Minutes for the AFS-HQ Sub-Group Executive Meeting

Item

Topic and Discussion

Action

1. Call to order

The meeting was called to order at 5:30 PM.

Attending in Person:  Brian Busby, Daryl Boychuk, Art Iwinski, Louise Lepore, Michelle Tran

Regrets: James Armstrong, Michael Patterson, Audrey Wojcik

Brian Busby

2. Agenda

The agenda items for the meeting included the following:

1. Approval of the Agenda and the Minutes of the Last Meeting (February 25, 2025)
2. Opening Remarks and President’s Report
3. Filling the Vacant VP Position  
4. Financial Update
5. Meeting Schedule and 2025 AGM
6. Round Table

Daryl Boychuk

3. Approval of Agenda and Minutes from Last Meeting

Motions by Art Iwinski, seconded by Brian Busby to approve the agenda and the minutes of the last meeting.

Motion carried

Art Iwinski

4. Opening remarks

Welcome by Brian Busby – general comments provided

Brian Busby

5. President’s Report

Brian Busby discussed current union-related issues and potential workforce measures that may be implemented by CRA management. In addition, Brian provided a synopsis of the presentations at the 2025 PIPSC AGM; also discussed the filling of vacant Executive positions and reaching out to colleagues to encourage participation as stewards.

Brian Busby

6. Vacant VP Position

Louise Lepore nominated Michael Patterson for the VP position, seconded by Art Iwinski. Motion carried. Discussed potential options to fill vacant Executive positions. Daryl Boychuk agreed to reach out to a prospective member who has expressed an interest in serving on the Executive.

7. Financial Update

James Armstrong (Treasurer) was unable to attend the meeting but advised the President by email that no expenditures have been made since the last meeting - confirmed that we have adequate funds for the AGM in October.

8. Meeting Schedule and 2025 AGM

The Executive members agreed that the next Executive meeting will be held on August 11, 2025, at PIPSC headquarters (if possible). AFS HQ Secretary to make the arrangements.

Daryl Boychuk, Louise Lepore, Audrey Wojcik, Michelle Tan, and Andra Weis will work together in planning the AGM (expected to be held on October 21 or 23, 2025).

The preferred location is the Legion on Kent Street. The caterer at the Legion also works for the Ottawa Mission - the Executive agreed that this would be an opportunity to support both the Legion and the Mission.

Louise Lepore will reach out to the Legion and report back to the Executive. Following a request by Louise Lepore, the Committee agreed to explore the possibility of hybrid participation and discuss it at the next meeting.

9. Round Table

Michelle Tran advised the Executive that there will be a Steward Appreciation Night on Thursday, October 16, 2025, at Absolute Comedy. All stewards are welcome.

Michelle Tran

10. Adjournment

Daryl Boychuk made a motion (seconded by Brian Busby) to adjourn the meeting. Motion carried.

The meeting adjourned at 6:20 pm.

Daryl Boychuk