AYPC Meeting Minutes - May 24, 2024

AYPC Meeting Minutes - May 24, 2024

Friday, May 24th, 2024 9am – 12pm noon

The Rodd Charlottetown, Charlottetown, PEI

 

 

 

 

Welcome and Land Acknowledgement

a)        Christine did welcome and land acknowledgement.

b)        Introductions were done in previous meeting when new members joined. No new members or guest at this time of the               meeting.

 

Approval of Agenda

Kathy approved agenda, and Brooke seconded.

 

Approval of Minutes of October 20, 2023

 

Erika approved, and Ashlee seconded.

 

Review of Action Items Stand Alone Meeting

-  Brooke and April gathered rates for zoo and magic mountain.

 

ARC

-  Kathy got rates from Pony Boat for games/tokens, bar tickets, snacks, etc.

-  Decided to do event at Hopyard instead with members only.

 

Newsletter Articles

-      Ashlee wrote article for the Fall newsletter.

 

Swag Ideas

-  Christine got quote for tote bag for Moncton event.

 

Round Table

-      Christine to sent FB chat invite to everyone.

 

Debrief of Member Event

-     Discussed survey questions and that they need to be sent to members.

-     ACTION: Erika to post questions on the share drive.

-     ACTION: Brooke to send questions to members.

-     Hopyard event was discussed. 18 members attended including executive members.

-     Event was a total of $400 for food and drinks.

-     Discussed how to get info to members during events and determine that a cheatsheet or brochure would be best.

-     ACTION: Brooke to create/bring cheatsheet/info regarding sub-groups and branches to youth events.

YPN Committee of the Board Update

-     First meeting was held on April 13th, 2024.

-     Christine was chosen as the chair of the committee.

-     During meeting, Nancy LaMarsh talked about case management software.

-     Finance committee members talked about budget issues for youth committees and allocation of funds.

-     Working on changing the budget and allocation for the youth committees.

-     Committee is working on new terms of reference for youth committees.

-     Committee is to have six meetings before December.

-     Next in-person meeting for the committee will be July 27th, 2024.

-     Discussions are being held regarding organizing a virtual meeting for all youth committee members at the end of the year.

Mentorship Workshop Update

-     Christine attended as a youth representative.

-     30 different union members attended.

-     Christine said overall it was a good workshop.

-     It was suggested that the ratio should be 2 mentees to a mentor.

Stand alone meeting

a)   Update

-     There has been regional approval for the stand alone meeting.

 

-     Christine sent an email was sent to the regional office in April for update on the status of the event and booking                          accommodations, etc. Waiting to hear a response.

-     Christine is sending Natasha an email as to what is required for the meeting, such as accommodations, meeting room, etc.

b)   Member engagement event final details

-     Still planning to do family event at the zoo.

-     Meeting will be July 12th and 13th with the event being the afternoon of the 13th.

-     Bags for snacks will be provided and 100 bags is $418.

-     Snacks will be from Costco.

-     ACTION: Christine to order tote bags.

Steward Council

a)   Meeting

-     Meeting will be October 25th to 26th, 2024.

-     Call of interest for new members will be done before steward council meeting.

b)   Member engagement event

-     Will plan October event during July meeting.

Other Engagement Ideas

a)   Virtual Events

-     Would PIPSC 101 be a good option for this?

-     What other sessions would people like?

b)   Events in each province outside of the meetings

-     Chat with other members and see if there would be interest.

Newsletter Articles

a)   Fall Newsletter topic and author

-     Newsletter will be due after National AGM in November.

-     Will discuss topics and author during July or October meeting.

Swag Ideas

a)   Items that can be given out at local AYPC members locations.

-     Numerous items in Feb 18th, 2023 minutes.

-     Items discussed to look at costing: magnetic bookmarks, socks, glass cleaner.

-     ACTION: CHristine to look at pricing for above items.

Hot Topics

-     New logo was designed for the AYPC and will be used going forward.

-     Chris Roach ( advisory council director) came and talked to the committee to see if there were any questions.

-     There were numerous questions regarding consultation and Craig Bradley (advisory counsel chair) joined to discuss these.

-     Discussed the process of how consultation presidents are chosen, 2 year terms.

-     Discussed with Chris the issues that we are facing regarding communications and having items translated and sent in a            timely manner. This issue is across the board for all committees currently.

 

Round Table

-  No round table items.

 

Christine thanked everyone for attending, including Chris and Craig.

Christine motioned to adjourn the meeting at 12:00pm. April seconded the motion.