MINUTES
Executive Meeting - November 23rd, 2018
Presence / Absence
|
Daniel Ingram (PRA/NWT – PRA/TNO) |
P |
Steven J. Colwell (BC/YUK – CB/YUK) |
A |
|
Elizabeth Ptasznik (PRA/NWT – PRA/TNO) |
P |
Sushil S. Dixit (NCR – RCN) |
P |
|
Enzo Barresi (ONT) |
P |
Waheed Khan (NCR – RCN) |
P |
|
Judith Leblanc (QUE) |
A |
Thomas Landry (ATL) |
P |
|
Marcel C. Beaudoin (NCR – RCN) |
P |
Suzelle Brosseau (PIPSC – IPFPC) |
P |
|
Michael A. Forbes (ONT) |
P |
Donald Lefebvre (NCR – RCN) |
P |
|
Bryan Van Wilgenburg (PRA/NWT – PRA/TNO) |
P |
David Griffin (PIPSC - IPFPC) |
A |
|
Norma Domey (NCR – RCN) |
P |
|
|
OPENING OF THE MEETING
Elizabeth Ptasznik opened the meeting and congratulated Norma and Waheed on their election to BoD.
Agenda approved
ACTION ITEMS
ACTION - ALL involved in Tarek’s complaint to contact Marti Ranger (cc Isabelle Roy) and let them know you haven’t gotten.
STANDING ITEMS
Advisory Council
Elizabeth summarized recent activities at AC as well as the improvements to the Health Plan dental coverage, including Dental Implants (which have been added to the plan)
Building Trust update - almost 50% of Building has been leased.
Summarized updates to the BoD.
Central Table update
Elizabeth summarized Central Bargaining Table situation, tax fairness, the items to be discussed at the central table as well as the efforts of the BoD with respect to Workplace 2.0. Noted that article 1 of the collective agreement places responsibility upon both employer and employee. Noted this article used to be used a lot in grievances, but usage has diminished significantly.
Summarized changes to travel planning and reimbursement, PSHCP (non-oral contraceptives to be covered)
Launch for 100th PIPSC Anniversary start at 2019 AGM and will go for an entire year.
Summary of PIPSC Policy/Bylaws review. Has been streamlined. Still waiting on the implementation process. Appears there will be a lot less as there were Bylaws and Policies that covered the same things.
SPRING 2019 SP ELECTIONS
Thomas will replace Norma on Elections Committee
Norma - SP Bylaws silent on effect of Bryan moving to NCR after being elected as National Pool. Sent request to BLPC.
Elizabeth - 2 Bylaws that cover elections.
- 2 categories of membership currently on Executive
- National
- Regional
- Also new provision which allows for Exec to appoint people.
Discussed method that would be used to choose the new members to replace Waheed and Norma.
Motion (Waheed, Norma) - Appoint Bryan to one of the vacant NCR positions due to the election of two SP Exec Committee members to the BoD. Vacant National Pool position to be offered to Denise. Next highest ranking and eligible member from spring 2018 elections will be offered remaining NCR National Pool position.
Carried
Diane Lanthier would like all of the paperwork for the elections in place ASAP (preferably now) so that everything in January is ready to go.
Committee will work on ensuring word count is done properly. Possibly include an extra step to allow for the committee to check the word count before posting.
ACTION - ELIZABETH to contact successful candidates and send them Workplan as well and let them know their responsibilities.
Dates for 1st meeting after election discussed
7 of June as meeting date
PORTFOLIO ELECTIONS
The discussion was held about how to elect committee members to portfolios.
Motion Bryan, Marcel - Have a sign-up list on the day of the first Executive Meeting after elections to allow people to indicate interest in portfolios on the Executive Committee
Carried
BARGAINING TEAM
The Bargaining Team was under the impression that after his election to the PIPSC Board of Directors, Waheed will not be able to continue on the Bargaining Team. Waheed clarified that a Board member cannot serve on the Group and Sub-Group Executive but he can continue to serve as an SP member on the Bargaining Team.
Question which was brought forward due to election of Waheed to BoD: Can Waheed continue as BT member as a member of the BoD.
ACTION - Bryan - Present at next Exec meeting specific Bylaws/policies covering Waheed on the BT.
ACTION - BARGAINING TEAM - Present a statement from the entire BT on their support of the position of the BT with respect to Waheed on the BT.
