Prairie/NWT Regional Steward Council
September 20-21, 2019
Fantasy Land Hotel
17700 87 Avenue NW
Deadline for Registration – August 16, 2019
The Prairie/NWT Regional Steward Council will be held Friday, September 20 and Saturday, September 21, 2019. The location is the Fantasy Land Hotel in Edmonton AB. The Council will last 1.5 days beginning on Friday at 1:00 pm with Registration. The official meeting starts at 2:00 pm on Friday, September 21. On Saturday, the Council will continue all day starting at 9:00 am and conclude at 5:00 pm. No events are scheduled for Saturday evening.
The intent of the Council is to provide training and information as well as an opportunity for stewards to expand their network. To attend the Council, stewards must complete the on-line registration form. (Please note that registration will not be accepted via telephone or email).
Friday, September 20, 2019 1:00 pm – 2:00 pm Registration.A light lunch will be available for stewards.
2:00 pm - 5:00 pm Steward Council
6:30 pm – 9:00 pm Ed’s Bowling
Saturday, September 21, 2019 9:00 am - 5:00 pm Steward Council
(Breakfast and lunch will be provided to the stewards only, no guests, on Saturday, September 21. All other meals are per diem.)
THE FOLLOWING TRAVEL AND ACCOMMODATION INFORMATION HAS BEEN PROVIDED FOR THE SOLE PURPOSE OF ASSISTING STEWARDS TO AVOID BOTH MISUNDERSTANDINGS AND EXPENSES THAT WILL NOT BE REIMBURSED WHEN RELATED TRAVEL CLAIMS ARE SUBMITTED AFTER THE EVENT:
Guest Rooms — accommodation for in-town registrants, with a check-in date of Friday, September 20, will be “upon request only”. Taking into consideration the meeting end time of 5:00 pm, accommodation for Saturday night is provided to stewards who cannot arrive home before 8:00 pm, travelling by the most direct route and excluding a meal stop. The Office Administrator will book the hotel guest room for each steward as per the travel policy.
Cancellation — the cost of the hotel stay will be guaranteed and paid by the Institute via a master account. Please be aware that PIPSC will be charged in full for any rooms booked and not released by the deadline, whether they are occupied or not. Depending on the circumstances of the cancellation, the cost may be recovered from the steward. Should you have to cancel the hotel guest room at the last moment, please contact the hotel directly 24 hours prior to your arrival date to cancel your booking. For your registration cancellation, notify Prashila Chand, Office Administrator, Edmonton PIPSC Office. Prashila can be contacted at (780) 428-1347 or 1-800-661-3939, extension 3421. Proof of cancellation must include the cancellation number and the name of the hotel agent that accepted same. Any extra services charged to the room are to be paid by the steward.
Transportation — travel arrangements can be made through BCD Travel (1-866-768-7624). If you are driving, please advise Prashila Chand, PIPSC Edmonton Office Administrator. Any car rental requests must be pre-approved by PIPSC. Stewards can claim the lesser of the actual round trip kilometers driven or $700. This cap is based on Air Canada Flight Pass charges and ground transportation. Compensatory salary and meal expenses will be reimbursed based on travel by plane.
Compensation For Leave – Institute policy allows for compensating participants who use various types of leave for attendance at a Steward Council.
General Expenses — expenses incurred by participants will be reimbursed in accordance with the PIPSC Travel Policy which is available at the following link:
Up to the date of the Council, our Regional Executive, our Training team and PIPSC Staff will continue working on your behalf to prepare for a rewarding and enjoyable Council. We look forward to seeing you in September.
Director, Prairie/NWT Region