Minutes for the AFS-HQ Sub-Group Annual Meeting: June 25, 2024

Item	Topic and Discussion	Action
Call to order	Brian Busby called the meeting to order at 5:40 PM. Attending in Person: Brian Busby, Abraham Garcia, Andra Weis, James Armstrong, Daryl Boychuk, Audrey Wojcik, Art Iwinski, Tabitha Fuller, Michael Patterson, Nitin Chowdary, Louise Lepore Regrets: Jyoti Tanotra	Brian Busby
Approval of Agenda Items	The following tentative agenda was included with the meeting invitation: Call to order and opening remarks – Brian Approval of the minutes of the last meeting – Daryl Update on planning for the AFS-HQ Sub-group 2024 AGM – Audrey/Andra Purchase and use of PIPSC promotional items – Audrey Steward recruitment Update on finances and proposed spending - James Return to work – what is PIPSC doing? Daryl Boychuk moved to approve the agenda (seconded by Audrey Wojcik). Motion carried.	Daryl Boychuk
Approval of Minutes from Prior Meeting	Art Iwinski moved to approve the minutes of the March 26, 2024, AFS-HQ Sub-Group Executive meeting (seconded by Brian Busby). Motion carried.	Art Iwinski
Welcome to New Executive members	Andra welcomed Michael Patterson to his first executive meeting and noted that the other new member of the Executive, Jyoti Tanotra, could not attend.	Andra
Promotional Items	Audrey advised that there were Canadian-made promotional items that we could purchase to distribute at the AGM on October 24, 2024. The Executive agreed to limit purchases of promotional items to $2,500 and to supplement them with any promotional items still in our inventory. Andra made a motion to increase the budget for promotional items by $2,500 + 13% for HST (seconded by James). Motion carried.	Audrey
Financial Report from the Treasurer	The Sub-Group Executive Treasurer, James Armstrong, summarized the financial position of the Sub-Group. James advised that there have been no deposits or disbursements in our bank account since our last meeting - some interest has accrued on the account. James also noted the need to add another signatory to the bank account – arrangements will be made to add another member of the Executive as a signatory.	James Armstrong
Physical Presence Requirement and other issues - Headquarters Regional AFS Representative	Abraham Garcia, the HQ AFS regional representative, attended the meeting and provided the group with an update on various matters including the measures being pursued by PIPSC on the CRA’s return to office (physical presence requirement) – these measures include the organization of rallies and efforts by PIPSC Executives to secure greater collaboration from CRA management in securing flexibility for employees facing difficulties meeting the 3-day/week physical presence requirement. Abe also noted that Union Management training sessions have been canceled for the time being because of the lack of cooperation from CRA management on return to work.	Abraham Garcia
Recruitment	Further to our discussions on recruitment, Michael raised the possibility of sending an email soliciting interest from Rand members.
Date of Next Meeting and Adjournment	A tentative date for the next Sub-Group Executive meeting to discuss preparations for the AGM was set for Thursday, September 5, 2024. Audrey made a motion (seconded by Brian) to adjourn the meeting. Motion carried. The meeting adjourned at 6:55 pm.