The AFS Group Annual General Meeting will be held on Saturday, June 14, 2025, at the
Hilton Lac Leamy (virtual and in-person). The AFS Group By-Laws provide for ninety-
four (94) delegates including the twelve (12) members of the AFS Group Executive. The
remaining eighty-two (82) official delegates are allocated on the basis of population by
region and chosen by the Regional Representatives.
Anyone wishing to present a resolution at the AFS AGM is referred to AFS By-Law 8.1.6
which states:
“Each member of the Group may attend and speak at Annual General Meetings. Only
delegates shall be entitled to move or second motions or resolutions and to vote at
Annual General Meetings".
Please use the Drafting a Resolution guidelines below to submit your resolutions. They
must be submitted to Shawn Gillis (sgillis1077@gmail.com) c/o AFS By-laws committee no later than 4 PM
(Eastern time) on April 30, 2025. Resolutions that require a by-law change must be
received by the April 30th date and will not be accepted from the floor.
Please note that only delegates to the AGM may have their expenses approved in
accordance with PIPSC Policy.
If you have any questions, please contact a member of our AFS
Executive https://pipsc.ca/groups/afs/executive
In solidarity,
Doug Mason, AFS President
DRAFTING A RESOLUTION
A resolution is made up of:
TITLE - to identify the problem or issue or its proposed solution
AUTHOR – lists who is submitting the resolution (private member or constituent body)
PREAMBLE – is used when factual information is necessary to support the Resolved
section. Each Preamble clause should be written as a separate paragraph, beginning
with the word Whereas”. The Preamble never contains a period and each paragraph
should close with a semi-colon. The next to the last paragraph should close with a semi-
colon, after which a connecting phrase, such as Therefore or Therefore Be It or Now
Therefore, Be It is added.
RESOLVED – this section indicates what action is proposed. There may be more than
one resolved clause, each stated separately. The word RESOLVED is underlined and
printed in capital letters, followed by a comma and the word "THAT". Each resolved
clause must be a separate paragraph and may be ended with a period or a semi-colon.
The next to the last clause should be followed by the word “AND”.
Link to Resolution
Template: https://docs.google.com/document/d/1K8Yapo5b5EHfIjr2Fe53h9wHBaBhgL
Cg/edit?usp=sharing&ouid=115270130695029207637&rtpof=true&sd=true