BC/Yukon Region - Regional Executive Meeting Minutes Tuesday, April 14, 2020

Meeting Minutes

BC/Yukon Region - Regional Executive 

Tuesday, April 14, 2020 1:00pm - 4:00 pm,

Wednesday, April 15, 2020 9:00am – 12:00pm

 Video conference - Google Hangout

 

Present Phil Mantler (Chair) Carl Cahoon (Vice Chair, Awards Committee - Chair) Karen Hall (Secretary) Ken Antao (Member at Large) Robert MacDonald (Regional Director) Pete MacDougall (Treasurer, Training Committee - Chair) Philip Tam (Member at Large)

Staff Harinder Mahil     Regrets Adele McLean (Member at Large)

 

Meeting called to order –  13:01

 

1. Approval of Agenda  (All)

• Motion to approve the agenda
  • • m/s - carried

 

2. Approval of Previous Minutes (All)

• Febraury 6^th, 2020 
  • Motion to approve minutes as amended - m/s -carried
• March 27^th Conference Call Summary (attached)
  • Motion to approve as amended – m/s -carried

 

3. Business Arising (All)

1. Steward Recruitment Video

• Ongoing
• Action: R MacDonald incorporating comments into how the video will be proceed and requires a sit down with videographer
• Bring Forward to Future Agenda:  August Meeting

2. 2020 Regional Council (R MacDonald)
   • Follow-up discussion with Office – agreed that we will attach to Steward Council
     • Discussions occurring with hotel
   • Speakers are being contacted and rescheduled
   • Books are being purchased
   • R MacDonald says it will be…Twice as excellent!
   • Branch Presidents will be given a notice next week with updated dates and opportunity for consideration of delegates but waiting for BoD meeting next week to try for regional consistency
3. BC Yukon Federation of Labour update (K Hall, R MacDonald)
   • K Hall and R MacDonald met virtually with the President and Secretary/Treasurer of BC Fed and they have agreed to PIPSC affiliation through our BC First Nation Health Authority members
     • Action: K Hall filling out paperwork for affiliation
   • Signing ceremony with Yukon Federation of Labour to be scheduled for the future
4. Leadership session prior to Steward Council – (R. MacDonald)

• Still need recommendations from Exec
• Action: Email R MacDonald with suggestions.  R. MacDonald will be responsible for filling remaining seats.

5. Funding request for 100th anniversary reception at Steward Council – (R. MacDonald)

• Motion: The Regional Executive recommends moving the anniversary reception from the Thursday night to the Sunday night of the Steward Council to accommodate the larger attendance. m/s - carried
• Action: R MacDonald to pursue Better Together Funds for the reception

6. Young Professionals Forum

• Bring Forward to Future Agenda:  August Meeting

 

4. Regional Director Report   (R. MacDonald)

• Motion:  Regional Executive accepts the Regional Director Report February 6th to April 13th 2020  M/S - carried
  • Report is attached
• Successful Lunch and Learns occurred in Kamloops, Prince Rupert and Victoria prior to the suspension of activities

 

5.  Office Staff Report  (H Mahil)

• Motion: Regional Executive accepts the verbal Office Report m/s – Carried
• Staff have been working virtually for several weeks

• They have been available to members through phone
• Majority of the workload focused on COVID 19

 

6. Financial Report  (P. MacDougall)

• Motion: Regional Executive accepts the Financial Report m/s – carried
• Motion: The Regional Executive recommends the reallocation of Regional funds budgeted for Regional/Steward Council up to an amount of $4500 to a budget line dedicated to Holiday Gatherings. m/s carried
• Action: R MacDonald to send messaging to Branch Presidents in a few months to let them know that this funding is available
• Action:  P. MacDougall will look into reallocating unused Advance Training budget to cover costs for Leadership Session prior to Steward Council.

 

7. Regional Training Committee Report (P MacDougall)
8. Motion: Regional Executive accepts the verbal Training Report m/s – Carried

12. No Update due to meetings have been cancelled

 

9. National Initiatives

1. Better Together (P Mantler/R MacDonald)
   • Lunch and Learns brought up during Regional Directors Report
   • All other Lunch and Learns are on hold
   • R MacDonald wanting to discuss with BoD about how we move forward in meeting and networking with our members and volunteers
     • Discussion on the importance of balancing face to face networking
     • Bring Forward to Future Agenda:  discuss survey in August
2. Legacy Fund
   • • Action: K Hall to pull together the basket
     • Action: R Macdonald to check in on dollar limit for basket

 

10. New Business

1. Regional & National Awards
   • • Motion: The BC/Yukon Regional Executive will extend the Executive of the Year timeline to match up with the Steward of the year timeline. m/s -carried
     • Action: Everyone to send C Cahoon a nomination by the end of the day
     • Action: R Macdonald to ask Richard Winder if he is willing to attend fall Council dinner
     • Motion The Regional Executive recommends inviting Jerome Fransblow, with appropriate expenses to be paid with Regional Executive Funds like hotel, per diem and travel expenses, to the fall Council Dinner to receive his long serving steward pins. m/s - carried
       • Action: R MacDonald will send invite Jerome
2. Regional Exec Positions
   • Action: P Mantler to check in to see if Exec members who have terms that were supposed to end at the Regional Council, if they are ok to stay on until the fall

 

11. Next Meeting(s)
    • Thursday, May 28 2020 (9:00-12) Google Hangout
    • April 24^th – Lunch time call for BoD update
    • Will look at a ½ day on May 28^th and ½ day after June 12^th  – Google Hangout
    • August (TBD but likely virtual)

 

12. Adjournment @   April 14, 14:15 m/s- carried

 

 

