September 22, 2022, Executive meeting (4th of the year)
In person meeting - Mont Bellevue room - Delta Sherbrooke
Start of the meeting: 9:00 am
In Attendance: Yvon Brodeur, Jean Couillard (via Zoom), Renaud Guiard, Nancy Lavoie, Steve Malenfant, Réjean Michaud, Pierre Potvin, Karine Régimbald, Patrick Sioui and Robert Tellier.
Regrets: Denis Caissy and Antoine Racine
- Opening Remarks:
Pierre welcomed everyone and chaired the meeting.
- Review and approval of the agenda:
Two items were added to the agenda.
Robert moved to adopt and Karine seconded.
All in favour. Agenda carried. Miscellaneous still open.
- Approval of the minutes of the May 26, 2022, meeting:
Steve moved to adopt and Robert seconded.
The minutes of the May 26, 2022, meeting were approved unanimously.
- Follow-up to the May 26, 2022, minutes:
The items for action are all included in today's agenda.
- May 27-28, 2022, Regional Council: Follow-up
We had a round table discussion with those who participated in the May RC. Overall, people liked the RC, but we acknowledged some improvements need to be made:
- have a survey completed immediately at the end of the RC to assess it;
- ask participants to better prepare and structure their reports and
to give them a professional look;
-the director does not have to answer every question they are asked; they can record the questions and come back to them later. The director may also delegate issues to the Executive members and thereby get them more involved.
-Without denying our attachment to the FTQ as a partner, better balance their participation at a major event.
- Committee updates:
In Denis' absence, Karine invited us to watch a video about experiences of participants in peer training. It will be presented to the Regional Council members on Saturday before the President's address. It should be noted that we can obtain funding from the FTQ when we cover OHS-related issues.
Nancy informed us that she has arranged a meeting tomorrow morning with her committee members. Among other things, they will discuss the Committee's orientation, future activities and budget.
c) Status of Women:
Karine mentioned that she is holding a meeting tomorrow morning with the members of her Committee. She recruited 6 people and they will also be talking about the Committee's orientation, future projects and electing a new president.
d) Human Rights and Diversity:
Steve told us that the Committee met this summer, around a BBQ, in Montreal. The Committee's next training session will be held on October 18 via Zoom.
e) Youth:
Pierre informed us that Wendy Blouin is still president and that Lisanne has resigned from the Committee. We should consider replacing her on the committee and suggest that Renaud be the new liaison person between the Executive and the Committee. Pierre also said that 4 young people from our organization will participate in the FTQ youth camp at the end of October, at the Duchesnay centre, in the outskirts of Quebec City. He will find out if we can get funding from Ottawa to pay for this activity; otherwise, the Region will cover the costs.
f) Training:
Karine mentioned that the next Labour School will feature a new training on Executive work, which was redesigned according to the Code Morin, as well as a training on domestic violence.
Training will be offered to new stewards in the first week of October; a senior steward and an ART will facilitate the training.
A train-the-trainer (peer) session will be offered in English from October 31 to November 4 for the first time!
Speaking of peer training, we would like to mention Yvon's great contribution, over the years, in the implementation of this concept at PIPSC: bravo Yvon!
- Finance:
Patrick provided us with the 2022 financial report, as of today's date, and its related schedules. We have received our annual allocation from PIPSC for 2022, and the Region's finances are sound.
The report was moved by Patrick and seconded by Steve. All in favour. Carried.
Réjean has had the signature card redone and will send it to finance, in Ottawa.
Nancy stated that she has not received any reports from our current representatives on the national committees.
A reminder that we have until October 5th to apply for one of the national committees for 2023. As such, Denis has already volunteered to serve on the Bylaws and Policy Committee.
Yvon will send us the information he has on OL.
A presentation on 3 axes will be made at PIPSC. He invited us to join a committee meeting on October 12.
Bill C-13 is now at 3rd reading.
10. Possible vacancies on the Regional Executive:
Should there be any further vacancies on the Regional Executive, our process will need to be more robust. For instance, make a call for applications and select candidates according to certain criteria.
11. OHS Joint Learning Program (JLP):
A new JLP program has been implemented for occupational health and safety. We can spread the word and promote it to managers and employees.
12. Executives’ roles and responsibilities:
Nancy decided to bring back hotel booking responsibilities.
When preparing the 2023-2024 calendar of events (next item on the agenda), we will make sure to nominate leaders for each of the upcoming events.
13. Preparation of the 2023-2024 calendar:
Dates: February 22-25, 2023;
Location: Delta-Trois-rivières
Responsibilities: Training Committee (Karine, Denis and Robert), hotel bookings (Nancy) and director (Pierre).
Event: Basic Steward Training;
Dates: April 19-23, 2023;
Location: Hotel to be determined;
Responsibilities: Training Committee (Karine, Denis and Robert), hotel bookings (Nancy) and director (Pierre).
Event: 2023 Regional Council;
Dates: May 25-27, 2023 (1st choice) or May 4-6, 2023 (2nd choice);
Location: Hotel to be determined;
Responsibilities: Organizing Committee (Réjean, Steve and Jean), hotel bookings (Nancy), director (Pierre) and Robert as advisor.
Event: 2023 Stewards Council;
Dates: September 21-23, 2023 (1st choice) or Sept. 7-9, 2023 (2nd choice);
Location: Hotel to be determined;
Responsibilities: Organizing Committee (Renaud, Denis and Robert), hotel bookings (Nancy) and director (Pierre).
Event: Executive meeting: before summer in 2023;
Dates: End of June, 2023 (1st choice) or beginning of July, 2023 (2nd choice);
Location: Hotel to be determined;
Responsibilities: Hotels (Nancy) and director (Pierre).
Event: Executive meeting during a Board of Directors meeting in Quebec City;
Dates: September 28, jointly with the Quebec City Branch;
Location: Hôtel - Musée Premières Nations;
Responsibilities: Organizing Committee (Patrick and Denis), hotel bookings (Nancy) and director (Pierre).
Event: Social steward or any other training;
Dates: November 15-18, 2023;
Location: Hotel to be determined;
Responsibilities: Training Committee (Karine, Denis and Robert), hotel bookings (Nancy) and director (Pierre).
Event: 2024 Labour School;
Dates: February 7-10, 2024;
Location: Hotel to be determined;
Responsibilities: Training Committee (Karine, Denis and Robert), hotel bookings (Nancy) and director (Pierre).
Event: 2024 Regional Council;
Dates: May 9-11, 2024;
Location: Hotel to be determined;
Responsibilities: Organizing Committee (Réjean, Steve and Jean), hotel bookings (Nancy), director (Pierre) and Patrick as substitute.
14. Varia:
a) Dinner with the Montreal Regional Office:
Thursday, December 8, 2022, after an executive meeting, and possibly a training session the next day.
b) 2022 Council of Delegates:
We reviewed the agenda for tomorrow and Saturday and made sure we have someone responsible for each item.
c) PIPSC AGM in Montreal:
A hospitality suite will be held and staffed by Patrick during the National AGM. Robert motioned to grant a maximum of $2,500 for the purchase of beverages and food. Seconded by Steve. All in favour. Carried.
15. Roundtable:
a) Steve: He suggested that we get a piece of clothing identified with the Region's name. A 3-season coat or a polo shirt would do. He will request bids from vendors. (follow-up: Steve)
16. Next meeting date:
A future executive meeting will be held on November 4, 2022, at PIPSC office in Montreal, to review the resolutions to be submitted at the national AGM.
17. Closing remarks and adjournment of the meeting:
Pierre thanked everyone for participating, and the meeting was adjourned.