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Meeting Minutes BC/Yukon Region - Regional Executive 

November 28th  1 – 5 pm and November 29th  9 am – 12 pm

Whitehorse Yukon, Westmark

Present

Phil Mantler (Chair)

Karen Hall (Secretary)

Ken Antao (Member at Large)

Robert MacDonald (Regional Director)

Pete MacDougall (Treasurer, Training Committee - Chair)

Carl Cahoon (Vice Chair, Awards Committee - Chair)

Staff

John Ehinger

Regrets

Liz Oliphant (Member at Large)

Adele McLean (Member at Large)

Summary of Action Items

  • Recruitment Video to be on next Regional Training Committee Meeting (February agenda)
  • R MacDonald to discuss 100th Anniversary Committee with Ottawa and carry out digitizing of the photo albums - ongoing
  • R MacDonald and P Mantler to discuss follow-up with Kamloops members - ongoing
  • R MacDonald to work with executive on connecting with members in Prince Rupert -ongoing
  • R MacDonald will move forward with the etched glasses - ongoing
  • K Hall will create a poster to communicate with Branch Presidents and P Mantler will be the contact – bring forward
  • R MacDonald  to draft up language to send to Branches to ask for inclusivity in delegation selection
  • K Hall to report to Executive in February on option regarding Labour Federation affiliation
  • K Hall will work with R MacDonald on developing a written draft strategic plan

