75th Prairie/NWT Regional Council - Minutes

75^th Prairie/NWT Regional Council

The Matrix Hotel - Edmonton, Alberta

June 1 & 2, 2018

Call to Order - Nancy McCune, Regional Director

Nancy McCune, Regional Director called the meeting to order at 9:00 a.m.

Introductions and Welcome

Nancy McCune welcomed everyone to the Regional Council meeting. Introduction of the current Regional Executive: Robert Trudeau (Saskatoon Branch President), Bobby Eiswirth (Regina Branch President), Sharon Losinski (Edmonton Branch President & Vice President of the Regional Executive), Christine Freeman (Winnipeg & Southern Manitoba (WASM) Branch President), Samah Henein (Calgary Branch President), Stuart Kidd (Secretary-Treasurer) and Nancy Shalay (Small Branch Rep – Denwood).

Nancy McCune thanked the Regional Executive for all their work for the region. She also introduced Kris Hawkins (ERO) who is filling in for Ernie McLean who was unable to attend, and Debi Daviau (President of PIPSC).

Appointment of Chairperson

Barry Wickware (Edmonton) has been appointed Chairperson for this Regional Council.

Appointment of Parliamentarian

Al Dunbar (Edmonton) has been appointed as Parliamentarian for this Regional Council.

Prairie/NWT Regional Council - Delegate Count

At the start of the meeting there was 1 vacant delegate spot and 1 observer.

MOTION by Nancy McCune to appoint the following observer to be a delegate, David Cartledge (Lacombe/Red Deer),

SECONDED by Robert Trudeau (Saskatoon)

MOTION CARRIED

The total Delegate Count for this Regional Council is 52, plus 8 Regional Executive, and 0 Observer.

Approval of Agenda

MOTION by Nancy McCune to approve the agenda as presented

SECONDED by Todd McCoy (Lethbridge)

Nancy McCune has an addition to the agenda under “Feature Presentations 10”.

MOTION CARRIED

Minutes of the 74^th Prairie/NWT Regional Council

Minutes of the 75^th Prairie/NWT Regional Council are located in the Virtual Binder.

MOTION by Rob Scott (Saskatoon) to adopt the minutes from the 2017 Regional Council

SECONDED by Dave Cartledge (Lacombe/Red Deer)

The chair asked for any corrections or business arising from the minutes. There were none.

MOTION CARRIED

Business Arising from the Minutes

1. Prairie/NWT Regional Executive Survey – Results Summary

The Regional Executive Survey – Results Summary is located in the Virtual Binder.

The chair asked if there were any questions regarding the Results Summary.

QUESTION – There were 54 responses to the survey, how many were sent out?

ANSWER – Bobby Eiswirth (Regina) – It was sent to everyone who was on a Branch executive. It was between 78 and 80 that were sent out.

MOTION by Ron Goldberg (WASM) to accept the report

SECONDED by Kieth Laing (Prince Albert)

MOTION CARRIED

Reports on Regional Activities

1. Prairie/NWT Stewards Council - Nancy McCune, Regional Director

A written report was submitted and posted on the Virtual Binder. Nancy McCune, Regional Director presented her report.

The Chair asked attendees if there were any questions on this report. There were none.

MOTION by Nancy McCune to accept the report

SECONDED by Dave Cartledge (Lacombe/Red Deer)

MOTION CARRIED

1. Prairie/NWT Training - Bobby Eiswirth, Chair, Regional Training Committee

A written report was submitted and posted on the Virtual Binder. Bobby Eiswirth, Training Committee Chair presented his report.

Bobby Eiswirth thanked the other members of the Training Committee: Sharon Losinski, Nancy Shalay, Robert Trudeau, Nancy McCune and Ernie McLean.

The Chair asked attendees if there were any questions on this report. There were none.

MOTION by Bobby Eiswirth (Regina) to accept the report

SECONDED by Dave Cartledge (Lacombe/Red Deer)

MOTION CARRIED

Feature Presentations

1. Guest Speaker - Estefania Cortes-Vargas, MLA, Strathcona Sherwood Park

(NDP)

Nancy McCune received a phone call from Estefania and unfortunately she has taken ill and is unable to attend the Regional Council.

1. Report from the President’s Office - Debi Daviau, President of PIPSC

A written presentation was submitted and posted on the Virtual Binder. Debi Daviau, President of PIPSC presented her report.

President Daviau answered numerous questions from the PRC Delegates.

1. PIPSC 100^th Anniversary - Nazim Awan

Nazim Awan presented on the activities and plans for the PIPSC 100^th Anniversary in 2020. Members are asked to submit any pictures or stories regarding the history of PIPSC.

The Chair asked attendees if there were any questions on this presentation. There were none.

1. Guest Speaker – Erin MacAngus

Samah Henein introduced Erin MacAngus from Dale Carnegie, Director of Training in Northern Alberta, Northern Saskatchewan and the Yukon. Dale Carnegie is a global organization that helps individuals to improve communication skills by teaching them how to influence and lead.

Prairie/NWT Regional Executive Reports

1. Regional Director’s Report - Nancy McCune, Regional Director

A written report was submitted and posted on the Virtual Binder. Nancy McCune, Regional Director presented her report.

The Chair asked attendees if there were any questions on this report.

QUESTION – Is there a plan or program to raise money for the Legacy Foundation at AGMs?

ANSWER – N. McCune – This year there have been offers made to purchase gift cards for Branches to raffle them off at their AGMs and have the funds go to the Legacy Foundation.

MOTION by Nancy McCune to accept the report

SECONDED by Sharon Losinski (Edmonton)

MOTION CARRIED

1. Regional Secretary/Treasurer’s Report - Stuart Kidd, Secretary – Treasurer

Stuart Kidd presented the written Secretary/Treasurer’s report, accounting synoptic, Prairie Regional income statement, Cash Flow and 2018 Budget. Copies were provided to attendees

The chair asked attendees for any questions.

