AYPC Meeting Minutes - Friday July 12 & 13, 2024

AYPC Meeting Minutes - Friday July 12 & 13, 2024

Friday, July 12th, & 13th, 2024 1pm- 5pm & 9am – 12pm noon
The Rodd Moncton, Moncton, NB

Welcome and Land Acknowledgement

1. Christine did welcome and land acknowledgement.
2. Christine read the equity statement

Approval of Agenda

Kathy approved agenda, and Kelly seconded.

Approval of Minutes of May 24, 2024

Carl approved, and Kathy seconded.

Review of Action Items

Debrief of Member Event

• Erika to post questions on the share drive. -Completed
• ACTION: Brooke to send questions to members.- Bring Forward
• ACTION: Brooke to create/bring cheatsheet/info regarding sub-groups and branches to youth events. - Bring forward

Stand alone meeting

Member engagement event final details

• Christine to order tote bags. - Completed.

Swag Ideas

Items that can be given out at local AYPC members locations.

• Christine to look at pricing for above items. - Completed.

YPN Committee of the Board Update

• The July 27th, 2024 meeting was postponed. Working with Dave Sutherland to get meeting rescheduled.
• The committees is currently working on terms of reference, and once completed will working on finance/budgeting.
• Once some movement on the terms of reference, Christine will send to the AYPC for input.
• The next meeting will be in conjunction with advisory council.

Steward Council

1. Meeting
   • Meeting will be at the Lord Nelson in Halifax, On October 25th and 26th.
   • The AYPC meeting will be 9am on October 25th, 2024. Council will start at 1pm that day, and run 9am to 5pm on the 26th.

2. Member engagement event

   • Idea is Durty Nellys, 5 to 7pm on Thursday, October 24th, 2024.
   • Will order apps for the group and 2 drink tickets per member.
   • Will open event to other youth members attending steward council who will be arriving on Thursday,
   • ACTION: Erika to book Durty Nelly’s for October 24th.
   • ACTION: Christine to inquire with the executive members if they would like to join in event before the director’s dinner.
   • ACTION: Christine to look at pricing for shirts with the AYPC logo to wear at events.

Other Engagement Ideas

1. Virtual Events
   • PIPSC 101 or understanding your collective agreement.
   • Consider giving gift cards or door prizes for those who attend.
   • Consider doing in Fall/November.
   • Did previously do Thirsty Thursday and did not have great success but will try again.
      

2. Events in each province outside of the meetings

   • We can alternate between provinces outside of Steward Council and ARC.
   • Do events or prizes, or etc. with branch events.
   • Attach to a existing branch event or do independently.
      

3. Any other suggestions?

   • Feel it is important for members to understand the structure of the union (diagram in PIPSC 101)
   • When people show up to events ask what they may want info on.
   • Some relevant topics: Safety over return to office, accommodations (ERO would be needed), understanding your collective agreement.
   • Timeframe thinking of is between November 18th to 22nd, evening 7pm Atlantic time. Do in English and offer in French if there is demand.
   • Offer a chance for a door prize, or if not many attend everyone gets something
   • ACTION: Christine seek approval for independent event and door prizes
   • ** if wanting door prizes for branch events send Christine an independent email.

Newsletter Articles

1. Fall Newsletter topic and author
   • Topics: return to office, impacts on family and lifestyle.
   • April will write article.
   • Will become an ACTION item in October meeting as deadline is in November.

Swag Ideas

1. Items that can be given out at local AYPC members locations.
   • Potential items: stress balls (lighthouse shaped), little first aid kits, stocking hats, luggage tags, travel chord organizer, travel sewing kit, little tattoos, pop it keychains.
   • Order will be place with Textile in Truro, NS.
   • Will order additional T-shirts (ones getting for committee members) to give out as door prizes at events.
   • ACTION: Christine to get quote on these swag items and share with committee.

Succession Planning

1. creating documentation
   • Including terms of reference
   • How to select the chair & secretary
   • How to get notices approved.
   • Events need to be approved/what to do when hosting
   • How often to have meetings
   • How to get reimbursements
   • By-laws and policies to follow
   • Liaisoning with executive

Hot Topics

1. Virtual Meetings in between scheduled meetings
   • Host virtual meetings in between in-person to review action items.
   • Do 1 or 2 virtual meetings via Zoom ( after work hours as no salary reimbursement).
   • ACTION: Christine to inform the executive the committees decision to have the virtual meetings.
      

2. Family event this weekend

   • Weather did not look good for a zoo event.
   • Consider other options: trampoline park, bowling, movies, hop skip jump.
   • Decided on trampoline park and seeked approval from the director.

Round Table

1. Worked on pamphlet to disburse at events
   • Cover page have logo with title “info package”
   • 2nd page committee mandate
   • 3rd flow chart with PIPSC structure
   • 4th where to find collective agreements
   • 5th the atlantic regional executive
   • 6th how to find a steward, contacts and resources
   • Additional ideas to add:
     • Version with hyperlink and paper version
     • QR code for the paper copy (on back)
     • Have a copy in google docs for our review
     • Virtual copy will go on PIPSC website
     • Will have to be in both official languages and will need to be translated
     • There is a RAND cheat sheet available on the PIPSC website for an example

- No additional Round Table items

Christine thanked everyone for attending.

Christine motioned to adjourn the meeting at 12:00pm, Erika seconded.