Meeting called to order –  Wednesday November 28th, 1:40

  1. Approval of Agenda  (All)
  • Motion to approve the agenda
    • m/s - carried
  1. Approval of Previous Minutes (All)
  • Motion to approve the October 18th/19th, 2018
    • M/S – approved by consensus with changes
  1. Business Arising from September 4th  Minutes  (All)
  • Recruitment Video to be on next Regional Training Committee Meeting (February)
  • R MacDonald to discuss 100th Anniversary Committee with Ottawa and carry out digitizing of the photo albums - ongoing
  • R MacDonald to carry forward conversation on Youth Forum - bring forward
  • Request for executive to put their minds to planning for the next 3 years for October meeting – bring forward
  • P MacDougall and R MacDonald to raise Regional position on training TEC and Board respectively – bring forward
  • R MacDonald and P Mantler to discuss follow-up with Kamloops members - ongoing
  • R MacDonald to work with executive on connecting with members in Prince Rupert -ongoing
  • R MacDonald to source and purchase etched drinking glasses – completed
  • R MacDonald will move forward with the etched glasses - ongoing
  • K Hall will create a poster to communicate with Branch Presidents and P Mantler will be the contact – bring forward
  • K Hall to create an email to make remind region members about funding and events – bring forward
  1. Regional Director Report   (R. MacDonald)
  • Motion to accept the Regional Director Report October 19th – November 27th  2018;  M/S–carried
  • Report is attached
  1. Staff Report (J Ehinger)
  • Verbal report provided
    • 4th full time staff person with be added to Regional Office
    • Basic training occurred recently (new stewards in CRA, Corrections and Yukon Hospital)
    • Advanced Training in April (Delta Burnaby) and Basic Steward Training in May (Delta Vancouver); Steward Council in October (Delta Victoria)
    • m/s - carried
  1.  Financial Report  (P. MacDougall)
  • Financial Report received
    • m/s to receive – carried
  • Motion: The BC Yukon Regional Executive will offer Branches up to $500 for a member engagement/outreach event to be held and paid for by December 31st and up to $500 for TUIF shirts to be spent by December 31st 2018.
  • Report amended to accommodate motion. m/s - carried
  1. Regional Training Committee Report (P MacDougall)
    • No regional committee report – have not met since June
    • National summary provided - ideas about potential training were brainstormed
  1. National Initiatives
  1. Legacy Fund (K Antao)
    • Appreciation shown to K Antao for hard work over this year
    • Think about fundraising for February Meeting
  2. 100th Anniversary
    • No Report at this time
  3. Better Together (P Mantler)
    • R MacDonald and P Mantler to follow up with members in Kamloops and there is interest in a follow-up
    • R MacDonald to work with executive on connecting with members in Prince Rupert
  1. New Business
  1. 2018 Steward Council – (All)
    • R MacDonald provided overview of feedback on Council
    • Executive tasked to think of topics and entertainment for upcoming councils.
      • The committee did not support providing time to board committees at council
  2. Youth Forum Update – (R. MacDonald)
    • Occurring on November 30th
    • Being used as a pilot for potential national forum
  3. Recruitment Video for stewards – (P. MacDougall)
    • No report
    • Forward to February agenda
  4. BC Yukon and BC Federation/Yukon Federation Labour– (All)
    • K Hall to report to Executive in February
  5. Adding Young Professionals as delegates to Regional Council – (All)
    • Discussion about appointing delegates by Regional Executive
    • R MacDonald  to draft up language to send to Branches to ask for inclusivity in delegation selection
  6. 3 Year Strategic Plan follow-up (R MacDonald)
    • Discussion focused on the summary from the previous meeting, as follows:
    • Engagement
      • Focus on an event in Prince Rupert and one in Victoria around Steward Council
      • Less focus on direct steward recruitment and more on engagement – encourage Groups to help recruit
      • Encourage Branches to engage one new worksite a year – develop a pot of money to support  - K Hall to put together messaging
      • Look at Branch funding for salary replacement in Regional Budget
      • Focus on two Regional Events and have consistent messaging/action throughout all Branches – National Public Service Week and Labour Day
        • Reach out to Branch Presidents and ask what kind of support they would like and what they think they might need.
      • Connect with the PSAC Area Council and see if there is an opportunity for a joint meeting
    • Training
      • Training our members – PIPSC Symposium
        • Focus on member education using existing stewards
      • Advertise Lunch and Learns – K Hall to work with Training Committee to develop a regional communication
    • Regional Steward Council
      • Maintain status quo
    • General – Succession Planning/creation of new branches
      • Effort to go into exploring a “South of Surrey” Branch and some new branches in remoter locations
      • Explore greater social media presence
    • Action: K Hall will work with R MacDonald on developing a written draft strategic plan
  7. Bylaws and Election
  • There is a question about bylaw 6.7 and the appointment of a member to Executive and future elections.  P MacDougall will seek input from Bylaws Committee
    • Discussion on Bylaw to be forwarded to April agenda
  1. Visibility items Brainstorm
  • Lanyard with Proud to be union/in public service for NPSW
  • Notebook cover and nice pen like the CS Executive purchased
  • Proud to be PIPSC magnet for the work place
  1. Next Meeting(s)
    • Tuesday February 5th 2019 7 – 10pm (teleconference)
    • Prince Rupert Visit in April – Tentative date 8 – 10; Meeting on 9th
    • Thursday May 30th 2019 (prior to Regional Council)
    • Fall meeting in Fraser Valley (September 12 – 13?)
    • Wednesday October 17th (before Steward Council October 18-19) Victoria
  1. Adjournment @   Thursday November 29  10:55

Regional Director’s Report – November 28, 2018 – Regional Executive Meeting

Home of the PIPSC’s Legacy Cup!

Period: October 19, 2018 – November 27, 2018

Congratulations to all of the successful candidates in the recent PIPSC National Election and a huge thank you to all the individuals who ran for office.   Election results can be found at:  http://www.pipsc.ca/about/governance/elections-information/national/2018-results

The new Board will now start a three-year journey together as a team to advance the various issues of the Institute and serve all of our 58,000 members.  Like any team, we will succeed as a team and we will fail as a team.  I look forward to working with all the returning and new members of the Board.  Let’s get started.

