Notice of 2019 Annual General Meeting (AGM)

Québec City AFS Sub-Group


Québec City AFS Sub-Group 2019 AGM

All members are invited to attend the Sub-Group’s AGM

on Wednesday November 13, 2019, at 5:30 p.m.

at Chez Gréco Restaurant

 2960 Laurier Boulevard, Ste-Foy, QC

Guest: Steve Parent, AFS Group Regional Representative 

              Topic: Hot topics

Discussions are planned on several topics of interest to you. Moreover, this is an excellent opportunity to discuss your concerns.

If you want to get involved in your union and help improve the quality of your work life, you will also have the opportunity to apply for a position on the Executive. Please see the “Call for nominations” document.


  • As seating is limited to 60 people and a meal is offered, please R.S.V.P. for us to book a place for you. The only way to book your place is by emailing Justine Lachance at by November 8. Please make sure you receive an email confirming your registration. However, all members in good standing may attend the first part of the AGM without a reservation.

Please find the following documents attached:

- Agenda;

- Draft minutes of the last AGM;

- Call for nominations on the Executive.

  * These documents will only be available electronically.

Please read them prior to the meeting.

Jean Couillard, CPA, CGA

President, Québec City AFS Sub-Group




5:30 p.m. Call to order and amendments to the Agenda

6:00 p.m. Time to order dinner   

6:30 p.m. AGM


Call to order and Quorum by the Chair


Review of the Notice of AGM and agenda


Approval of the agenda


Roll call


Review and approval of the Minutes of the Nov 14, 2018, meeting



Business arising from the minutes

President’s report


Treasurer’s report
Review and approval of Financial Statements


Election (over to the Election Committee President)
       -  Vice-President #1 (2-year term)

       -  Vice-President #2 (2-year term)

       -  Treasurer  (1-year term)

       -  Secretary (1-year term)
- Three (3) Members-at-Large (2-year term)


Election of an Auditor and an Alternate





Guest Speaker: Steve Parent, AFS Group Regional Representative Topic: Hot topics






Call for nominations

Please be advised that, in accordance with the Québec City AFS Sub-Group By-Laws, the following executive positions for the Québec City AFS Sub-Group will be filled by election at the Sub-Group’s 2019 AGM on Wednesday, November 13, 2019: Vice-President 1, Vice-President 2, Treasurer (1 year), Secretary (1 year) and three (3) Members-at-Large.

In order to expedite proceedings during the AGM, nominations must be submitted in writing (by email) by 5 p.m. on November 8, 2019.  Nominations must be made by a member in good standing and seconded by another member in good standing. Nominations in writing must be sent to the Chair of the Québec City AFS Sub-Group’s Election Committee, Jean-Patrick Trottier. Members whose nominations have been submitted in writing and who cannot make it to the Sub-Group’s AGM must advise in writing the Election Committee of their interest in the position for which they were nominated.

Note: For this call for nominations, the masculine form refers to both the masculine and feminine genders and is used without discrimination for readability purpose only.

Jean Couillard, CPA, CGA

President, Québec City AFS Sub-Group

October 2019