Notice Of the 2022 Annual General Meeting (AGM)
Québec City AFS Sub-Group
_____________________________________________________________________
Québec City AFS Sub-Group 2022 Annual General Meeting (AGM)
You are cordially invited to attend your Sub-Group’s AGM
on Wednesday November 30, 2022.
The meeting will be held at the restaurant Rascal, at 5050 Wilfrid-Hamel Boulevard, Quebec City
Discussions are planned on several topics of interest to you. The AGM is also a great opportunity to voice your concerns.
If you want to become active in your union and contribute to improving your quality of life at work, this evening will also be an opportunity to submit your application to join the Executive. See the “Call for nominations’’ document.
Please also find attached:
-the agenda;
-the draft minutes of the last AGM;
-the Call for nominations for positions on the Executive;
* These documents will only be available in electronic format.
Please review the documents before the AGM.
Pascal Thibodeau, CPA, CGA
President, Québec City AFS Sub-Group
Agenda
5:30 pm — Call to order and amendment of the agenda
|
1. |
Call to Order and Quorum by the Chair. |
|
2. |
Review of the Notice of AGM and Agenda |
|
3. |
Agenda approval |
|
4. |
Roll Call of Sub-Group Executive Members |
|
5. |
2019 AGMMinutes Review and Approval |
|
6. 7. |
Business arising from the minutes President’s Report |
|
8. |
Treasurer’s Report |
|
9. |
Election (Chair of the Election Committee speaking) - 1st Vice President (1 year) - Three (3) Director positions (2 years) |
|
10. |
Election of an Auditor and a Substitute |
|
11. |
Presentation: Various news items. |
|
12. |
Miscellaneous |
|
13. |
Adjournment |
November 2, 2021 Meeting Minutes
|
1. |
Call to Order and Quorum by the Chair. Jean Couillard, regional representative of the AFS group and member of the AFS subgroup in Quebec City, acted as chairperson of the meeting. At 5:39 p.m., Jean Couillard established quorum and opened the meeting by welcoming everyone. At the beginning of the meeting, 15 members were present. Jean then introduced our guest: Denis Caissy, President of the Quebec City Chapter. Jean finally introduces Eric Beauséjour who will chair the elections. |
|
2. |
Review of the Notice of AGM and Agenda There being no one asking for the notice of meeting to be read, Danick Pelletier moved and Samuel Fortin seconded that we skip the review of the notice of AGM. Jean Couillard read out the agenda. |
|
3. |
Approval of the agenda Pascal Thibodeau moved the approval of the agenda, seconded by Samuel Fortin. |
|
4. |
Roll Call of Sub-Group Executive Members Pascal Thibodeau called the roll of the executive members and indicated their respective roles: Pascal Thibodeau, President Nancy Cinq-Mars, Vice President Ian Charpentier, Director Steven Nair, Treasurer Samuel Fortin, Director Gabriel Boucher, Director
|
|
5. |
Review and approval of the minutes of the November 13, 2019, Annual General Meeting Since the members had received the minutes and no one requested that they be read, Pascal Thibodeau moved and Samuel Fortin seconded that they not be read. Ian Charpentier moved to approve the minutes of November 13, 2019, seconded by Samuel Fortin. No action items resulted from the November 13, 2019, minutes. |
|
6. |
President’s Report Pascal Thibodeau, President, submitted his report.The following topics were discussed: Telework Eventual return to the office Office redesign Bilingualism Workplace diagnosis Future policy on vaccination |
|
7. |
Treasurer’s Report Steven Nair read the financial statements, audited by Jamil Jalbert. The financial statements were proposed for adoption by Samuel Fortin, seconded by Danick Pelletier. |
|
8. |
Election (Chair of the Election Committee speaking) Jean Couillard took the floor to invite members to get involved in the Executive. Éric Beauséjour, election chair, took the floor. President (1 year): Pascal Thibodeau (proposed by Samuel Fortin and seconded by Jérome Simard) was acclaimed. 1st Vice-President (2 years): Steven Nair (proposed by René Bouchard and seconded by Jérome Simard) was acclaimed. 2nd Vice-President (2 years): Nancy Cinq-Mars (proposed by Steven Nair and seconded by Bernard Gilbert) was acclaimed. Treasurer (1 year): Samuel Fortin (proposed by Jean Couillard and seconded by Olivier Finette) was acclaimed. Secretary (1 year): Gabriel Boucher (proposed by Jérome Simard and seconded by Pascal Thibodeau) was acclaimed. Director (2 years): Danick Pelletier (proposed by Pascal Thibodeau and seconded by Bernard Gilbert) was acclaimed. Other nominations declined by the applicant: Sarah-Maude Gagnon (proposed by Jean Couillard) and René Bouchard (proposed by Ian Charpentier). Denis Caissy reminded us that members can join the executive during the year and that training is offered to new delegates. Jean Couillard thanked Éric Beauséjour for his role as president of elections. |
|
9. |
Election of an auditor and a substitute Jamil Jalbert as auditor is proposed by Danick Pelletier, seconded by Pascal Thibodeau. Jamil accepted. Sébastien Coulombe as substitute was proposed by Jean Couillard, seconded by Danick Pelletier. Sébastien accepted. |
|
10. |
Presentation by Denis Caissy, President of the Quebec City Chapter Shared information on the role of the steward and the issues at stake at the succession level, the role of the Branch and the AFS group. Members provided comments. Denis concluded with the numerous training sessions to come for the stewards in the next year. |
|
11. |
Presentation by Jean Couillard, AFS regional representative Jean presented his union experience and informed the assembly on the following topics: Flexible schedule Telework hours Staffing Second language training Leave and pension plans Single tax return Phoenix compensations New sick leave scheme Bargaining PIPSC Elections Pay equity at CRA Policy on mandatory vaccination to come |
|
12. |
Miscellaneous N/A |
|
13. |
Adjournment Pascal Thibodeau moved to adjourn the meeting, seconded by Samuel Moisan at 7:18 p.m. |
Québec City AFS Sub-Group
Call for nominations
As per the Quebec City AFS Sub-Group By-Laws, please note that the Executive positions of President (1 year), 1st Vice President, 2nd Vice President, Treasurer (1 year), Secretary (1 year) as well as three (3) Directors, will be filled by election at the 2022 Annual General Meeting to be held on Wednesday, November 21, 2022.
To speed up the evening’s proceedings, we are asking you to submit your nominations in writing (by email) by 5:00 p.m. on October 30, 2022. Nominations have to be submitted by a member in good standing and seconded by another member in good standing. Please send all written nominations to the Québec City AFS Election Committee President, Mr. Éric Beauséjour. Members whose candidacy is submitted in writing and who cannot be present at the Québec City AFS 2022 AGM must let the Election Committee know in writing of their willingness to hold the position they are nominated for.
Note: In this call for nominations, the masculine is used without discrimination and for the sole purpose of making the text easier to read.
Pascal Thibodeau, CPA, CGA
President, Québec City AFS Sub-Group
October 2022