BC/Yukon Region – Regional Executive Meeting #4 - Friday, August 22, 2025, 9:00 – 5:00pm | The Professional Institute of the Public Service of Canada

BC/Yukon Region – Regional Executive Meeting #4

Friday, August 22, 2025, 9:00 – 5:00pm

Civic Hotel, 13475 Central Ave, Surrey, BC, V3T 0L8

Meeting ID: DDN7FXC3L9Y

Name	Role	Attendance
Morgan Cranny	Regional Director	✓
Phillip Mantler	Chair	✓
Alicia Lunz	Vice-Chair	✓
Peter MacDougall	Treasurer	✓
Terri D’Souza	Secretary	✓
Amanda Hong	Member-at-Large	✓
Crystal Drummond	Member-at-Large	✓
Emadur Rahman	Member-at-Large	✓
Katrina Johnston	Member-at-Large	✓
Nikhil Gandhi	Member-at-Large	✓
Soodittee Auchoybur	Member-at-Large	✓

Minutes

Start: 1455 (Thurs Aug 21)
Recess: 1519 (Thurs Aug 21)

Start: 0901 (Fri Aug 22)

Regional Executive Meeting – August 22, 2025

Approval of Agenda – (All) M/S/C
Approval of Minutes – (All) M/S/C
1. June 12, 2025
Business Arising from Minutes – (All)
1. Review of action items
  - Terri revamped the Action Items spreadsheet for better readability and functionality, and removed duplicate or completed tasks
  - Terri added action items from yesterday’s Strategic Planning meeting
2. Chief Steward selection process
  - RX reviewed this initiative at the 2025 RC and received mixed reviews on needing the position
  - RX decided to postpone this initiative indefinitely/until membership deems the position necessary
3. PIPSC Committees of the Board
  - Discussion on purpose of BoD committees
Regional Director Report - (M. Cranny) M/S/C

BC-Yukon Director’s Report August 22, 2025

It has been relatively quiet since our last meeting. It was a very successful Regional Council from my perspective. We managed to get through 19 by-law changes, elect some new members to the executive and enjoy what Parksville has to offer. Welcome to our new regional executive members, I look forward to working with you. While they are not here, my thanks to the previous members.

Following the RC, I attended a full week of meetings that included the Executive Compensation Committee, Regional Directors, Board of Directors and Advisory Council. The AC is a meeting of all group and consultation presidents and once a year they invite the board to attend and hear more directly the concerns raised through the AC. There was a fun lunchtime public service week event as well. At the RD meeting we discussed some potential steward awards with the National Steward Officer. Each region updates the others on things that are happening and we discuss common issues and share ideas about how to tackle them. This week also marked the first national Basic Steward training that saw about 100 new stewards trained up including 8 from our region. The BOD dealt with many matters including selecting the Rogers Center in Ottawa for 2026 AGM. There will be a limit of 500 in person delegates with remaining delegates attending virtually. Selection to be decided. We also discussed performance measures for the incoming COO. Matters associated with the Building Trust and Legacy Foundation AGM’s.

I had my right knee replaced on July 7th and have spent the majority of my time recuperating. I did virtually attend the July 24-25th BOD meeting. The biggest news was the recommendation to offer Stan Maclellan the COO position which has since been done and he has accepted. He will start October 6th. We also discussed some matters related to the previous president, some matters related to several policies including some referred to us from the last AGM.

There were a couple ECC meetings and a couple short ad hoc BOD meetings also.

