EXECUTIVE MEETING – 17 July 2017, 17:00h-20:00h,
@ 1525 Bank Street


Huguette Chevrier – ERO and special guest
Jean Ouellette – ERO and guest
Glen Schjerning – President
Lynn Mayes – Vice President
John Eng – Treasurer
David Topp – Secretary (absent)
Adam Gray – Member at Large (absent)
Olivia Leung – Member at Large
Natalia Kim - Member at Large
Olga Botygina – Member at Large
Rebecca Mardell – Member at Large
David Sutherland – Member at Large
Jennifer Carr – Member at Large
Angelo Guglielmo - Friend
Sherry Oake – Friend
Saeed Toolabi – Friend
Echo Xu – Friend
Kevser Taymaz – Friend
Fred Ma – Friend
Walter Baziuk - Friend

  • The meeting was called to order at 17:15h, at 1525 Bank Street, on 17 July 2017.
  • Glen Schjerning, the Branch president, welcomed the executive members in attendance, friends of the executive in attendance, and our two very special guests Jean Ouellette and Huguette Chevrier.  Huguette will be retiring from PIPSC shortly.  She was presented with a Home Depot gift Certificate from the Branch, as well as flowers for her husband.
  • The proposed agenda was adopted without any changes.
  • The Branch Constitution was discussed.   The Branch is using the generic constitution for Branches.  All members of the executive were urged to become familiar with this document.
  • Branch Capital assets were reviewed.  The DND LSTL Branch had no capital assets.  The DND NCR Branch had some banners (now with the wrong branch name) and a very old laptop.  It was agreed to write off these capital assets as zero value.  We now have no capital assets.   We have no firm plans to acquire any capital assets.  
  • The PIPSC Calendar was reviewed for the foreseeable 6 months.  

i) NCR Steward Council, 29 & 30 Sept 2017.  All stewards were encouraged to register for the upcoming Regional Stewards.  There are over 50 DND stewards eligible in the NCR.  It was agreed that the Branch would fund a hospitality suite (Murphy Suite) 29 Sept 2017, and provide beverages and snacks.  Cost estimated at $500.00

ii) NCR Stewards School, 2-4 Nov 2017.  All PIPSC stewards were encouraged to register when registration becomes available.  Space will be limited.

iii) PIPSC National AGM, 16-18 Nov 2017.  Delegates have already been identified.  The executive unanimously supported sponsoring Kevser Taymaz as an observer.  Kevser has been a longtime supporter of her previous branch, including volunteering at branch events.  No salary compensation would be required, as Kevser is retired.  The Branch agreed to cover any costs, such as hotel room (if required).  The executive agreed that no other observers would be funded by the branch.

iv)  An AGM for the branch is required within 15 months of the last AGM, which was in January 2017.  Glen Schjerning was given authorization to book an AGM at the Hilton Lac Leamy in January 2018.

  • Branch Elections Committee.  There will be a need to have an election in 2018 for a VP, a secretary and three members at large.  The branch constitution allows a bit of latitude as to how this can be conducted.  The Executive agreed that at the 2018 AGM, up for re-election are the VP Lynn Mayes, the secretary, David Topp and three members at large Rebecca Mardell, David Sutherland and Jennifer Carr.  The executive decided that at the 2018 AGM we would first elect a VP to a two year term, then elect a secretary to a two year term, and then elect three members at large each for a two year term.  Natalia Kim was selected as the chairperson for the elections committee.  Olga Botygina and Olivia Leung will also serve on the elections committee.
  • The May 2017 Retirement Planning session was reviewed.  This was a very successful event, held in an evening at PIPSC HQ.  Over 80 members attended.  The catering bill was presented to the executive.  It was much more expensive than had been expected.  It was agreed that for all future Branch events that better cost control would be practiced.
  • John Eng provided a review of the 2017 and 2018 budgets, and the expenses to date in 2017.  The branch is in strong financial shape.  To the end of 2017, we agreed to save roughly one-quarter of what is in the bank for the early months of 2018 (when an AGM will take place, and prior to our 2018 allotment being received).  The Branch President asked all persons attending the meeting to mull over how best to spend the remaining funds, this calendar year, in ways that benefit our members.  Way ahead TBD.
  • Potential Branch committees were discussed, including an Entertainment committee, Lunch and Learn Planning committee, Carling Campus issues committee, WHS committee’s issues committees, Steward’s issues Committee, and DND Consultation.  The executive agreed to reflect upon this and revisit this issue at the next executive meeting.
  • There is one DND building in the NCR at which PIPSC members have been raising concerns about the culture.  The members there are primarily of the CS group.  It was agreed that the branch would host a lunch on 21 July 2017, and invite PIPSC members to lunch, and investigate these concern.  Glen Schjerning, David Topp, John Eng and Jennifer Carr will be participating.  
  • A long discussion was held on the subject of public transit serving Carling Campus.  There are valid concerns.  It was agreed that the Branch would set up a meeting with the DND consultation team to discuss member concerns.
  • The next branch executive meeting was scheduled for evening of 11 September 2017.  Likely location 1525 Bank Street.

On 23 July 2017, after an exchange of emails, the branch executive gave approval for Olivia Leung, Natalia Kim and Olga Botygina to organize a Family Haloween event in the fall of 2017, similar to an event hosted last year.  Costs are not to exceed $4,000.00.