I would like to take this opportunity to thank everyone from the Regional Executive (Ken and his team), Regional Office (Cynthia!) and our National HQ Office (Julie, Linda and Andrew) who contributed in making the co-hosted BC/Yukon Reception, at the National AGM, such a huge success.  What a great evening consisting of the “sights, sounds and tastes” of the BC/ Yukon Region.  A thank you should also be extended to the various providers with notable mention to Destination BC and Air North!  

As you may also know from the AGM, our Region is this year’s winner (2nd time in just three years) of the PIPSC Legacy Cup!  The Legacy Cup is awarded to the Region with the highest contribution rate (per capita) towards the PIPSC Legacy Fund.  This Fund supports scholarships for our members and the community through the Boy’s and Girl’s Club of Canada.  Congratulations and thank you to the incredibly generous members from the Region who donated to this important cause. 

Board Initiatives

Pursuant to the board mandate letters, my focus over this last period has included:

  • Chair, Executive Compensation Committee (ECC) 
  • Board Liaison, Science Advisory Committee and Science:
    • The SAC met in November to begin planning for 2019 and to follow-up on the various on-going science initiatives including:  Science Integrity (SI), Women in Science (WiS), and Science Capacity.  http://www.pipsc.ca/news-issues/scientific-integrity  Efforts have been initiated to start planning for the next three year strategic plan (2020-2023). 
  • Assist in the delivery of the key results area of “Model Organization” in areas of governance and strategy planning for the Institute:
    • On-going work on the eight recommendations from the ECC’s memorandum on the ‘Authority of the Executive Committee (EC)’, as approved at the August BOD Meeting.  . 
    • Member of PIPSC’s Life Insurance Trust – Preparations continue for a new marketing campaign.

Phoenix information can be found on our website www.pipsc.ca   Members impacted should follow the instructions on the website.  Let me know if you have concerns (contact info below).

Our Region hosted another successful Steward Council on October 19 and 20 at the Delta Burnaby.  Following our new ‘ED Talks’ format (Education and Development) we had over 16 speakers during the day and a half Council.  This included a ‘State of the Union’ by President Daviau; the popular ‘PIPSC Saturday Panel’; and our Friday Evening Entertainment featuring ‘Family Feud’.   Keynote presentations were provided on Personal Resilience by Dr. Marie-Helene Pelletier and the Future of Workplace Pensions by Dr. Kendra Strauss.  Mark your calendars for next year’s Council – October 18 & 19,  2019.

Over the next couple of weeks we will also be hosting our first every Young Professional’s Forum and OSH Training in Vancouver on December 1.  Our schedule of activities for 2019 will be updated on the website shortly http://www.pipsc.ca/regions/bc-yukon

Don’t forget 2019 will be a federal election year so we need to engage and mobilization our members to ensure public services are part of the election conversation. 

As always, please consider becoming more involved in your union.  Continue to utilize the incredible power of conversation - members are our best advocates when changing the conversation with family, friends and neighbours over the holiday season!

Events Attended

  • Regional Executive Meetings / Events:
    • Regional Executive Meeting – October 18 & 19
    • Steward Council – October 19 & 20
  • Regional Meetings / Events / Conference Calls:
    • 401 Burrard St. SP Sub Group AGM – November 8
    • Presentation @ Kwantlen Polytechnic University (KPU) – November 15
    • Presentation @ Basic Training – November 22
    • BCFNHA Group AGM – November 22
    • SP Group Sub Group President’s Meeting – November 24
  • Board Meetings / National Events:
    • Canadian Society of Association Executives – October 24 to 26
    • Board of Directors Meeting – October 31
    • National Annual General Meeting – November 2 & 3
    • 51st Annual Canadian Employee Benefits Conference – November 18 – 21
    • Science Advisory Committee (SAC) – November 23

If you have any questions or would like additional information please feel free to contact me at 236-888-8739 or robertmacdonald@pipsc.ca

Season’s Greetings, Happy New Year and all the best in 2019!

Rob

Robert K. MacDonald, B.A., MRM

Steward

Director, BC/Yukon Region

 

Published on 4 March 2019