Presented to the PIPSC 106th Annual General MeetingPlease note: The Resolutions Sub-Committee committee is responsible for reviewing all submitted resolutions, categorizing them, and prioritizing their order for discussion at the AGM (By-Law 17.2.3.2). The Resolutions Sub-Committee reviews all submitted resolutions to ensure they are in proper form and within the scope of the AGM. The committee works with the AGM Task Force to propose the order in which resolutions will be presented at the AGM as part of the AGM agenda. Delegates at the AGM may have the opportunity to amend the order, though this is generally subject to rules and voting procedures. This process helps ensure that the most important and relevant resolutions are addressed in an efficient manner. More information regarding the Rules of Procedure for the AGM can be found here. For the 2025 AGM, the order of priority of resolutions will be as follows: Board of Directors and Advisory Council resolutions first starting with financial resolutions, then bylaw amendments, then policy resolutions. The same order will be repeated for Group and Region resolutions which will be next. Then the same order will be repeated again for individual resolutions. B01 – AGM Size (E)Sponsored by the Board of Directors | Disposition:
Whereas the size of the Annual General Meeting (AGM) has grown significantly, and Whereas the size of the AGM significant limits the locations able to support the meeting, and Whereas the financial cost of such a large AGM reduces the amount of money available to support members
Be it resolved that the PIPSC Bylaws be revised as follows: 13.2.6.2 Groups Each Group Executive shall be entitled to the greater of: a) one (1) delegate for each b) one (1) delegate.
13.2.6.3 Regions Each Region shall be entitled to one (1) delegate for each 13.2.6.5 Retired Members Guild RSC: No Comment |
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B02 – Revision of By-Law 17 HRDC (E)Sponsored by the Board of Directors | Disposition:
Whereas bylaw 17.7 is using outdated language and, Whereas the modernized Employment Equity Act identifies 6 groups of equity deserving groups which are not appropriately reflected in the current wording of bylaw 17.7.
Be it resolved that the following section be updated to read as follows: 17.7.2 (b) Advocate RSC: No Comment |
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B03 – Bylaws 1, 2 & 3 (E)Sponsored by the Board of Directors | Disposition:
Rational: A complete review of the PIPSC BY-LAWS will be done during the BOD 2025 to 2027 term. For the AGM 2025, the BOD is presenting the review of BY-LAWS 1 to 9 (as revised at the AGM 2024). Consultation was done with the AC, the BLPC, the BOD and PIPSC staff The only change proposed in the English version of BY-LAWS 1, 2 and 3 is the following:
Please note that the proposed changes in the French version may be different as we will take this opportunity to make sure the English and the French versions are the same.
Be it resolved that the Institute Bylaws be revised as follows: (please refer to Resolution B03 on the AGM App) RSC: No Comment ONLY renumbering, no wording revision. |
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B04 – Bylaw 4 (E)Sponsored by the Board of Directors | Disposition:
Rational: A complete review of the PIPSC BY-LAWS will be done during the BOD 2025 to 2027 term. For the AGM 2025, the BOD is presenting the review of BY-LAWS 1 to 9 (as revised at the AGM 2024). Consultation was done with the AC, the BLPC, the BOD and PIPSC staff Please note that the proposed changes in the French version may be different as we will take this opportunity to make sure the English and the French versions are the same.
Be it resolved that the Institute Bylaws be revised as follows: (please refer to Resolution B04 on the AGM App) RSC: No Comment |
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B05 – Bylaws 5, 6, 7 & 8 (E)Sponsored by the Board of Directors | Disposition:
Rational: A complete review of the PIPSC BY-LAWS will be done during the BOD 2025 to 2027 term. For the AGM 2025, the BOD is presenting the review of BY-LAWS 1 to 9 (as revised at the AGM 2024). Consultation was done with the AC, the BLPC, the BOD and PIPSC staff Please note that the proposed changes in the French version may be different as we will take this opportunity to make sure the English and the French versions are the same.
