Ville-Mille Branch Executive meeting Minutes - March 22, 2016

MEETING: Ville-Marie Branch Executive meeting

LOCATION: PIPSC Regional Office

DATE: March 22, 2016

1. Approval of the Agenda

1. The agenda was presented to the Executive.
   • There were no items to add.
2. Philippe P., seconded by François L., moved that the agenda be approved.

2. Remarks by the Executive

Remarks by the President and Round Table Introductions

Renaud welcomed our new Executive and led the round table introductions.

Remarks by the Treasurer

Marc explained the most recent transactions, including the cost of the AGM. He asked if there were any questions and there were none. He explained that the per-person cost of the AGM was $50, which he feels is very reasonable. Moreover, a few members at the AGM said that the food was appropriate and sufficient.

3. Action Items

1015.5) All – Contact Stewards to do their calls and await response. – This was done by all except Phil M. Phil had just spoken to Stephanie, who contacted the Stewards for the dinner. There were five of us to contact 1,000 people. We wanted to get the Stewards involved. We will test it out in the future. Item resolved. Close the item and start a new action item. Done.

1015.11) Renaud – Ask Sylvain for the Foufounes électriques invoice. Done and paid – cheque cashed!

1015.12) Renaud – Plan the next AGM. Done.

1512.1) Renaud – Divide up the names of the members and send them to the Executive so that everyone can do their respective calls. Done.

1601.1) Philippe M. – Inform PIPSC that Sylvain is no longer serving on the Executive. Done.

1601.2) Renaud – Prepare the AGM invitation. Anne will send the invitation as well as reminders on February 22 and 29. Done.

1601.3) Renaud - Find the minutes of the first AGM – Done, but minutes could not be found.

1601.4) Damien - Send us a sample invitation in both languages. Done.

1601.5) Miguel and Marc - Obtain bids from two hotels and from some good restaurants closer to the Guy-Favreau Complex. Done.

1601.6) Renaud – Find the election report so that we can see the positions up for election vs. the term of the positions – Not found. Done.

1603.2) Miguel – Check the composition of the Ville-Marie Branch Executive on the pipsc.ca website – Done.

1603.1) New - All – Get Stewards to help contact members.

1603.03) New - Marc – Do a survey on our AGM.

1603.04) New - Phil M. – Send Marc the email addresses of our members who attended the AGM.

1603.05) New - All – Find a venue for a Happy Hour and get information on the terms and conditions.

1603.06) New - Miguel - Ask Anne Renaud for a distribution list for contacting members.

1603.07) New – Those who do not have a pipsc.ca address – Obtain a pipsc.ca address.

1603.08) New – All – Suggest some team-building activities

1603.09) New - Phil M. – Send a doodle for an Executive activity in two weeks, over 2 weeks.

1603.10) New - Renaud – Find out about the changes to the staffing policy and let us know if we need to inform our members.

1603.11) New - All – Discuss the banner and the photo at the next Executive gathering.

4. Review of Previous Minutes

The minutes of the January 14 meeting were neither read nor approved. Deferred to next meeting.

5. Issues Discussed
   1. Post-mortem on the 2016 AGM
      1. Stéphanie said that she and a colleague were the only ones from the CFIA who attended. She was surprised to see such a large turnout.
      2. Marc congratulated Renaud for having taken charge of the organization, as well as for its tremendous success.
      3. Marc offered to choose the wines next time. He also suggested that we get an Inspire card for the Branch.
      4. Miguel requested a survey of the meeting participants. An action item was added.
      5. This was François P.’s first AGM, so he has no other AGMs to compare it to. He said it was okay but that there were problems with the sound.
      6. François L. said that the restaurant officials say no when we ask them if we can bring our own sound system. He suggested providing our own sound without asking the next time. It was his first AGM as well, and he was pleasantly surprised to meet people other than CS members.
      7. Phil M. took notes. He had no comments!
      8. Phil P. found that it was good overall and the food was tasty. We ran low on wine. He found the sound a problem as well. The room arrangement (long tables) was not really ideal. Next time we need a better sound system and beer.
      9. Renaud said that he was pleased with the member turnout.
   2. Next event – Happy Hour?
      1. Marc said that, with only three months left before summer, we could organize it at one of the upcoming meetings. He did not like the idea of Les 3 brasseurs (3 Brewers) as a venue.
      2. François L. suggested holding only one activity before the summer (in May). Other participants agreed.
      3. Miguel suggested having an Executive team building activity to get to know each other better. We could go bowling, go to a pub, do mini-putt or play pool. Phil M. suggested an activity where you have to solve a mystery in order to be able to get out of the room.
   3. New staffing policy
      1. Miguel suggested a lunch and learn at the Sun Life building, which is fairly close, in order to discuss the new policy.
      2. Stéphanie proposed that we wait to find out more before organizing something. New action item added for Renaud to find out more.
   4. Branch banner
      1. We need ideas for photos to represent the Branch. We will talk about it again at the Happy Hour.

6. Other Business

1. 1. Miguel shared the following PIPSC news:
      1. The Committee for the advancement of French, which Vicky serves on, profiled her in the magazine Travailler en français.
      2. PIPSC’s Quebec Region is affiliated with the FTQ, for those who are unaware of it.
      3. The campaign for a $15/hour minimum wage begins on April 15.
      4. The Young Professionals Committee is organizing a Happy Hour at the FTQ tower for April 14.
      5. The World Social Forum is scheduled for August 9 to 14. Miguel thinks that PIPSC could give a workshop at the forum. He will check with Yvon Brodeur to see about the possibility.
      6. Debi Daviau attended the CS Sub-Group Presidents meeting and spoke about the key bargaining issues, including outsourcing, scientific integrity and tax fairness. She said that the solidarity pact involving 19 unions is still in effect, even with the new government in office.
      7. Renaud thanked everyone for coming to the meeting and proposed that the next meeting be held at 5 p.m. and that we order food.

7. Adjournment

François P., seconded by Phil P., moved that the meeting be adjourned.