February 18, 2020 Vancouver Island University, Nanaimo, Building No. 300, Arbutus Room
Attendance: Refer to Event Registration/Attendance – Attachment A-1
Branch members present including the executive: 22
Executive members present (8): Carl Cahoon, Nick Leone, Anna Brockhoff, Tamas Lipcsey, Jennifer Mollins, Charles Fort, Bill Woolverton, Diana McHugh
Executive members Absent (3): MaLs: Jean VanderMark, Alan Messner and Kalie Gossen
Guests: Robert MacDonald, PIPSC BC/Yukon Regional Director
- Call to order:
The meeting was chaired and called to order at 5:50 pm by President Carl Cahoon. Commencement of AGM was delayed (Original Start time: 5:30) due to travel related delays of some registered participants.
- Acceptance of the Agenda (Attachment A-2):
Motion: To accept agenda as presented.
Bill Woolverton/ Tamas Lipcsey
- Adoption of Minutes of 2019 AGM (Deferred to later on in Agenda):
Note: Secretary Jennifer Mollins was delayed so motion on floor to move Adoption of 2019 Minutes later in Agenda, prior to Dinner.
Motion: To Approve adoption of the 2019 AGM minutes
Nick Leone / Bill Woolverton
- Financial Report for 2019 & Proposed Budget for 2020 and 2021:
Anna Brockhoff presented the statement of revenue and expenses for 2019 and the Branch budget for 2020 and 2021. See attachment A-3.
Motion: To accept the 2019 Financial Report & Proposed Budget for 2020-21 as presented.
Charles Fort / Diana McHugh
- President’s Report:
Carl Cahoon read out the President’s Report. No further questions or commentary from the floor. See attachment A-4.
- Elections: Call for Nominations for Vice-President, Secretary and (7) Members At Large:
Elections Officer Charles Fort made 3 consecutive calls (each) for Nominations from the floor for positions of Vice President, Secretary & Members at Large.
Vice President: Carl Nominated Nick Leone as Vice-President, and he accepted (2nd term). Nick Leone was acclaimed as Vice-President for another two-year term ending at the 2022 AGM.
Secretary: Carl nominated Jennifer Mollins as Secretary (or Co-secretary with current MaL, Allen Messner). Jennifer accepted – Allen to be confirmed by Executive online vote. Jennifer Mollins was acclaimed as Secretary for a two-year term ending at the 2020 AGM.
Members at Large (7): Charles asked for nominations from the floor for Members at Large. Member Maria Surrey volunteered to become a member at large, receiving unanimous approval. All other MaLs in attendance were reaffirmed & accepted. 3 absentee members to be approached to confirm their continuation/standing as supporting MaL (Jean VanderMark, Alan Messner & Kalie Gossen)..
Diana McHugh, Charles Fort, Bill Woolverton and Tama Lipcsey were acclaimed (and accepted) as continuing Members-at-Large for a one year term ending on the 2021 AGM. Current absentee MaLs: Jean VanderMark, Alan Messner & Kalie Gossen will be asked for their continued support as MaL for another 1-year term.
- Adoption of Minutes of the 2019 AGM (as deferred from top of Agenda):
Motion: To accept the minutes of the 2019 Branch AGM (as presented)
Nick Leone / Anna Brockhoff
8) Business arising from the Minutes: None
- Ted Talk Presentations (brief, themed presentations):
Two key presentations were delivered: Employee Wellness Support Program (EWSP) and Public Service Employee Pension Program & related Benefits.
Carl Cahoon presented first talk on the proposed EWSP – key features, comparison with current PSC Sick Leave program, employee benefits and ratification & implementation process (delivered part-way prior to pause dinner service).
Executive took a moment to acknowledge VIU Event Service personnel for their extended efforts & service of the AGM.
Meeting temporarily adjourned at 6:30pm; Reconvened at 7:15pm.
VIU Event Services prepared & served a 100th PIPSC Anniversary Cake to AGM participants in recognition of PIPSC 100th year of service.
- Continuation of Ted-Talk Presentations – EWSP – 7:20pm – 7:40pm
President Carl Cahoon continued speaking after supper providing further details & answering questions concerning the EWSP.
10) Guest Speaker – Robert MacDonald – BC & Yukon Regional Director:
Regional Director Rob delivered a brief though informative presentation (20mins) highlighting the key aspects of PIPSC members PS Pension Plans and associated benefits – emphasizing the Top-10 factors. Rob’s slide presentation (pdf format) was made available to all registered AGM participants (Refer to Attachment A-5)
Rob MacDonald also fielded questions from the floor concerning issues around members pensions & access to additional information & training, in addition to some general Q&A around PIPSC.
- Door Prize Draw (Anna Brockhoft & Carl Cahoon):
The draw for the door prizes was held – conducted by Carl Cahoon & Anna Brockhoff. Three gift baskets were prepared by Executive members, Nick Leone, Carl Cahoon & Anna Brockhoff. PIPSC-branded items were donated by the Nanaimo SP Subgroup, Linda Nichols, Robert MacDonald and Carl Cahoon.
AGM participants were encouraged to take away PIPSC promotional items for their workplace as a means to increase visibility & to promote engagement/dialogue with colleagues.
Motion: To adjourn the meeting.
Bill Woolverton / Tamas Lipcsey
Adjourned at 8:20 pm
President’s Report to the North Central Vancouver Island Branch (NCVI)
The NCVI Branch serves 221 regular members and 15 retired members from Duncan to Port Hardy. Our seven-member executive met five times since our last AGM, discussing Phoenix, collective agreements, rallies, events, partnerships and engagement.
Obtain 2020 Presidents Report