Toronto Centre AFS Subgroup Meeting Minutes - June 28, 2023
In Attendance: In-person - Nesia, Rajan, Renee, Abhishek, Kidane and Harry
Virtual - Julia, Long and Arun
Regrets: Stephen, Amin
Meeting Called to Order:
With nine (9) Executives in attendance, we had quorum. The meeting was called at 5:10 p.m.
Rajan spoke before the meeting began to let everyone know that we are allowed a maximum for food. Anything more than the limit each person was not responsible for that.
Approval of Agenda
Agenda
- Approval of previous meeting Minutes.
- Motions
- Treasurer's Report
- Regional UMCC Updates
- AGM feedback
- Hoodie Distribution
- Better Together event for # 25 St Clair
- Steward Training
- Combined year-end event with the Branch.
- Committee Updates
Approval of the Agenda was proposed by Nesia and seconded by Renee.
Approval of previous meeting Minutes
April 11, 2023, and April 18, 2023 (AGM) meeting Minutes proposed by Julia and seconded by Renee.
We are missing the minutes of other meetings held during the prior year. There were meetings held on October 16, 2022, December 15, 2022, and January 30, 2023. The minutes were not provided by the previous secretary, Roland.
Motions
PSAC/UTE Strike Support # 1
A motion for the Toronto Centre AFS group to purchase food/coffee for our striking PSAC members.
Date – April 24, 2023
Made by – Renee Monize
Seconded by: Stephen Trinh
Motion carried by unanimous decision.
PSAC/UTE Strike Support # 2
A motion for the Toronto Centre AFS group to purchase food/coffee for our striking PSAC members.
This motion was made after Rajan requested funding from Better Together. The funding was approved. The PSAC strike ended on May 4, so we did not follow through with this Motion.
Date – May 3, 2023
Made by – Renee Monize
Seconded by - Stephen Trinh
Motion carried by unanimous decision.
OHS Committee
A motion to appoint the following members to the Health and Safety committee at Toronto Centre TSO:
Rajan Tharmarajah
Stephen Trinh
Renee Monize
Alternate - Nesia Cameron
- Julia Bullough
Date - May 10, 2023
Made by - Stephen Trinh
Seconded by - Harry Timla
Motion carried by unanimous decision.
Treasurer’s Report
The current Treasurer, Renee spoke on four items: Bank Balance, Annual Funding, Meal’s reimbursements and Better Together Funding.
- Bank Balance – The current bank balance was discussed. This balance includes interest income and Funding. No disbursements were paid in April or May. The meals for today’s meeting will be paid out in June and Renee will send in for the reimbursement of the meal.
- Annual Funding – Funding was received on May 11, 2023. We did not receive the full allowance because we did not spend enough money last year, so we had too much money in the bank at year-end. The cash on hand was discussed. The allowance is based on a cap limit.
- Meals Reimbursement – As Rajan stated before the meeting began there is a limit per person including tax and tips. We can eat a certain amount worth of food and drinks before tax and tips. PIPSC will not be reimbursing meals and beverages over this amount.
- Better Together Funding – The person who applies for funding is responsible for obtaining reimbursement and sending in the required documentation (receipts, photos, and lists) not the Treasurer. The Treasurer is not responsible for this. Stephen is responsible for claiming regarding the PSAC/UTE Strike Support through Better Together funding.
Regional UMCC updates
- Travelling claims for July 1 to October 1, 2023 – Requesting to use the employees’ home as the base not the office location. Rational is because Toronto Centre is closed due to the decommissioning of 1 Front St.
- Equipment storage – Requesting equipment storage for overnight. It is difficult to cart things back and forth between the home and the office. So far, 25 St. Clair would only allow day lockers. The Director says this can only be done on a case-by-case basis.
- Union information of new employees – Regional updates are not getting to new employees.
- Compress Schedule – The current schedule is cap at 8.5 hours per day. The current collective agreement allows members to work from 6am to 6pm. 12 hours maximum by law. Members should be allowed to choose their hours, and work within the hours of the collective agreement.
AGM Feedback
The group discussed the pros and cons about having the last AGM (April 18) virtually instead of in-person.
Pros
- Independent Election committee
- Votes took place at the AGM
- Attendance was good; approximately 100 members vs 57 members at the Branch AGM
Cons
- Everyone should follow through with their roles -previous Secretary should have taken minutes and previous President should have provided the President’s Report for the year
- Election committee should be appointed by the Executives.
Hoodie Distribution
- 190 hoodies were ordered.
- July 2022; Branch and Subgroup separated; 95 hoodies allotted to each.
- A discussion about Hoodies distributions was on the October 16, 2022, meeting Agenda. It was voted to divide the hoodies equally among the Executives.
- Unauthorized distribution of hoodies by Roland (former Executive), after being contacted by Rajan and Renee, who both informed him that the remaining hoodies would be collected. He distributed 65; provided a list of 64 names with 1 hoodie unaccounted.
- Rajan received the remaining 30 hoodies from Roland. The breakdown is as follows :16 extra-large, 1 large, 8 medium and 5 small.
There will be a follow-up discussion about how to distribute the remaining hoodies.
Combined Event (Subgroup & Branch)
A joint committee with the Branch and Sub-group should be setup to discuss planning an event in the fall of 2023. Motion proposed by Renee and seconded by Abhishek. Motion carried by unanimous decision.
Steward Training
- Email to be sent to Heather by Stewards to be.
- Rajan to contact Heather re: Steward Council.
Remaining business
- Agenda items not covered to be discussed at the next meeting. Better Together event for 25 St. Clair and committee updates are to be discussed at the next meeting.
Motion to adjourn.
Motion proposed by Abhishek and seconded by Kidane. Motion carried by unanimous decision.