Presented to the PIPSC 104th Annual General Meeting
F-1 Audited Financial Statements
Be it resolved that the 2023 AGM receive the audited financial statements for the fiscal year ending June 30, 2023.
F-2 Appointment of Auditors
Be it resolved that BDO LLP be appointed as auditors of PIPSC and its related entities, for the 2024-2025 fiscal year.
Be it resolved that the 2023 AGM approve the budget for the period of July 1, 2024 to June 30, 2025.
B-1 - National Elections Committee (E)
Whereas there is a Committee of the Board of Directors generally known as the Elections Committee; and
Whereas there are Constituent Body (CB) committees also known as the Elections Committee; and
Whereas both committees could potentially be involved in CB election processes; and
Whereas the Institute Bylaws do not clearly identify which Elections Committee is being referenced in PIPSC Bylaw 17.3.
Be it resolved that references to the Elections Committee in PIPSC Bylaw 17.3 be amended to refer to the “National Elections Committee” as appropriate.
17.3 National Elections Committee
17.3.1 Composition - There shall be a Committee of the Board to be known as the National Elections Committee consisting of five (5) to seven (7) members. Officers and Directors of the Institute shall not be members of the National Elections Committee. The Board shall appoint members for a two (2) year term beginning in January of 2021 and subsequent terms shall be three (3) years beginning in January of 2023.
AGM 2020 (e)
18.104.22.168 Members Ineligibility as Candidates in Institute Elections Upon accepting an appointment to the National Elections Committee, a member shall irrevocably forfeit their right to be a candidate for the election that the Committee is charged with conducting, or to hold office as an Officer or Director of the Institute after that election has been completed.
AGM 2006 (e)
17.3.2 Conduct of Elections The National Elections Committee shall be responsible for the conduct of Institute elections for Officers and Directors, other than the AC Director, according to the By- Laws and Policies of the Institute and shall adopt such administrative procedures as may be necessary to conduct that election. The National Elections Committee shall also:
1. scrutinize all candidate biographical sketches for accuracy insofar as is practical, and
2. investigate and rule on the propriety of any election activity undertaken by a candidate or those acting on behalf of the candidate. Notwithstanding By-Law 24, upon finding such activity to be improper or inappropriate, the Committee shall take such corrective action as it deems necessary. Corrective action taken by the National Elections Committee may include, but is not limited to:
i) declaring the election, or any candidacy in such election to be null and void.
ii) removal of the right to vote in that election.
AGM 2007 (e)
22.214.171.124 The National Elections Committee may also act as an elections committee for other elections as requested by:
a. the constituent body elections committee, or
b. the constituent body executive. or
c. the Board of Directors
17.3.3 Alleged Violations All alleged violations to these By-Laws or Policies must be reported to the National Elections Committee within thirty (30) days of the election. The National Elections Committee shall advise the affected persons of any such action.
B-2 – Mandate of Executive Compensation Committee (E)
Whereas the Chief Operating Officer position has been removed from the PIPSC organization chart
Let it be resolved that bylaw 17.5.2 be amended to reflect the changes, as follows:
17.5.2 Mandate The Executive Compensation Committee shall
R review and make recommendations to the Board with respect to all matters of compensation and terms and conditions of employment for the President, the Vice-Presidents, and excluded staff the Chief Operating Officer and Executive Secretary.
Review and make recommendations to the Board with respect to the compensation for all excluded Staff to be implemented by the Chief Operating Officer and Executive Secretary.
P-1 - Relocation of Full Time Vice Presidents (E)
Whereas current Full-Time Vice Presidents are required to relocate to the National Capital Region upon election and;
Whereas the requirement to relocate to the National Capital Region may be a barrier to members to not become a candidate for a Full-Time Vice President position and;
Whereas the Institute’s position on “presence with purpose” with the Employer should also include Institute staff and elected officials and;
Whereas relocation to the National Capital Region can be a large financial burden to the Institute
Be it resolved that Institute policies reflect that a newly elected Full-Time Vice-President has the option to relocate to the National Capital Region, the decision to relocate must be made within six (6) months of being elected to office and that the decision to relocate can only be made once during the elected term of office.