As part of the conversion from the Computer Systems (CS) Group to the Information Technology (IT) Group, your work description may be reviewed and updated by your employer.

Here are 3 things you should do.

1. Ask for your work description

You have a right to a complete and current statement of your duties. If you have not seen a work description for your position, we recommend you request your work description from your manager.

Include a deadline in your email request. We suggest a date that is 7 to 10 working days after the date you submit your request.

Here’s a template request you can use.

2. Ensure your work description is current and complete

Accurate work descriptions lead to accurate classification and compensation.

If you are on a generic work description (GWD) or standardized job description (SJD), it should cover at least 70% to 80% of your regular duties. If you believe that more than 20% to 30% of your duties are not covered by your generic or standardized description, see step 3 below.

Please note that job descriptions are different from work descriptions. A job description is a summary of the work and not an exhaustive list of duties. Job descriptions are usually 3 to 4 pages long.

3. Request a review of your work description

If your work description doesn’t cover at least 70% to 80% of your duties, ask your manager for a review of your work description.

One option is an onsite review, also known as a desk audit, which confirms whether or not the duties listed match those you perform. An onsite review can be completed electronically if you are working remotely.

Next steps

A webinar outlining work descriptions and the IT conversion is now available.

If you have any questions or concerns, please contact a steward in your workplace.

Template request

Hi [insert manager’s name],

I’m writing to formally request a copy of my work description.

I’m asking because [insert reason, for example: I believe it might not be up to date and comprise at least 70% of my duties OR I have never seen one and understand my work description will be evaluated to determine my group and level under the new IT classification].

I understand, as per article 20.02 of the CS collective agreement:

20.02 Upon written request, an employee shall be entitled to a complete and current statement of duties and responsibilities of his position including the position’s classification level and point rating allotted by factor and an organization chart depicting the position’s place in the organization.

[Optional] I believe my work description may not comprise at least 70% of my duties as evidenced by [provide reasons, for example: I supervise three people and last I had seen there was nothing about supervision in my work description].

I am looking to receive my work description by [insert date that is 7 to 10 working days after the date you submit your request].

Thank you,

[Your name]