AFS-SG HQ-Executive Meeting

(Special meeting)


Date: February 17, 2021.

Location: MS Teams Meeting.

Present: Susan Amog-Hassall, Brian Hassall, Andra Weis, Domingo Chavez, Nick Watson, April Chen, Abraham Garcia, Michael Patterson, Michael Kenny, Art Iwinski.



Regrets: Chris Patterson, Jyoti Tanotra







Call to order.


Susan announced quorum and called the meeting to order at 4:10 p.m.





Review Committee Report

Brian explained the main purpose of the meeting and turned to the Chair of the Review Committee for the Committee Report for AGM alternatives.


The chair of the Committee, Michael Patterson, explained the findings of the Committee. For a virtual AGM meeting that can hold the election of the Executives at the same time, the Committee determined that there is not a good, feasible and acceptable option.


For example, it is not possible to use simple Zoom or MS Teams to allow members to vote anonymously and track the result for the election. The Committee determined other software may not be able to handle such large number of participants.


The Committee also explored the options which other Constituent Bodies tried to explore in the same similar Covid-19 situation.


The Committee recommendation is to seek out some advice and guidance from PIPSC.


After a general discussion, the consensus arrived at was to pursue with the Committee recommendation of seeking PIPSC guidance.


Michael Patterson made a motion to seek PIPSC guidance and advice on how to schedule the AGM and the Elections in the current state of Covid-19 and ongoing Moratorium on In Person Meetings. Art Iwinski seconded the motion. There was no further discussion on the motion. All in favor, motion passed.





Michael Patterson


Financial Report


Nick Watson explained the current financial situation. Highlighting that there was not much expenditure this fiscal year due to the Covid-19.



Nick Watson


President Report and

Round table


All agreed to have next meeting being organised after the Review Committee receives the requested advice from PIPSC or sooner if necessary.


Susan advised that there will be a virtual presentation on Wills and Estate planning on February 25th starting at 5:00 pm.


Michael Patterson agreed to contact PIPSC with the AFS-SG HQ request.



Susan/ All




Susan moved and Andra seconded for the meeting to be adjourned. Meeting adjourned at 4:45 p.m.

Susan/ Andra.