Minutes of Meeting
75th Ontario Region Council
Westin Blue Mountain, Collingwood
Date: Friday April 5 to 6, 2019
John Purdie called the meeting to order at 1:00 p.m.
National Anthem
Call to Order and Chair’s Opening Address
A moment of silence was observed for members who have passed away in the last year.
John welcomed the delegates to the 75th Ontario Regional Council; he went through the housekeeping rules and explained the purpose of the Ontario Region Council. He introduced the Ontario Regional Executive, Executive Committee guests and other guests to the Council.
Ontario Region Executive
Tim Azab
Judy Chow
Peter Gilkinson
Linda Joly
Pete Jozsa
Din Kamaldin
Chris L’Estrange
John Purdie
Yvonne Snaddon
Tom Yantsis
There will be five (5) positions elected for a 2 year term. The election will take place at 1:00 p.m. on Saturday with results announced at the end of Council. The Chair explained the duties of the Ontario Region Executive.
The Key Speaker, Theo Fleury, gave an excellent speech about Mental Health.
The AFS, CS and other groups met separately for their information session.
The Ontario Region Director, Peter Gilkinson, gave a presentation. Some of the key points were RCMP Civilian members, Phoenix, Professionals Canada, Inaugural Symposium of Black Federal Employees, CLC Triannual Convention, Unifor and the Canadian Labour Congress.
Vice-President, Stephane Aubry, gave an overview of what PIPSC does for our Members, PIPSC mandate, vision and strategic goals. Some other topics were Phoenix, RCMP Civilian members, Tax fairness, Public science, outsourcing and pensions.
Election nominations were taken for 5 (five) 2 year terms on the Ontario Regional Executive Committee. The nominations were:
Each nominated candidate provided a short speech to the delegates outlining why they wanted to be elected to the Ontario Regional Executive.
The Election Committee distributed ballots to the delegates to vote.
Tom Yantsis, Treasurer provided the delegates with the Income statement and Cash Flow statement ending December 31, 2017, and the 2018 Budget.
The delegates did not have any questions about the Committee and Branch reports.
Invited guest speaker, Alfred Lai, provided the group with information on Computer Security and Digital Forensics.
Before the resolutions were conducted, a presentation was given on how to speak to a resolution at Regional Council.
Resolution – CLC Committees
THEREFORE BE IT RESOLVED THAT the new bylaws be implemented
17.12 – Canada Labour of Congress Committees
17.12.1 – Selection – a call letter shall be sent to the membership as a whole to solicit applications to represent PIPSC on the CLC Committees;
17.12.1.1 - A Sub-Committee of the Board consisting of three (3) members shall be established to review the applications and to make recommendations to the Board for each particular committee;
17.12.2 – Confirmation – The Board of Directors shall confirm the selections,
BE IT FURTHER RESOLVED that the Ontario Region presents the following motion at the PIPSC AGM the new bylaws be implemented. Therefore be it resolved that the new bylaws be implemented
17.12 – Canada Labour of Congress Committees
17.12.1 – Selection – a call letter shall be sent to the membership as a whole to solicit applications to represent PIPSC on the CLC Committees;
17.12.1.1 - A Sub-Committee of the Board consisting of three (3) members shall be established to review the applications and to make recommendations to the Board for each particular committee;
17.12.2 – Confirmation – The Board of Directors shall confirm the selections,
Moved by Peter Gilkinson, seconded by Glenn Maxwell CARRIED
Resolution – The British Columbia – Single Transferable Vote (BC-STV)
THEREFORE BE IT RESOLVED THAT the following bylaw:
22.3.2 Officer and Regional Director positions will use the British Columbia Single Transferrable Vote (BC STV), as described in the BC Citizens Council Technical Report of December 2004.
22.3.2 Officer and Regional Director positions will use the ranked ballot system and a candidate would need a majority of the vote to be elected.
22.3.3 In cases where there are more than one Officer or Regional Director positions, then the successful candidate would be removed from the process and the ranked ballot system applied again until all the positions are filled
BE IT FURTHER RESOLVED THAT the Ontario Region presents the following motion at the PIPSC AGM the following bylaw:
22.3.2 Officer and Regional Director positions will use the British Columbia Single Transferrable Vote (BC STV), as described in the BC Citizens Council Technical Report of December 2004.
22.3.2 Officer and Regional Director positions will use the ranked ballot system and a candidate would need a majority of the vote to be elected.