Be it resolved that the Institute Bylaws be revised as follows: (please refer to Resolution B05 on the AGM App) RSC: No Comment |
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B06 – Bylaw 9 (E)Sponsored by the Board of Directors | Disposition:
Rational: A complete review of the PIPSC BY-LAWS will be done during the BOD 2025 to 2027 term. For the AGM 2025, the BOD is presenting the review of BY-LAWS 1 to 9 (as revised at the AGM 2024). Consultation was done with the AC, the BLPC, the BOD and PIPSC staff The only change proposed in the English version of BY-LAW 9 is the renumbering, actual BL 9 would be now BL 5 and 9.1 would be 5.1 Please note that the proposed changes in the French version may be different as we will take this opportunity to make sure the English and the French versions are the same. Be it resolved that the Institute Bylaws be revised as follows: (please refer to Resolution B06 on the AGM App) RSC: No Comment |
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B07 – AC Mandate (E)Sponsored by Advisory Council | Disposition:
Be it resolved that PIPSC By-law 10.4.2 be amended as follows: 10.4.2 Mandate The Advisory Council is charged with the responsibility of dealing with matters referred to it by the Board, the Executive Committee, Group Executives, Consultation Teams or a general meeting of the Institute. It shall serve as a forum for an exchange of ideas and information among Groups and Consultation Teams. Some of the prime functions shall be information sharing on collective bargaining issues, professional concerns, national consultation and policies under consideration. In addition, the Advisory Council shall review PIPSC Annual Priorities and make recommendations to the Board of Directors prior to their finalization RSC: Reflects current practice. |
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B08 – Retired Members Guild AGM Delegates (E)Sponsored by the Advisory Council | Disposition:
Be it resolved that Bylaw article 13.2.6 be revised as follows: 13.2.6.2 Groups and Retired Members Guild Each Group Executive and the Retired Members Guild shall be entitled to the greater of:
RSC: Current numbers increase RMG delegates from 8 to 11 Finance: Regions @ 427 Legal: A separate class vote is required pursuant to s. 199(1) of the CNCA because of changes to the number of delegates which impacts voting rights of the class. |
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B09 – AGM Delegates (E)Sponsored by the Advisory Council | Disposition:
Be it resolved that the following be added to Bylaw 13.2.6 13.2.6.4. (new) Should the total number of delegates under 13.2.6 to 13.2.6.7 exceed 500, then Group, Regional, and Retired Members Guild entitlements be reduced pro rata to reduce the number of delegates to 500, subject to a minimum of one (1) delegate per group or region. RSC: No Comment Finance: As proposed the Board and consultation Presidents AGM allotment remains at 43 and 15 delegates respectively. Based on these 434 delegates seats remain. New allocation would be Regions reduced to 215 from 427, Groups reduced to 219 from 433 and the Guild from 8 to 8 Cost saving of elimination 350 virtual delegates would be $190K |
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B10 – AC Components (E)Sponsored by the Advisory Council | Disposition:
10.4.6 (new) The Advisory Council shall have entities in support of Advisory Council member specific needs. Advisory Council (AC) Steering Committee shall oversee and monitor all activities pertaining to these entities. 10.4.6.1 (new) Working Group on Consultation 10.4.6.1.1 (new) Mandate of the Working Group on Consultation The Working Group on Consultation mandate shall facilitate the work of its Consultation Teams, ensuring a unified voice to the Employer on Institute positions, and improve the Institute’s consultation capabilities. 10.4.6.1.2 (new) Membership Membership of the Working Group on Consultation shall consist of Consultation Team Presidents in the Federal Government, appointed by the PIPSC President, or their designate. 10.4.6.2 (new) Separate Employers Group 10.4.6.2.1 (new) Mandate of the Separate Employers Group The Separate Employers Group mandate shall be to provide a forum to exchange ideas and information specifically impacting separate employer groups. 10.4.6.2.2 (new) Membership Membership of the Separate Employers Group shall consist of Group Presidents of employers that fall under the Canada Labour Code Part I or provincial labour code, or their designate. 