ACTION - SUSHIL will send examples of unprofessional emails his members claim to have gotten from the Bargaining Team to the Exec.
2019 SP AGM PLANNING
Last Minute planning places a great deal of stress Diane. Need to get all the info out ASAP to Diane.
ACTION - Elizabeth - Will put forward financial proposal, along with reason for holding it in Montreal directly to Debi.
Need to reach out to various SP members in the Quebec region (Montreal subgroup, St Hyacinthe, SP members at Space Agency, Quebec Region/Branch, Quebec Youth Association) to get them involved.
Invite SP members. SP Group will pay for SP members from Montreal region to attend as observers. Invite Montreal subgroup members to attend the meeting.
Work on these extra costs and planning once the meeting has been approved.
PRESIDENT’S BUDGET
Discussion held previously for a budget specifically for the President. Done currently by other presidents. At previous meeting, only just had quorum, did not feel comfortable putting it to a vote.
Donald - Presented updated budget with that included.
Motion (Marcel, Enzo)- Provide to the president a monthly budget of $300 to be used at their discretion within the approved policies without requirement to come to Executive Committee for approval, but to be brought to the Treasurer with receipts as soon as possible.
Carried
MOBILIZATION
Elizabeth summarized what regional reps from other groups do. Regional reps act as points of contact between the members and the group. Helps to mobilize them. Show up, put a table, and ask SP members to show up and interact with the regional rep.
Proposing a structure where Bryan (as chair of BT) asks for a mobilization event to take place. The Champions (in the regions) are contacted (with the regional reps cc’ed) where the regional rep is available to support the regions in asking for money. Always ensuring you are in accordance with policy.
Motion (Bryan, Michael) - Allow the SP Group Executive Committee Regional Representatives to authorize the expenditure of an amount that is in accordance with policy for mobilization events, to be submitted with copies of receipts afterwards to the treasurer for reimbursement along with a report to the Executive Committee.
Carried
DISCIPLINARY PROCESS
Tabled
MOBILIZATION
Subgroup Presidents Meeting
Suzelle summarized the Mobilization and Engagement Exercise that will be discussed at the Subgroup President’s meeting.
PRocess for requesting Visibility Items was summarized.
Elizabeth summarized “Do Better” with examples.
SUCCESSION PLANNING
Need to have succession planning for next generation of Executive Committee members, subgroup executive members, stewards, etc was discussed
ACTION - MARCEL Put on Jan agenda the election of portfolios. What to do if you are not at the meeting.
FINANCES
Donald summarized the financial situation and noted we should be getting our full allocation.
ACTION - DAVID to bring update about 6th meeting, and whether the meeting in Vancouver will be covered.
BRINGING YOUNGER MEMBERS TO AGMS
Need for the executive to bring a more diverse group to SP events like AGMs was discussed.
ACTION - Chief Steward - Send out email to all stewards to encourage them to apply to the SP AGM
ACTION - Sub Group Coordinator - Send out email to all subgroup presidents in January to encourage them to encourage their members to apply to the SP AGM
ACTION - MARCEL - Put 45 minute discussion on selection of observers to the SP AGM in January
HOW TO IMPROVE MEETING LENGTH
Problems with standing items greatly impacting smooth functioning of meeting were discussed.
ACTION - MARCEL - Put 30 minutes on Agenda for discussion of standing items
ACTION - ALL - Prepare for discussion of how to improve standing items and make it more efficient.
WORKPLAN
Donald talked about presenting in January the Action items and deliverables from the workplan and over the years.
ACTION - ALL - Provide to Donald your comments on the workplan
PROXY VOTING
Table to January
ACTION - MARCEL - Put 30 minutes in January
BARGAINING COMMITTEE - TERMS OF REFERENCE AND MANDATE
Bryan presented feedback on the Terms of Reference and Mandate for the Bargaining Team coordinator and Bargaining Team.
ACTION - BRYAN - Bryan will forward section(s) on Bargaining to Marcie and Ann
ZONAL SUBGROUP PRESIDENTS MEETINGS DATES
Zonal subgroup presidents meetings were discussed.
Previous zonal meetings
Ontario/NCR - October 14 2016
Quebec/Atlantic - September 23rd 2016
BC-Yukon/Prairies - August 19 2016
ACTION - Enzo - Will reach out to the regional reps to choose locations
ACTION - ALL - Come to January meeting with ideas on dates and locations
Round Table
Meeting adjourned at 4:30 pm