The Professional Institute of the Public Service of Canada
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BC/Yukon Region – Regional Executive Meeting Minutes

Thursday, October 20, 2022, 1:00pm – 5:00pm, Friday, October 21, 2022, 9:00am – 12:00pm at Delta Ocean Pointe Hotel, Victoria, BC

Virtual meeting

Meeting ID: NQNSFQ7Z7M3

 

Regional Executive Meeting – October 20-21, 2022

  1. Approval of Agenda – (All) Added the following to the Agenda:

10(m) Chromebook for Secretary;

10(n) Steward renewals;

10(o) Forgo gifts to Executive Committee; and

10(p) Draw tickets for Legacy Fund.

To approve Agenda as revised. Moved, seconded and carried.

  1. Approval of Minutes – (All)
    1. September 1, 2022 Moved, seconded and carried.
  2. Business Arising from Minutes – (All)
    1. Farewell gifts for Ken Antao and Carl Cahoon. Donation to the Legacy Fund for Ken Antao. Purchased Air Canada gift certificate for Carl Cahoon. Moved, seconded and carried.
  3. Regional Director Report - (D. Corda)

The Executive received a report from the Interim Director on topics such as Board of Directors meetings participation, the corporate restructuring within PIPSC, the Steward Framework, and the upcoming national AGM.

  1. Office/Staff Report – (K. Hawkins)

A one year term ERO role was posted and will be interviewing shortly. This posting reflects Simon Cott's leave and ensures we have proper coverage as Harinder Mahil is concluding his term at the end of October 2022. We do hope to have Simon back as soon as possible. All other staff remain and continue working hard as we see a significant volume of work coming our way. We are noting a great deal of work originating from the BC FNHA, even though it's a very small group. I'm hoping to have a better understanding of the workflow coming into the office as a result of the incoming Case Management System. Speaking of this, the launch is next Monday! This is why I cannot join you today as I'm meeting with our head of IT architecture today (who happens to live in Victoria). We are looking forward to having a system that properly reflects our work and enhances service to members!

  1. Financial Report – Treasurer - (P. MacDougall)
    1. Financial update. There were no changes. To approve Treasurer’s verbal report. Moved, seconded and carried.
  2. Regional Training Committee Report – (P. MacDougall)
    1. Upcoming training in BC/Yukon Region. Planning for 2 years. Prairie Region is providing anti-oppression training.
    2. National training initiatives. Leadership training Dec 2-3, 2022 in Vancouver. Regional Executive meeting is scheduled on Dec 1, 2022 prior to the Leadership training on Dec 2-3, 2022.

To approve Regional Training Committee’s verbal report. Moved, seconded and carried.

  1. Awards Committee –
    1. Executive of the Year. Awarded at Regional Council. Dan Jones was nominated executive of the year for 2022.
    2. Steward of the Year – approval of nominee. Nominate two stewards to include 2021 and 2022.
  2. National initiatives
    1. Legacy Fund & challenge cup. Morgan Cranny volunteered to be the Legacy Fund & challenge cup champion.
  3. New Business
    1. Steward Council update (D. Corda)
      • Land acknowledgement/equity statement
      • Collection of meal tickets
      • Legacy cup prize basket
      • Charity Mustard Seed
      • Morgan Cranny purchased Square reader to collect donations for Legacy Fund and Mustard Seed. The Square reader could be used for future events and charities.
    2. Outreach events
      • Surrey – Feb 2023
      • Vancouver – member training and executive meeting in Dec 2022.
      • N. Central Vancouver Island – Jan/Feb?
      • Kamloops –?
    3. By-law changes (D. Corda)

5.2 remove

6.3 allows Director to delegate

6.8.1 Director shall be ex-official member for all Committees of the Regional Executive

Director to have 5.2 updated and send 6.3 and 6.8.1 to BLPC

    1. Distribution of Regional Director work (D. Corda)
      • Regional Council. Planning by Regional Executive.
      • Steward Council. Planning by Training Committee.
    2. Branch Liaison role (D. Corda). Angela Cowie volunteered until such time she takes leave of absence.
    3. 2024 Meeting venues (D. Corda). Regional Council: Phil Mantler will make inquries into the Capri in Kelowna and hotels in Penticton and Nanaimo. May plan to hold in Parksville in 2025. Host at Delta Hotels in Burnaby as backup. Steward Council: Host in Vancouver or Victoria. Phil Mantler will provide results/feedback from inquiries at the Regional Executive meeting on Dec 1, 2022.
    4. BC Federation of Labour/Yukon Federation of Labour (D. Corda)
      • BC Fed dues
      • BC Fed representative
      • BC Fed/Yukon Fed – Labour conference funding
    5. Portfolios and website update (D. Corda) Added Lauren Kunimoto as Secretary and Angela Cowie as Vice Chair and Branch Liason.
    6. By-law 6.7 Member-at-Large vacancy. Two years remaining. Suggested candidates to fill position are Soodittee Auchoybur or Carl Cahoon. Then have a general call out if suggested candidates do not fill position.
    7. YPN (D. Corda) Davy Chiu reached out to Quebec and Atlantic regions. Allow funding for each region who have YPN networks.
    8. Vancouver Branch storage locker (D. Corda) Storage locker costs $1,200 per year. To approve to have the Region share the storage locker usage and costs with the Vancouver Branch. Moved, seconded and carried.
    9. Meeting Owl case (D. Corda) To approve up to maximum of $250 to purchase protective case for Meeting Owl. Moved, seconded and carried.
    10. Chromebook for Secretary. Dean Corda opened a ticket and arranged to have chromebook delivered to Secretary.
    11. Steward Renewals (D. Corda) To approve steward application notifications be forwarded to the Regional Executive. Moved, seconded and carried.
    12. Forgo gifts to Executive Committee. Jen Carr and Eva spoke but 3 others did not speak at Steward Council. Forgo gifts for those who did not speak and were observers.
    13. Draw tickets for Legacy Fund. One ticket for every $20 donation to win emergency kits.
  2. Next Meeting(s)
    1. Thursday, December 1, 2022, 9:00am – 5:00pm at the SFU Centre for Dialogue in Vancouver
    2. April 25-26, 2023 Labour School in Richmond
    3. June 7-8, 2023 Regional Executive Meeting at the Delta Hotels in Burnaby
    4. June 9-10, 2023 Regional Council at the Delta Hotels in Burnaby
  3. Adjournment at 11:27am October 21, 2022– MOTION: To adjourn. Moved, seconded and carried.

 

Published on 2 December 2022