Terms of Reference

Transport Canada Consultation Team


These terms of reference define the composition and structure of the Transport Canada Consultation Team (“the Team”). They are intended to clarify the internal functioning of the Team within the framework of the Institute’s Policy on Union-Management Relations.


UMCC: Union Management Consultation Committee

ERO: Employment Relations Officer

PIPSC: Professional Institute of the Public Service of Canada (“The Institute”)

President, Vice-President and Team are defined within these Terms of Reference


1. Composition and Structure

1.1 The Team is composed of all Institute stewards in Transport Canada.

1.2 An effort will be made to ensure appropriate representation by regions and by groups.

2. Positions

2.1 President

The President is to be elected by and from the Consultation team members. The term is for two years.

The President is responsible to call and chair the Consultation Team meetings; to submit the budget; to represent the Team at the Advisory Council and on the Working Group on Consultation;

The President represents the Institute at the National UMCC meetings.

2.2 Vice-President

The Vice-President is to be elected by and from the Consultation team members. The term is for two years. The election is held on alternating year with the President election.

The Vice-President assists the President and act as President in the absence of the President.

3 Consultation

The Team participates in Union Management Consultation meetings and addresses concerns at four (4) levels:

National UMCC

Regional UMCC in each of the five (5) Transport Canada Regions

Local UMCC in some locations

Sectorial UMCC as required.

4. Budget

4.1 The Team is responsible for preparing a budget and the President submits the budget to the Institute for approval. Unexpected activities require the President to submit a plan for approval by the Executive Committee and the budget be amended.

4.2 The President is responsible for managing the budget as approved.

4.3 In accordance with the Institute’s Policy on Union-Management Relations, the Team will annually meet in person.

5. Team Communications

In accordance with the Institute’s Policy on Union-Management Relations,

5.1 Communications among Team members is necessary for the purposes of preparation for consultation, post-consultation debriefing, dissemination of information, and other team business.

5.2 It is expected that the bulk of communications between Team members will not be in person. Modern technologies (including but not limited to teleconferences, videoconferences, newsletters, web-based information, electronic discussion groups, and email) will be the primary form of Team communications.

5.3 The Team will communicate with PIPSC members on consultation activities at least quarterly. This is normally done on the TC Consultation web page.

5.4 When required by the Institute, the Team will provide a briefing note to the Institute’s Executive Committee.

6. Advisory Council and Working Group on Consultation

The President is the Team representative on the Institute’s Working Group on Consultation and Advisory Council.

7. Institute’s staff

7.1 The NCR ERO assigned to Transport Canada provides assistance and guidance to the National Consultation Team. The NCR ERO is an ex-officio member of The Team.

7.2 The NCR and regional PIPSC Staff assist the Team with Meetings and travels in accordance with the approved budget.

Approved by the Working Group on Consultation Committee on May 3, 2013.