10.4.6.3 Sector Council (formerly 10.4.6) The Advisory Council (AC) Steering Committee shall oversee and monitor all activities pertaining to Sector Councils and shall, through application of the Policy Statement on Sector Councils, make recommendations both to the AC and the Board on such activity. Responsibilities of the AC Steering Committee shall include: a) advising the AC on all new Sector Council proposals, b) making recommendations to the AC for or against the establishment of new Sector Council and on follow-up activity by previously established Sector Councils, c) seeking a decision from the AC to approve or deny permission for the proposal to proceed to the Board of Directors (BOD) for funding, and d) providing a recommendation to the BOD regarding Sector Council formation and funding. DEFINITIONS: Consultation Team President (new) is appointed by the PIPSC President as the official PIPSC representative to a Federal Department or Federal Agency for the purpose of leading union-management consultation on behalf of the Institute. National Consultation Team (new) is a departmental or agency focused team created, pursuant to the Policy on Consultation and the individual departmental or agency teams internal Terms of Reference, for the purpose of supporting the Consultation Team President in the execution of consultation activities on behalf of the Institute. RSC: These meetings are already being held on a regular basis. This change will simply enshrine the current practice into the bylaws. No additional meetings will be required. |
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B11 – AC Steering Committee (E)Sponsored by the Advisory Council | Disposition:
10.4 ADVISORY COUNCIL 10.4.3 Steering Committee The Advisory Council shall have a Steering Committee comprising the Chair, the Vice-Chair, the AC Director, Chair of the Working Group on Consultation, Chair of the Separate Employers Group, a representative of Group Presidents from the Treasury Board Groups and a representative of the Group Presidents from the Federal Government Agencies other than the Treasury Board. 10.4.4 Elections
10.4.4.2 AC Steering Committee (Except AC Director)(New) In same year as the election of the AC Director, all positions of the AC Steering Committee shall be elected for a three year term at the meetings preceding the PIPSC AGM. The Chair, Vice Chair, representative of Group Presidents from the Federal Public Services, Chair of the Working Group on Consultation and Chair of the Separate Employers Group shall be elected at the Advisory Council meeting or their respective meetings. The newly- elected Officers shall take office immediately following the meeting at which they were elected. 10.4.4.5 Vacancy - AC Steering Committee If a position, other than the position of AC Director, becomes vacant during the term of office, the remaining members of the AC Steering Committee shall act to fill the vacancy RSC: Aligns bylaw with current practice and does not change the number of members on the steering committee. |
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B12 – Amend PIPSC Bylaw 13.2.6 (E)Sponsored by Prairie-NWT Region | Disposition:
Whereas in 2018 there was a resolution that passed to remove the cap on the maximum number of delegates that could attend the AGM. Whereas the 2018 resolution increased the number of delegates and thus created logistical challenges such as hotel space, convention space, and transportation between the venues. Whereas since the delegate size was increased there has been a major change in the hospitality industry and the ability to find a venue to accommodate the increase in delegates is challenging and costly.
Therefore be it resolved THAT the following bylaw be amended to decrease the number of delegates for the PIPSC AGM. 13.2.6 Delegates Delegates shall be apportioned according to the following: 13.2.6.1 Board of Directors Every member of the Board shall be a delegate to an Annual or Special General Meeting. 13.2.6.2 Groups Each Group Executive shall be entitled to the greater of: a) one (1) delegate for each b) one (1) delegate. 13.2.6.2.1 GROUPS shall allocate delegates on the basis of the Regional distribution of its membership. 13.2.6.3 Regions Each Region shall be entitled to one (1) delegate for each RSC: No Comment Finance: |
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B13 – Smart PIPSC AGM Size (E)Sponsored by NR Group | Disposition:
Whereas the size of the delegation (number of delegates) at PIPSC AGM s overwhelming many hotels and meeting rooms capacity (838 according to the 2025 AGM delegates counts); Whereas a general balance between the number of regional delegates and group delegates as described in PIPSC's governance is desired (that used to be 200 + 200 as per BL 13.2.4 Size of Annual General Meeting that was deleted at the 2018 AGM by resolution B-8); Whereas we should strive for equity and fair representation between large and small groups rather than equal ratios, the minimum ratio (1:200) and minimum group delegation of 1 should be maintained for 39 groups (those with less than 2,000 members each), the total delegations size reduction would be achieved most effectively by reducing the number of delegates from the 4 largest groups and a balanced reduction from the 3 medium sized TB groups; Whereas using the membership size as of 31 December 2024 to illustrate with this proposal, there would have been 51 delegates from IT, 43 from AFS, 31 from SP, 24 from CP, 18 from NR, 17 from SH, 11 from RE, and no change from every other groups, a total of 260 group delegates, a 133 reduction from 393 group delegates this year; Whereas to maintain a balance between groups and regional delegations’ size, the ratio for regional delegations would be changed from 1:200 to 1:300 (which is common with other AGM size resolution proposals); Whereas using the membership size as of 31 December 2024 to illustrate with this proposal, there would have been 126 delegates from NCR, 23 from Atlantic, 26 from Québec, 37 from Ontario, 26 from PNR, 19 from BC/Yukon for a total of 259 regional delegates, a 129 reduction for regions; and an overall reduction from 839 to 578 delegates to this AGM which is well within the size of 2019 AGM that was held at Lac Leamy;
