Atlantic Regional Executive Meeting Minutes
Delta Beauséjour, Moncton, NB - May 24, 2018
CHAIRPERSON: Kimberley Skanes
EXECUTIVE: Michael Basque
Marilyn Best
Manny Costain
Cathy Hebert
Carolyn Hynes
Marcel Journeay
Scott McConaghy
Gerry Saunders
Phil Wilson
REGRETS: Mike Pauley
STAFF: Catherine Pinks, Recording Secretary
NOTE: Minutes taken at this meeting were lost as the USB drive was corrupted. These minutes were created by memory.
Welcome and Ice Breaker
Kim called the meeting to order and welcomed the Executive to Moncton.
Gerry facilitated an entertaining ice breaker.
ACTION: Catherine facilitate icebreaker for the September meeting.
1. Approval of Agenda
The following items were added to the Agenda: 7. Hot Topics – RCMP Dues Holiday;
8. f. Steward Council Agenda Update.
2. Approval of March 24, 2018 Minutes
The minutes were approved as presented.
3. Action Item Review
Action Items
Atlantic Regional Executive
March 24, 2018, Meeting
Delta Brunswick, Saint John, NB
# Action
Item/Completion Deadline
Completed/Progress
BF
1. Executive
Collect pictures and stories from their respective constituent bodies and submit to Carolyn for PIPSC’s 100th Anniversary.
ONGOING
3. Catherine
Make the following bookings: Training and Executive Meetings - January 25-26, 2019, Delta Dartmouth; March 22-23, 2019, Delta Beauséjour; September 13-14, 2019, Dundee, Keltic or Inverary Inn. Steward Training – February 21-23, 2019, Delta Dartmouth; Regional Training School, April 11-13, 2019, Old Orchard Inn; September 26-28, 2019, Delta Prince Edward, Delta St. John’s or Sheraton St. John’s
ONGOING
4. Kim
Add a reference to the PIPSC Atlantic Member Facebook page under “From the Director”.
ONGOING
5. Executive
Think of members who are deserving of a Service Award and send their name to Kim.
ONGOING
6. Executive
Think about guidelines around soliciting nominations for awards from the Branch and Provincial Group Presidents.
DONE
7. Kim
Speak with AGM coordinator and advise that if PIPSC is planning to hold a new delegate meeting or other Thursday evening events, Atlantic will require authorization to bring its delegates in earlier and we will reschedule the caucus meeting.
DONE
8. Gerry
Facilitate icebreaker for the May meeting.
DONE
9. Kim and Catherine
Prepare a business case for a two day Executive meeting for September 2018 in Miramichi and submit it to the EC for approval.
ONGOING
10. Kim and Catherine
Prepare a business case for a two day Executive meeting for September 2019 in Cape Breton and submit it to the EC for approval.
DONE
11. Catherine
Send a list of the previous Steward and Executive of the Year award winners to the Regional Executive.
DONE
12. Awards Committee
For both Steward and Executive of the Year, contact the nominators from the previous year and ask if they would like to resubmit their nomination.
DONE
13. Catherine
Add communications between the Regional Executive and Branch and Provincial Group Presidents to the Branch and Provincial Group Presidents meetings.
DONE
14. Catherine
Send invite for observer to AYPC when we are meeting in a city where a member resides.
NOTED
15. Catherine
Send the Executive a list of the contact information for the stewards in the Branch we are hosting the meeting and greet for. Executive members who reside in the city of the meeting where possible contact the Stewards by phone to promote the event.
ONGOING
16. Executive
Send Marilyn any suggestions for changes or amendments to the Constituent Body Finance Policy.
DONE
17. Catherine
Place an order for 50 H2O bottles branded with the AYPC logo. Increase the size of the logo and add the PIPSC logo on the opposite side.
DONE
18. Phil
Remove the figure for the two day meeting from the Regional Executive budget.
DONE
19. Catherine
Reach out to both the DND and Halifax Branches regarding the amount of their commitment to Seasonal School.
DONE
20. Kim
Approach Service Plus for a prize for BINGO at the ARC.
DONE
21. Catherine
Approach the Delta Beausejour for a prize for BINGO at the ARC.
DONE
22. Mike
Prepare a presentation for the ARC on the NB Pension Campaign and get it to Catherine for translation.
DONE
23. Resolutions Sub Committee
Draft a resolution directing the Board to develop a progressive discipline code. Have this resolution ready by April 13 to have it translated and included in the ARC meeting package.
DONE
24. Branch Liaison Committee
Prepare an outline for the Branch and Provincial Groups to use when preparing to profile their constituent body.
DONE
4. Review of Calendar of Events
Kim went over the Calendar of Events pointing out that the November Training session in Charlottetown, PEI will be rescheduled as it is currently the same weekend as the AGM. She also noted that the September Regional Executive meeting dates were changed to the 28-29 as the previous dates conflicted with a scheduled Board meeting.
5. Hot Topics
The Executive discussed the decision to provide a dues holiday for the RCMP.
6. New Business
a. Legacy Foundation and Regional Involvement in a fundraiser at the National AGM: Each region will provide a prize for a draw at the AGM. Delegates will be able to purchase tickets and enter them in any of the regions draws. The region the member is from will get the credit for the ticket purchase.
The Executive approved up to $500 for prize or prizes.
ACTION: Executive to determine the prize or prizes they will purchase for the draw at the AGM.
b. Board Committee Selection: Kim distributed a handout containing 9 questions for discussion by the Executive in relation to the composition and representation on Board Committees. The Executive reviewed the questions and Kim will provide the feedback to the Board.
c. Oak Island Regional Training School 2020: Catherine inquired if the Executive would like to book the 2020 Training School at Oak Island. It was agreed we would take proposals from Oak Island and White Point for 2020.
ACTION: Catherine to obtain proposals from Oak Island and White Point for the 2020 Training School.
d. Timing of Steward Council: Carolyn reported that the dates of Steward Council have typically fallen during CRA’s period of release thus making it difficult for CRA CS Stewards from PEI to atten The Executive discussed the option of changing the dates for the Council to another weeken Catherine noted we are unable to change 2018 at this time, however we could look at 2019, 2020 and 2021.
ACTION: Catherine to contact the Delta Halifax and explore the options of changing the date for the 2019, 2020 and 2021 Steward Council to another weekend.
e. AFS Breakouts: Manny advised that the AFS Group will be holding their AGM in conjunction with the BC Steward Council and this will conflict with the AFS Group Breakout at the Atlantic Steward Council.
f. Steward Council: The agenda for the Atlantic Regional Steward Council was reviewed.
7. Atlantic Regional Director’s Report
Kim referred the Executive to the Atlantic Regional Director’s report contained in the 75th ARC Virtual Binder.
8. Training Committee Chairperson’s Report
Carolyn referred the Executive to the Atlantic Training Committee Chairperson’s Report contained in the 75th ARC Virtual Binder.
9. Regional Executive Finances
Phil tabled copies of the 2018 and 2019 Atlantic Regional Executive Budgets.
10. Atlantic Young Professionals Committee Report
The AYPC report was tabled to the Executive’s information.
11. 75th Atlantic Regional Council Review
The 75th ARC meeting packages and materials were reviewed. Executive assignments for the ARC and accompanying events were determined.
12. National Committee Reports
National Committee Reports for Human Rights and Diversity and Information Technology Services and Projects were tabled for review.
13. Round Table/Adjournment
The meeting was adjourned.