GTA Branch Planning Meeting, July 24, 2024
Present:
Stan Buday (President) Kuini Chuen (VP) Roy Philip (Treasurer)
Nuşin Brown (Secretary) Nathanael Mathi Tanya King
Yvonne Snaddon Lalita Jeethan Nicole Henshaw
Yu Gao Delores Sui
Opening: Welcome by Stan Buday at 6:10 pm. Approval of the 2024 Planning Agenda.
Patricia Williams looks after reaching out to Rands periodically as membership officer for the IT Group using a template. Yvonne will request that template so we can reach out to the Rands from the GTA Branch.
Review of planning meeting minutes 2023 (includes budget review): 2023 planning minutes were reviewed and approved.
Review of Branch Calendar from 2023:
Summer social took place at the Pilot on June 13th
A picnic was not held
Drum making event did not take place
Labour Day Parade was held on September 4th
Executive meeting was held September 6th
Zoo Day October 21st was very successful.
Steward appreciation dinner was held November 6th
Midland Holiday Event was held December 6th
Executive meeting was held January 31st
Winter social was held on February 15, 2024 at the Frog and Firkin
Executive meeting was held April 15th
The AGM was held at the Granite Brewery May 16th
The 2024 Summer social took place at the Pilot on June 18th
Action items were completed. Mailing lists were given out. Contact information for Executive members was updated, roles were assigned.
Branch Calendar 2024:
We typically organize 2 main networking events at a central location, and also smaller location specific events.
We can organize an arcade bar event at Tilt that has a cover charge. It can be organized for up to 40 people including snacks.
A Summer picnic requires planning in January, to book a venue.
|
|
Date |
Event |
Organizer/Lead |
|
2024 |
June 18 |
Summer Networking Social at The Pilot |
Tanya organized.
|
|
September 2 |
Labour Day Parade |
To be announced by the ORE. All to attend if possible. |
|
|
September 9 |
Executive Meeting |
Location TBD |
|
|
September 24th |
Tilt Arcade |
Kuini to organize |
|
|
October 6 |
Toronto Zoo Day |
Nathanael, Delores, Yu and Kuini to organize. Members will have to RSVP for tickets. |
|
|
December 11 (TBD) |
Midland Holiday Event at Queen Victoria Pub |
Nuşin, Yu and Vini to organize.
|
|
|
December 16 (TBD) |
Executive Meeting
|
Location TBD, Nicole to send out invite. |
|
|
2025 |
January 30 (TBD) |
Winter Networking Social (Post Holiday Winter Blues) |
The Frog – Tanya to organize |
|
February 13 (TBD) |
Executive Meeting
|
Location TBD. Kuini to send out invite.
|
|
|
March (TBD)
|
Steward Appreciation Dinner |
Stan/Yvonne to organize (avoid March Break week) |
|
|
April 24 |
AGM |
Stan to organize |
|
|
June (TBD) |
Summer social at Churchmouse |
Kuini to organize |
Officer Roles and Responsibilities:
Secretary Nuşin Brown
Treasurer Roy Philip, assisted by Delores Sui and Nathanel Mathi
Communications Officer Yu Gao, with Tanya King as backup
Membership Officer Tanya King, with Yu Gao as backup
Action Items:
- Membership officer to send a template letter to Rands to explain what the union does
- Kuini to manage the gtabranch@pipsc.ca email account for event RSVPs and member questions
- Yvonne to send out template for Rands to Tanya and Yu
- Kuini to send invites for Exec meetings
- Delores will look into ordering promo items
Financial Report and budget planning 2024: A request for the yearly allocation was made in 2023. The 2024 allocation will be requested soon.
Anticipated expenses are:
$XXXX for 3 networking social events (Summer, Winter and Tilt arcade bar
$XXX for the Midland Holiday event
$XXXX for Zoo event
$XXXX for steward appreciation
$XXXX for executive meetings (over and above what PIPSC refunds)
$XXXX for AGM
$XXXX for promotional items
Roy made a Motion to accept the budget, Yvonne seconded
Branch priorities: Priorities from last year were reviewed. Ongoing priorities are:
- Info sessions
- Member engagement (also a big priority for PIPSC)
- Union building – Fostering solidarity
- Geographically organized networking events
- Rands
Round Table/New Business: No other items were brought forward.
Adjournment: Meeting adjourned at 8:30 pm. Stan made a motion, Nicole seconded.
Next meeting will be in September.