QUESTION – Has the Regional Executive ever considered using some funding for visibility items in or around major cities, such as bus seats?

ANSWER – S. Kidd – It has come up, and we spend money on advertising, and its unknown how successful it was, and it was also very expensive. Since there is not a large amount of money for advertising, we provide hoodies and t shirts and to delegates and use that for visibility, as opposed to a larger advertising campaign. It is something that the Regional Executive can discuss.

QUESTION – Could PIPSC t shirts be provided to all the stewards, and perhaps be used as prizes at events like lunch and learns in the region?

ANSWER – S. Kidd – Each branch can purchase for members as well in their budgets. The Regional Executive can review if funds could or should be provided to the Branches for this type of promotional item.

MOTION by Stuart Kidd to accept the 2018 Regional Budget and Regional Financial Report

SECONDED by Herbert Herrera (WASM)

MOTION CARRIED

New Business

1. By Law Amendments and Resolutions
  1. By-law Amendments

The submitted By-law Amendment can be viewed in the Virtual Binder.

MOTION by Barry Wickware (Edmonton)

SECONDED by Christine Freeman (Winnipeg)

Following Discussion

MOTION DEFEATED

1. 1. Resolutions from the Floor

None

Delegate Allotment for the 2018 PIPSC AGM

The delegate allotment for the 2018 PIPSC AGM being held on November 2 and 3, 2018 is 21.

The 21 delegate seats are allotted as follows:

Northern Manitoba - 1
Winnipeg & Southern Manitoba - 3
Saskatoon - 2
Swift Current - 1
Regina - 1
Prince Albert - 1
Denwood - 1
North Eastern Alberta - 1
Edmonton - 2
Calgary - 2
Lethbridge - 1
Suffield - 1
Lacombe/Red Deer - 1
Northwest Territories - 1

Total Delegate Count = 19 of 21 available seats

Additional spots were determined by the Regional Executive at their last meeting.

The additional delegate spots will be used by the Regional Executive Secretary-Treasurer and a delegate from the Saskatoon Branch.

The 4 regionally funded observer spots will be given to one (1) member from each of the following:

Regina Branch
Edmonton Branch
Lethbridge Branch
Denwood Branch

As the Swift Current Branch has been fairly inactive, their seat is being allotted to Edmonton for the 2018 PIPSC AGM.

Election of Prairie/NWT Regional Executive

1. One representative from a Small Branch (1 year term)

Bobby Eiswirth announced the results of the Small Branch Representative, Nazim Awan (Northwest Territories) was elected for a 1 year term.

1. Regional Secretary Treasurer (2 year term)

Bobby Eiswirth called for nominations from the floor for the election of Secretary/Treasurer

Kieth Laing (Prince Albert) nominated Stuart Kidd

Seconded by Courtney Walker (Calgary)

No other nominations were received.

Stuart Kidd is acclaimed as Secretary/Treasurer for a 2 year term.

Other Reports

1. Regional Representation, Ernie McLean, Manager PIPSC Prairie/NWT Offices

A written report was submitted by Ernie McLean and posted on the Virtual Binder. Kris Hawkins, Employment Relations Officer presented his report in his absence.

The Chair asked attendees if there were any questions on this report. There were none.

1. National Financial Report, Sharon Losinski, Member of the Finance Committee

Sharon Losinski presented the Financial Report from PIPSC National that was approved by the Board of Directors. The information is located on the PIPSC website in the Portal and hard copies were provided to attendees.

The chair asked attendees for questions.

QUESTION – In Ottawa, with the LRT nearing completion, is that supposed to vastly increase the value of the PIPSC NCR building and property it sits on?

ANSWER – S. Losinski – They are doing test runs of the LRT and there are parties interested in the building and doing viewings.

QUESTION – On Schedule 1, Member Services, under “Operating – Legal”, the amount is $XX.XX and then changed to $XX.XX. Is this change being reviewed by the Finance Committee?

ANSWER – S. Losinski –.Provided verbal breakdown of expenditures.

N. McCune – Commenting on the PIPSC NCR Building – understands that there is a lot of concern regarding the building, but unfortunately the vacancy rate in Ottawa is high, and where the office is located is on the periphery of the downtown core. The board has an agent actively looking for tenants. In the meantime, and going forward, Eddie Gillis is going to bring a proposal to the board to see if somehow PIPSC can take over some of the space and expand the conference facilities to accommodate group meetings that currently have to utilize hotel conference space.

MOTION by Sharon Losinski to accept the National Financial Report

SECONDED by Glenn Schur (WASM)

MOTION CARRIED

1. Branch Reports

1. 1. Calgary Branch

A written report was presented by Samah Henein, Branch President which is posted on the virtual binder.

1. 1. Edmonton Branch

A written report was presented by Sharon Losinski, Branch President which is posted on the virtual binder.

1. 1. Regina Branch

A written report was presented by Bobby Eiswirth, Branch President which is posted on the virtual binder.

1. 1. Saskatoon Branch

A written report was presented by Robert Trudeau, Branch President which is posted on the virtual binder.

1. 1. Winnipeg & Southern Manitoba Branch

A written report was presented by Christine Freeman, Branch President which is posted on the virtual binder.

1. 1. Small Branches
Lacombe/Red Deer Branch

A written report was presented by Vince Mulhall, Branch President which is posted on the virtual binder.

MOTION by Dave Cartledge (Lacombe/Red Deer) to accept all the Branch Reports as submitted

SECONDED by Rob Scott (Saskatoon)

MOTION CARRIED

1. Reports from PIPSC National Committees

1. 1. Elections Committee