Be it resolved THAT PIPSC By-Laws 13.2.6.2 be amended as following:
13.2.6.2 Groups Each Group Executive shall be entitled to the greater of:
Be it further resolved THAT PIPSC By-Laws 13.2.6.3 be amended as following: 13.2.6.3 Regions Each Region shall be entitled to one (1) delegate for each For reference: Historical data pipsc.ca/about/governance/agm/2017/2017-agm-delegate-count is the oldest delegate count readily available, (both 2017 & 2018 AGM had 200 regional and 200 group delegates as per then BL 13.2.4 ). Here is the last line of that 2017 web posting : "Delegates: Regional 200, Group 200, Retired Members Guild 8, Board of Directors 15. Consultation Team Presidents 35. Total Delegates: 458"
RSC: No Comment Finance: Regions @ 284 |
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B14 – Date of the Election of Officers and Directors (E)Sponsored by NR Group | Disposition:
Whereas the election of the Advisory Council Director (called the "AC Director" in By-Laws 10.4 & 17.3.2) is conducted during an Advisory Council meeting and is specifically excluded from By-Laws 17.3.2 - Conduct of Elections; Whereas the election of Officers and Regional Directors requires a voting system to enable every PIPSC members exercising their right to vote and at least 4 months to set-up elections; the first day of September is way too late for a fall election (typically held in November); Whereas the Groups' and Institute's Officers and Directors should refrain from campaigning when performing their official duties but without an officially declared electoral campaigning period it is impossible for members to distinguish when candidates are campaigning and when they are not; Whereas there have been election offenses of campaigning before the elections notice or the list of candidates was published but without an official electoral campaigning period set by the Board, it is difficult to judge offenses or apply corrective measures;
Be it resolved that By-Law 22.1 of the Institute be amended as following BY-LAW 22 ELECTION OF OFFICERS AND DIRECTORS OF THE INSTITUTE RSC: No Comment Legal: No issues, conforms to the CNCA. |
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B15 – Reinstatement After Termination For Fees In Arrears (E)Sponsored by the RE Group | Disposition:
Whereas retired members’ contributions to PIPSC are significant and varied, including volunteering, mentoring and sharing of organizational knowledge, and Whereas the PIPSC by-laws do not support a retired member re-joining after an interruption in their membership, and Whereas several retired members were removed following late payment of dues in 2025 without a means to re-join the Institute,
Be it resolved that the PIPSC by-laws be amended as follows: 14.2.4.3 (new) A member whose membership was terminated for fees in arrears may apply for reinstatement to their last category of membership once they have paid the amount owed before termination, and such application shall not be unreasonably denied. A person whose membership is reinstated in this way shall resume their membership on January 1 immediately following the acceptance of their application, or immediately if their application is accepted within the first 90 days of the calendar year. RSC: Existing bylaws give the Board approval on applications; the new text could reduce that discretion. Legal: Members do not lose their membership status when on leave without pay. |
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B16 – Virtual Annual General Meetings (E)Sponsored by the SP Group | Disposition:
Whereas PIPSC strives to lead by example to reduce its carbon footprint; Whereas the number of delegates attending the PIPSC Annual General Meeting has increased the financial and logistical burden of organizing this event; Whereas virtual meetings help to eliminate barriers to participation for members;
Be it resolved that by-law 13.2 be amended to add a new clause for virtual AGMs and their frequency: 13.2.9 Virtual Meetings The Annual General Meeting will be held virtually once every three (3) years. Delegates will participate in the virtual Annual General Meeting by means of a telephonic, an electronic or other communication facility in accordance with the Act. RSC: Intent is ambiguous but admissible. Finance: |