 

 

 

Conference Call Minutes

BC/Yukon Region - Regional Executive 

March 27, 2020 12PM to 1PM

By Teleconference

 

 

Present Phil Mantler (Chair) Carl Cahoon (Vice Chair, Awards Committee - Chair) Karen Hall (Secretary) Ken Antao (Member at Large) Robert MacDonald (Regional Director) Pete MacDougall (Treasurer, Training Committee - Chair) Adele McLean (Member at Large) Philip Tam (Member at Large)

Staff Harinder Mahil   Regrets

 

Call Started –  12:03

 

13. Approval of Agenda  (All)

• Motion to approve the agenda
  • • m/s - carried

 

14. Update from PIPSC Board of Directors

• The Board passed 3 resolutions
  • Suspend all in person member activities until June 30^th
    • This will be updated no later than June 12^th
  • The Board provided specific direction on the suspension of member activities
    • Table coming out outlining cancelled, rescheduled and alternative format activities
  • The Board will suspend all constituent body bylaws until June 30that are impacted by the suspension like the holding of elections and timing of AGMS
• There is currently no change for the 2020 PIPSC AGM
  • Delegate names should still be submitted

 

15. BC/Yukon Activities

• Fall Regional Council and Fall Steward Council
  • Motion: The Regional Executive agrees to add an additional day prior to the existing Steward Council in Fall 2020 to accommodate a one-day Regional Council.  M/S – Carried
  • Action: R MacDonald will contact the office to determine feasibility of making the addition.
• Joining BC Federation of Labour
  • K Hall and R MacDonald will meet with BC Fed on April 9th to discuss
• Steward/Executive of the Year
  • No nominations have been received as of this date

 

16. Call ended @   12:50pm m/s- carried

 

 

Regional Director’s Report – April 14, 2020 – Regional Executive Meeting

Home of the PIPSC’s Legacy Cup!

Period: February 6, 2020 – April 13, 2020

The world certainly has changed since my last report of February 5^th!   I hope this report finds everyone safe, healthy and taking care of themselves and those around them. 

Updates on COVID19 from PIPSC are found at www.pipsc.ca

As we are all aware, in-person member activities have been suspended until the June 30^th, 2020.  https://pipsc.ca/news-issues/information-members-regarding-covid-19-coronavirus/pipsc-in-person-union-activities-are

I would like to take this opportunity to thank everyone for stepping up and working together both in the workplace and at PIPSC!   A huge shout out to the front line providers and health care professionals at this time! Everyone’s efforts are greatly appreciated.

Over the coming weeks and months, I would encourage stewards and activists to start planning and implementing virtual member events/opportunities to keep PIPSC members connected at this time.   I know I have noticed an increase in the number of member questions/issues in the past couple of months.

Region

We are meeting with the Regional Executive, Ernie and the folks at the Regional Office and the various stakeholders to rearrange our 2020 schedule to address cancellations, alternative delivery options and rescheduling of events and activities.  Members will receive specific notices on the various activities / events in the coming weeks and months.

Prior to the curtailment of meetings and travel, we had been continuing with our 2020 programming in February and early March, including hosting various lunch and learns in Prince Rupert (March 3), Kamloops (Feb. 12) and Victoria.  We look forward to resuming these activities when we are able.

The 2020 BC/Yukon Region Key Activities Calendar can be found at:  https://pipsc.ca/regions/bc-yukon/news/2020-bcyukon-regional-corporate-calendar

National

In addition to attending the March BOD Meeting and various online Board meetings since then, I have been continuing my work on the various national initiatives.

The Canadian Labour Congress (CLC) held its annual Lobby Day on February 24^th in Ottawa.  This event was extremely successful.  Information on the CLC issues presented and discussed during the event can be found at the following link:  https://canadianlabour.ca/what-we-care-about/

National / Board Initiatives

Pursuant to the Board mandate letters, and additional assignments, my focus over this last period has included:

• Chair, Executive Compensation Committee (ECC):  The Triennial Review process for President/Vice-Presidents, Executive Staff and Excluded Employees is on-going.  Next ECC meeting is likely going to be held in early May.
• Board Orientation:  A Board Task Force has been established on this subject. The first online meeting is scheduled for Thursday, April 16^th.  The Board Governance Workshop held on March 5^th was well received.  The Board voluntary self-assessment process is on-going.  
• Governance:  NJC BA Governance Group met on Feb. 24 and will now start drafting documents.  Work has been temporary halted.   No update on PIPSC governance activities.
• Innovation / Building Trust / Life Insurance Trust:  No significant matters addressed during this period. 

Let me know if you have any questions or comments on my Board appointments (elected) and the specific portfolios assigned by the President / CEO.   The Board mandates are on the PIPSC website.

Events Attended

• Regional Meetings / Events / Calls:
  • Regional Executive Meeting – Feb. 6
  • Regional 100^th Anniversary Reception – Feb. 6
  • Burnaby CRA Sub Group 100^th Anniversary Coffee – Feb. 11
  • Kamloops (DFO) Lunch & Learn – Feb 12
  • NCVI Branch AGM – Feb. 18
  • Pink Shirt Day – Feb. 26
  • Prince Rupert (DFO) Lunch & Learn – Mar. 3
  • Regional Office Planning Mtg. – Mar. 9
  • Victoria (ESDC) Lunch & Learn – Mar. 10
  • RMG Chapter Presidents Mtg. – Mar. 11

 

• Board Meetings / National Events / Calls:
  • Regional Directors – Feb. 5
  • Board of Directors – Feb. 6-7
  • NJC (BA) - Governance Meeting – Feb 24
  • CLC Lobby Day – Feb. 23-24