This report addresses the approximately 158 questions/comments generated by the Advisory Council and Board of Directors.  I encourage members in the Region to review this report and the proposal and carefully consider this innovate approach to address the massive changes experienced by the labour movement over the past 30 years.  It is time to innovate!  

Let me know if you have any questions or comments on my Board appointments (elected) and the specific portfolios assigned by the President / CEO.   The Board mandates can be found on the PIPSC website. 

Board Initiatives

Pursuant to the Board mandate letters, my focus over this last period has included: 

  • Chair, Executive Compensation Committee (ECC):  The Board received its ECC Governance Training in June led by the Institute on Governance (IOG) in Ottawa.  We are now looking at creating a Governance Workshop to help the Board proactively work through governance issues.  
  • Board Orientation:  An Orientation / Training framework is being developed.     
  • Innovation: Continuing to prepare an outline and work plan.  
  • Professional Canada: Task Force meetings in June.  Presentation to the AC/BOD in August.  Additional consultations with the SP, CS and AFS Groups.  Preliminary Report completed.  Currently working on supplementary information and Final Report. 
  • Governance:  No action during this period. 
  • Building Trust:  No significant matters addressed during this period.  
  • Life Insurance Trust:  The Trust approved an enrollment drive in the lead up to the AGM.  Check this out. 

Events Attended

  • Regional Executive Meetings / Events:
    • Regional Executive Meeting – May 29
    • Regional Executive Meeting – September 18
  • Regional Meetings / Events / Conference Calls: 
    • Regional Council – May 31 & June 1
    • Nanaimo DFO Lunch and Learn – June 13
    • Victoria Branch BBQ – June 13
    • Whitehorse Indigenous Day Live – June 20 – 22
    • Basic Steward (BCFNHA) Training Presentation – September 16
    • Agassiz Lunch and Learn – September 17
    • Chilliwack Member Dinner – September 18
  • Board Meetings / National Events:
    • Professionals Canada Consultation with CS – June 7
    • Board of Directors – June 10
    • Regional Directors Meeting – June 11
    • Professionals Canada Consultation with SP and CRPEG – June 12
    • Professionals Canada Task Force Meeting – June 17 & 18
    • Executive Compensation Committee – June 19
    • Board of Directors Meeting – July 26 & 27
    • Professionals Canada Task Force Presentation to AC/BOD – August 8
    • Advisory Council Meeting – August 9
    • Professionals Canada Consultation with AFS – August 29

If you have any questions or would like additional information, please feel free to contact me at 236-888-8739 or .

Game day…game on!  

In Solidarity


Robert K. MacDonald, B.A., MRM


Director, BC/Yukon Region