AFS-HQ Sub-Group Annual General Meeting Minutes: October 21, 2025

(For approval at the 2026 Annual General Meeting)

Location: The Legion, 330 Kent Street, Ottawa ON

Item	Topic and Discussion	Action
Call to order	Brian Busby called the meeting to order at 5:35 PM Approximately 30 members attended, including the following members of the AFS HQ Subgroup Executive: Brian Busby, Michelle Tran, Louise Lepore, Michael Patterson, Art Iwinski, Darren Odubella, Faustin Mariampillai, Daryl Boychuk and Audrey Wojcik	Brian Busby
Approval of Agenda Items	The following agenda was presented at the meeting: Roll Call of Existing Members of the Executive Introduction of Guests Moment of Silence for Members Who Passed Away Approval of the Agenda Adoption of the Minutes from the 2024 AGM Business Arising from the Minutes Report from the Sub-Group President Presentations Annual Financial Report and Approval of Budget Sub-Group Executive Elections and Report of the Election Committee New Business A motion was made and seconded to approve the agenda Motion carried
Roll Call/ Introduction of Guest Speakers/Minute of Silence	Executive members present at the meeting were acknowledged and the guest speakers - Doug Mason (AFS President) and Abraham Garcia (AFS HQ Subgroup Representative to PIPSC) were introduced Special mention was accorded to Andra Weis, a recently retired member, who devoted a significant amount of her time to PIPSC activities and represented numerous members as a steward The roll call and introductions were followed by a moment of silence for members who had passed away since the last AGM
Adoption of 2024 Minutes	A motion was made and seconded to adopt the minutes of the 2024 AGM. The secretary advised that the election results of the last AGM, as reported in the minutes, were modified following the AGM after PIPSC confirmed that one of the candidates was not a member of the Headquarters subgroup. The remaining eligible candidates were acclaimed
President’s Address	Brian Busby discussed the Executive's activities over the last year, current challenges facing our members and encouraged members to consider becoming union stewards	Brian Busby
Address by Abraham Garcia	Abraham Garcia, our regional representative, and part of the PIPSC Bargaining Team addressed the meeting and introduced Doug Mason	Abraham Garcia
Address by Doug Mason	Doug Mason, Chair of the PIPSC Bargaining Team and AFS Group President, discussed the political climate, potential cutbacks, telework and the upcoming renewal of our collective agreement	Doug Mason
Presentation of Financial Statements and Approval of 2026 Budget	Outgoing treasurer James Armstrong was not at the meeting. The financial results of the past year and the projected budget for 2026 were presented by Brian Busby Motions were made and seconded to approve financial results and the 2026 budget Motion carried	Brian Busby
Election for President	The floor was opened for nominations for the position of President. Only one nomination was moved. Michael Patterson was nominated from the floor and accepted the nomination. The position was filled by acclamation.
Election for Vice-President	The floor was opened for nominations for the position of Vice President. Art Iwinski was nominated from the floor and accepted the nomination. The position was filled by acclamation.
Election for Treasurer	The floor was opened for nominations for the position of Treasurer. Louise Lepore was nominated from the floor and accepted the nomination. The position was filled by acclamation.
Election of Directors	The following three individuals were nominated to fill three vacant director positions: Chris Li, Darren Odubella and Faustin Mariampillai All candidates were confirmed by acclamation
New Business	No new business was raised at the meeting
Adjournment	A motion was made and seconded to adjourn the meeting Motion carried The meeting adjourned at approximately 7:30 pm