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B17 – Virtual Special General Meetings (E)Sponsored by the SP Group | Disposition:
Whereas PIPSC strives to lead by example to reduce its carbon footprint; Whereas the number of delegates attending a Special General Meeting has increased the financial and logistical burden of organizing this event; Whereas the timeframe for organizing a Special AGM is much shorter than it is for the Annual General Meeting; Whereas virtual meetings help to eliminate barriers to participation for members;
Be it resolved that by-law 13.3.6 be amended so that all delegates will participate by electronic means: 13.3.6 Meeting by Electronic Means RSC: No Comment |
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B18 – Adjustment to the Number of AGM Delegates (F)Sponsored by Québec Regional Executive | Disposition:
Whereas the AGM is the highest decision-making body at the Institute; Whereas such a large number of participants makes it difficult to discuss and reach decisions; Whereas the total number of Institute members is constantly growing; Whereas the number of delegates to the AGM will likely increase with the current formula; Whereas the AGM costs are constantly rising; Whereas the hotels of several provinces cannot accommodate the members who were invited to the AGM; Whereas the hotels that are still able to accommodate us are no longer able to prepare meals adequately for the members who were invited to the AGM;
Be it resolved THAT for the AGM 2026, By-Laws 13.2.6.2 Groups and 13.2.6.3 Regions be corrected as follows: That the number 200 be replaced by 250. 13.2.6.2 Groups Each Group Executive shall be entitled to the greater of: a) one (1) delegate for each b) one (1) delegate. 13.2.6.3 Regions Each Region shall be entitled to one (1) delegate for each RSC: No Comment Financial: Regions @ 341 |
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B19 – Retired Members’ Dues (E)Sponsored by Prairies/NWT Regional Executive | Disposition:
Whereas retired Members currently pay 8% of regular member dues to maintain their membership and participate in the Retired Members Guild (RMG); Whereas Affiliate Members pay 25% of regular member dues to maintain limited engagement with the Institute; Whereas Retired Members retain greater participation rights than affiliate members, including the ability to vote in RMG elections, stand for office within the Guild, and attend Institute meetings and events;
Be it resolved that the Institute amend its bylaws and/or regulations as required to increase the annual dues for Retired Members from 8% to 25% of regular member dues, effective January 1, 2026. RSC: The RMG dues was set to 8% of regular member dues by a resolution at the 2007 AGM. Finance: Currently $86.46 per year Resolution would increase Guild member dues by $183.72 per year to $270.18 Legal: A separate class vote is required pursuant to s. 199(1) of the CNCA because an increase in dues changes the conditions of the class. |
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B20 – Withdrawn |
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B21 – Removal of Membership (E)Sponsored by Don Burns (member) | Disposition:
Whereas all individuals who qualify for membership in the professional institute should expect their membership to be respected and only removed under significant circumstances or wrongdoing; Whereas bylaw 24 - discipline provides 15 situations where an individuals membership could be revoked, none are administrative. The bylaw also provides for the opportunity for members to appeal and be provided with the provisions of natural justice; Whereas members who have had their membership removed as a result of an administrative issue such as a late payment of dues and not wrongdoing must be permitted to reapply for membership;
Therefore be it resolved that Bylaw 6.2.1.1 “A current or former member can apply only once under this article.” be deleted in its entirety. Be it also resolved that the application for renewal of membership should not reasonably be denied unless the member conduct warrants the refusal of readmission. RSC: Deleting 6.2.11 would allow multiple reapplications, but leaves unclear what standard applies for readmission. The resolution is admissible. Legal: Does not impact disciplined members whose membership was removed, the wording is clear that the resolution relates to administrative and disciplinary removal membership. Reinstatement is also not automatic but should not be “unreasonably” denied. |
B22 – Arrears Bylaw (E)
Whereas bylaw 14.2.4.1 deals with members behind in their dues payment;
Whereas bylaw 14.2.4.2 is not consistent with the requirements under bylaw 14.2.4.1;
Whereas bylaw 14.2.4.2 is unnecessary as the late payment of dues is covered under bylaw 14.2.4.1;
Therefore be it resolved: bylaw 14.2.4.2 be deleted in its entirety.
RSC: Refers to section 14.2.4.2, which affects members who pay their dues personally (e.g., retired members or those on leave and not paying through the employer).