Calgary Branch Annual General Meeting (AGM)
The Calgary Branch invites its members only to attend its Annual General Meeting (AGM) Date: Thursday, March 21, 2019
Location: Delta Hotels by Marriott Calgary Downtown (Rocky Mountain Room)
209 4th Avenue SE
Reception: 4:30 PM (2 free drinks tickets will be provided)
Meeting: 5:30 PM - call to order at
Dinner: 7:00 PM - free plated dinner at
If you wish to attend, please register by March 8, 2019 using Eventbrite link https://www.eventbrite.ca/e/calgary-branch-annual-general-meeting-tickets-55480870778
(Maximum attendance for dinner - 100 based on capacity)
Election: If you want to nominate a member, or are interested in holding a position on the Calgary Branch Executive, please forward your nomination or name, prior to the meeting, to the Elections Committee Chair: TJ Elabor at (telabor@gmail.com). This will assist with promoting a timely meeting. For your convenience, a nomination form is attached. Nominations for Elections will also be accepted from the floor. Any regular or retired member of the Institute who is a member of the Calgary Branch is eligible to run.
Elections will be held for the following positions:
- Vice-President (2 years term) 1 position
- Treasurer (2 years term) 1 position
- Member-at-Large (2 years term) 3 positions
- Members-at-Large (1year term) 1 position
Guest Speakers:
- PIPSC President Debi Daviau
- PIPSC Regional Director Nancy McCune
Reports will be given by the President and the Treasurer. The agenda is available when you register online. Last year’s meeting minutes will be provided at the meeting.
If you have special dietary requirements or if you are unable to attend, please advise Samah Henein at samah@pipsc.ca.
Calgary Branch AGM 2019 - Election Information and Roles Available
Dear Calgary Branch members:
Please find below some information related to the Calgary Branch election’s By-laws and the executives’ roles and positions available for election. For more details about our bylaws please refer to https://pipsc.ca/regions/prairie/branches/calgary-ab/bylaws
Election Procedures
- By-law 4.1: All members (regular and retired) shall be eligible to hold office…..
- By-law 7.2.2: Nominations may be submitted in writing or may be made from the floor of the Branch AGM.
- By-law 7.3.1: The election shall be at the Branch Annual General Meeting (AGM).
- By-law 7.3.4: The candidate receiving the highest number of votes for a position shall be declared elected.
- By-law 7.3.5: The results of the election shall be announced at the Branch Annual General Meeting and subsequently distributed.
- By-law 7.3.6: The newly elected Branch Executive shall take office at the close of the Branch Annual General Meeting.
- By-law 8.1.5: …voting for positions on the Branch Executive shall be by secret ballot.
- By-law 8.1.5: ….each member shall have one (1) vote.
Branch Role
- The aim of the Branch shall be to represent Branch interests, to provide a forum for the discussion of Institute affairs, to administer this Constitution and By-Laws, to make recommendations to Regional Council and to the Institute on topics or matters within the objectives of the Institute, and to nominate delegates to Regional Council and Institute meetings in accordance with the Constitutions and By-Laws of those constituent bodies.
Executives Expectations
- By-law 6.7.3: Any member who is absent from two (2) consecutive meetings of the Executive without valid reason shall be considered to have resigned from the Executive.
Executives Role
- By-law 6.1: The Branch Executive shall exercise the authority of and act on behalf of the Branch on all matters subject to this constitution between general meetings of the Branch.
Vice-President Role (2 years term – 1 position)
- By-law 6.8.2: The Vice-President shall assist the President in the performance of their duties and, in the absence of the President, perform the duties of that position.
Treasurer Role (2 years term- 1 position)
- By-law 6.8.4: The Treasurer shall maintain the financial records of the Branch as required by Institute policy, prepare a financial report for each meeting of the Branch Executive and each General Meeting of the Branch, submit a detailed financial statement to the Institute as required, and prepare the request for the annual allowance of the Branch. Copies of the financial report shall be available to all Branch members.
Member-at-large Role (2 years term 3 positions and 1-year term 1 position)
- By-law 6.8.5: Members-at-Large shall perform such duties as may be assigned by the Executive.
The executive’s commitment is attending about 6 meetings and planning events for the membership to encourage them to be engaged.
If you have election questions, please contact our Election Chair TJ Elabor at telabor@gmail.com.
If you are interested in running, please complete nomination form if possible so we can have an effective meeting. Nominations from the floor will still be accepted for all the available positions.
Thanks
Samah Henein
Calgary Branch President
Nomination Form
2019 Calgary Branch Executive Election of:
A. Officers (i) Vice-President (ii) Treasurer
B. Members-at-Large (maximum of 4 will be elected)
We [must be current PIPSC members] and
wish to nominate/second [name of candidate]
for the position of [please tick desired position]
Vice-President
Treasurer
Members-at-Large, 2 years (3 positions)
Members-at-Large, 1 year (1 position)
Signature of Nominator:
Signature of Seconder:
Consent of Candidate:
I, [NAME] am willing to take on this role if I am elected to this position at the 2019 Annual General Meeting of the Calgary Branch.
Signature of candidate:
Date:
Please forward the nomination form to: Election Chair TJ Elabor at telabor@gmail.com. You are encouraged to have remarks prepared for a one- or two-minutes promotion of your candidacy. For by-laws related to duties and election procedures, see Calgary Branch Constitution and By-Laws: By-Law 6.7.3 obligation to attend meetings; By-Law 6.8 Duties of the Executive: 6.8.2 Vice President; 6.8.4 Treasurer; 6.8.5 Members at-Large and By-Law 7 Elections.