22.3.3 In cases where there are more than one Officer or Regional Director positions, then the successful candidate would be removed from the process and the ranked ballot system applied again until all the positions are filled
Moved by Peter Gilkinson, Seconded by Glenn Maxwell Carried
Resolution – Financial Statement – Fund Accounting
BE IT SOLVED THAT The PIPSC Financial Statements show the Operating Fund, Strike Fund and Bargaining Fund separately and show a Consolidated Total
BE IT FURTHER RESOLVED THAT the Ontario Region presents the following motion at the PIPSC AGM PIPSC the PIPSC Financial Statements show the Operating Fund, Strike Fund and Bargaining Fund separately and show a Consolidated Total.
Moved by Peter Gilkinson, Seconded by Glenn Maxwell Carried
Resolution – VP Vacation Pay – 2018
The motion was ruled out of order
Resolution – Term Limits
THEREFORE BE IT RESOLVED THAT By-Laws 19.1.1, 20.1.1 and 21.1.2 be adopted as follows:
By-Law 19.1.1 (New) The maximum term for the President shall be three (3) consecutive terms of office.
By-Law 20.1.1 (New) The maximum term for Vice-Presidents shall be three (3) consecutive terms of office.
By-Law 21.1.1 (New) The maximum term for Directors shall be three (3) consecutive terms of office.
BE IT FURTHER RESOLVED THAT the Ontario Region presents the following motion at the PIPSC AGM the following Bylaw:
By-Law 19.1.1 (New) The maximum term for the President shall be three (3) consecutive terms of office.
By-Law 20.1.1 (New) The maximum term for Vice-Presidents shall be three (3) consecutive terms of office.
By-Law 21.1.1 (New) The maximum term for Directors shall be three (3) consecutive terms of office.
Moved by Peter Gilkinson, seconded by Frank Wong DEFEATED
Resolution – Reappointment of Stewards
THEREFORE BE IT RESOLVED that R12.5 (Re-Appointment of Stewardship) be amended as follows:
R12.5.1 (New) A PIPSC Steward shall be informed by PIPSC of any issue that may negatively affect the Steward’s renewal. Such notification shall be made in writing as soon as PIPSC is made aware of the issue and not just at the time of renewal.
R12.5.2 (New) A PIPSC Steward shall be afforded the opportunity to respond to and rectify such an issue so that it no longer negatively affects their renewal. A Steward may involve his Group executive in this process.
R12.5.3 (New) A decision of non-renewal of a Steward and the reasons for this decision shall be communicated in writing within ten (10) working days from the time the official decision was made to the Steward, Group executive, Consultation President and Regional Chair.
R12.5.4 (New) The reporter of an issue that is deemed to be vexatious, without merit or retaliatory may be dealt with under PIPSC policy such as the DRD Policy
Moved by Peter Gilkinson, seconded by Frank Wong CARRIED
Resolution – Bargaining Strategy
BE IT RESOLVED THAT the ORC direct the ORE to present the following resolution at the 2019 PIPSC Annual General Meeting:
BE IT RESOLVED THAT the Institute refocus its bargaining strategy to promote the personal needs of the individual employee (such as more leave with pay for personal needs)
Moved by Frank Wong, seconded by Lorne Woodhouse DEFEATED
By-Law 5.5 Regional Council
BE IT RESOLVED THAT the following change be made to the allocation of delegate seats to the Ontario Regional Council:
Delegates to the Ontario Regional Council shall be comprised of a minimum of one (1) delegate for each one hundred (100) members and a maximum of one (1) delegate for each fifty (50) members as of the 31st of December, rounded to the nearest of one hundred (100). Wherever possible, each Branch shall be represented by at least one (1) two (2) delegate(s). The members of the Regional Executive shall be ex-officio delegates to the Regional Council. The remaining delegates shall be allocated in proportion to Branch populations.
Moved by Yvonne Snaddon, seconded by Judy Chow CARRIED
THEREFORE BE IT RESOLVED THAT resolution # 1 - Sioux Lookout Branch presented at the 2018 Ontario Regional Council be rescinded.
Moved by Pete Jozsa, seconded by Tom Yantsis CARRIED
John called for any other business. There was none.
Tim Azab announced the names for the next 2 year term on the Ontario Region Executive;
Judy Chow, Kuini Chuen, Tom Yantsis, Tom Zaharopoulos and Din Kamaldin
Tim thanked Linda Joly for all of her hard work and commitment while on the Ontario Region Executive.
Motion to destroy ballots Stan Buday, seconded by Glenn Maxwell
Glenn Maxwell moved an amendment to the motion, seconded by Jennifer O’Connor to destroy the ballots in 31 days.
There was a vote on the motion as amended. CARRIED
The motion to destroy ballots in 31 days was voted on. CARRIED
There was no other business.
Bryan Pellerin moved to close Council, seconded by Tom Yantsis. CARRIED
Council ended at 4:34 p.m.