In Solidarity,

Morgan Cranny

Director, BC-Yukon Region

Office/Staff Report – (K. Hawkins)
- No report available as Kris is on holidays
Financial Report – Treasurer - (P. MacDougall) M/S/C
1. Financial update
Regional Training Committee Report – (P. MacDougall) M/S/C
1. Upcoming training in BC/Yukon Region
  - Steward Council - Oct 17-18
  - OHS training - Dec 5
  - Basic Steward Training - Nov 20-21
2. National training initiatives
  - No updates since last meeting
Awards Committee – (A.Lunz)
1. Executive of the Year
  - ACTION ITEM: revamp the EOTY form (Awards Committee) [already an AI in the tracker]
2. Steward of the Year
  - ACTION ITEM: committee with review list at an ad-hoc meeting (Awards Committee)
YPC Initiative – (C.Drummond)
1. New chair (M. Cranny)
  - Currently no chair on the YPC
  - Jordan Loverock is willing to take on the role on an interim basis
National initiatives
1. Legacy Fund & Del Dickson cup – (S. Auchoybur)
  - Gift basket raffle for AGM - $300 budget
Other standing items
1. Outreach location list – (P. Mantler)
2. PSAC Liaison update – (T. D’Souza)
  - Position being taken over by K.Johnston
  - BCFED Young Leaders’ Retreat is Sept 9-10 and was solicited to the BCYYPC, but no members are able to attend
  - We have connections with PSAC BC and PSAC North, but should work on being connected with other unions like CUPE, CAPE, UCCO, etc.
New Business
1. Steward Council update
  - Charity/land acknowledgement/Elder
    - Alicia has reached out to the Squamish Cultural Centre
    - Crystal to look into a charity
    - Morgan will do the land acknowledgement
  - Swag
    - Pens, toques, and stickers have arrived
    - Terri will order slides once SC registration closes on Sept 3
  - Speakers
    - Kris recommended to do a ERO Case Analysis session for this SC
    - Kris recommended moving the Compensation and Benefits to next year
  - Entertainment
    - Already did music bingo for the 2025 RC and will be doing trivia for the 2026 RC
    - Potential ideas: magicians, hypnotist, comedy, They improv, name that tune
    - ACTION ITEM: look into entertainment ideas under $1500 (All)
2. Thank you gifts for members of Regional Executive not elected at Regional Council
  - $250 budget per member on departure gifts as per BoD Policy on Constituent Body Allocations
  - 3 members left the RX in 2025 (Davy, Dean, Lauren)
  - ACTION ITEM: Purchase $100 grocery gift cards x 3 (Morgan)
3. Items from Strategic Planning meeting August 21, 2025
  - Terri added action items to the spreadsheet
4. Insurance coverage for Branch/Subgroup events
  - Discussion on where this policy came from, has anyone used this before, has this policy been communicated, are other groups doing this
  - ACTION ITEM: Raise at BPLC and BF to Dec RX meeting (Nikhil)
5. Shirts for Regional Executive
  - ACTION ITEM: Order new executive polos + long sleeve (Terri)
6. Election Appeals Committee selection
  - Lauren stepped down from the role and the position was filled by another region
7. Standing item for committee reports
  - Katrina proposed that we should have a standing item at RX meetings to go over the BoD committee reports
Next Meeting(s)
1. October 16, 2025, 1:00 pm – 5:00 pm, October 17, 2025, 9:00 am – 12:00 pm, Westin Hotel, Whistler, BC (Regional Executive meeting)
2. October 17 – 18, 2025, Westin Hotel, Whistler, BC (BC/Yukon Steward Council)
3. December 4, 2025, 9:00 am – 5:00 pm, Delta Inn & Suites, Vancouver, BC (Regional Executive Meeting)
4. February 2026 – TBD
5. April 14, 2026 1:00 pm – 5:00 pm – April 15, 2026 9:00 am – 12:00 pm, Civic Hotel, Surrey (Regional Executive Meeting)
6. June 4, 2026, Laurel Point Inn, Victoria (Regional Executive Meeting)
Round table
1. Morgan
  - The 2025 EOTY, Andre Yousef, would like to donate his award to the Greater Vancouver Food Bank
  - The BC-Y caucus at the 2025 PIPSC AGM will be on Thursday evening, so delegates will have the opportunity to travel on Wednesday in order to attend
2. Pete - no updates
3. Emadur - Surrey-White Rock is creating a Discord for the whole Region where sub-groups can be added
4. Soodittee
  - Policy on constituent bodies had changed and now PIPSC will not be paying for spouses dinners
  - Requested that there be a short Concur info session at the next Basic Steward Training
    - ACTION ITEM: Inform Kris of this request (Morgan)
  - A few members did not get their tax receipts from the 2024 Steward Council (Boys and Girls club of the Okanagan)
    - ACTION ITEM: Determine members who need a tax receipt and follow up with B&G club (Soodittee)
5. Phil - no updates
6. Amanda - suggested getting name tags for RX members and attendees to social events
  - ACTION ITEM: Order name tags (Terri)
7. Crystal - no update
8. Katrina - no update
9. Nikhil - no update
10. Terri - gave a brief update on SAC activities
11. Alicia - no update
Adjournment M/S/C

End: 1245