Atlantic Regional Executive Meeting Minutes
Delta Beauséjour, Moncton, NB – May 27, 2018
CHAIRPERSON: Kimberley Skanes
EXECUTIVE: Michael Basque
Manny Costain
Carolyn Hynes
Marcel Journeay
Scott McConaghy
Christine Newhook
Mike Pauley
Jason Rioux
Phil Wilson
REGRETS: Marilyn Best
STAFF: Catherine Pinks, Recording Secretary
Welcome and Introductions
Kim called the meeting to order and welcome newly elected Executive members Christine and Jason and extended a welcome to returning Executive members Mike, Manny and Scott. Round table introductions followed.
1. Approval of Agenda
The following items were added under New Business: Youth Committee Meetings; AGM Observers from the Regional Executive, ARC recap, Recognition of Cathy Hebert and Gerry Saunders and Delegate Issue. Under Item 4.c.iv. Alternate to Training Committee Chair was added.
Motion #1 Marcel moved and Mike seconded that the agenda be approved as amended. CARRIED
2. Review of Calendar of Events
Kim went over the Calendar of Events pointing out that the November Training session in Charlottetown, PEI will be rescheduled as it is currently the same weekend as the AGM. Kim also asked that Executive members hold off booking travel for the September meeting in Northern New Brunswick until they hear from Catherine.
Scott stated the location of the Inverary, Cape Breton meeting does not make sense. Summerside would be a more logical location for September 2019.
ACTION: Catherine check for meeting space for September 2019 Regional Executive meeting in Summerside at the Loyalist Inn.
ACTION: Catherine check for space for the Regional Executive meeting in September 2020 in Antigonish and Pictou.
3. Elections\Assignments of Sub Committees
a). Review of Position Descriptions:
Kim reviewed the Roles and Responsibilities of Executive Members with the Executive. Kim reminded that for the position of Vice President you must assume the role of the Regional Director if required. The Atlantic Regional Training Committee Mandate was tabled for review as well.
b). Regional Training Committee: Nominees were Jason, Carolyn, Marcel, Phil, Christine and Mike. Each nominee gave a brief resume of their background. Elections were conducted and Training Committee is: Mike, Jason, Carolyn, Phil and Marcel.
i). Training Committee Chairperson: Carolyn was nominated by Phil, she accepted and was acclaimed.
ii). Alternate to Training Committee Chairperson: Marcel Journeay.
c). Atlantic Regional Executive
i) Vice Chairperson: Marilyn Best and Manny Costain were nominated for the position of Vice Chairperson. Scott and Kim gave an overview of Marilyn’s experience and involvement. Manny spoke on his behalf. Following a ballot vote Manny was elected as the Vice Chairperson.
ii). Secretary: Carolyn nominated Christine and she accepted. Christine was acclaimed as Secretary.
iii). Treasurer: Carolyn nominated Phil and he accepted. Phil was acclaimed as Treasurer.
iv). Sub Committee Members and Leads: The Sub Committee members and leads were selected as follows:
Resolutions: Lead – Scott. Members – Marilyn, Marcel, Manny and Mike
Awards: Lead – Carolyn. Members – Christine, Jason, Micheal and Mike
Communications: Lead – Manny. Members – Christine and Mike.
Branch and Provincial Group Liaison: Lead – Marcel. Members – Michael, Scott, Mike, Manny and Christine.
Manny advised that the deadline for submissions for the Spring Newsletter will be the end of June. The St. John’s Branch and NBLA will be the two constituent bodies that will be profiled.
ACTION: Catherine update Executive and Training Committee listings and distribute to Membership, Branch and Provincial Group Presidents and post on the Regional Executive Virtual Binder.
4. New Business
a). Principles of Conduct: Kim reviewed the Principles of Conduct with the Executive and the document was circulated for signature.
ACTION: Catherine obtain Marilyn`s signature on the Principles of Conduct and then distribute to the Executive at the September meeting and post to the Executive Virtual Binder.
b). Training Committee Representative Basic Steward Training Saint John, NB: Mike will serve as the representative with Marcel as back up.
c). Youth Committee: Kim brought up the need to schedule meetings when Kim and Catherine are available. We had a conflict with the Regional Exec meeting and the AYPC meeting being held at the same time on Thursday. Kim also noted that the Thursday AYPC meeting was scheduled until 3:00 pm and they were finished shortly after lunch.
As Christine is now part of the Regional Executive she can’t attend both meetings if they are scheduled for the same time. The AYPC will meet on Friday morning in conjunction with Steward Council.
The final issue is the direction is that the AYPC meetings are to be held in conjunction with other regional meetings and they are only entitled to one stand alone meeting. For this meeting two members of the committee only traveled and attend the AYPC and not the ARC.
ACTION: Catherine add add an explanation of UFLUB to the September Executive meeting agenda.
ACTION: Catherine schedule the AYPC for Friday morning in conjunction with the Steward Council and ensure participants are attending both meetings.
d.) Regional Executive AGM Observers: Marcel; Phil, Micheal, Jason, Christine and Marilyn do not currently have seats. Phil reported that it is approximately $1350.00 per person for observers to the AGM. He indicated that we do have funds to cover the expenditure.
Motion #2
Marcel moved and Manny seconded that the Atlantic Regional Executive sponsor up to six Regional Executive members to attend the AGM as observers. CARRIED UNANIMOUSLY
Phil declined observer status at the AGM.
ACTION: Kim to confirm with Marilyn that she does not have an AGM seat.
ACTION: Catherine send AGM Executive observers names to Julie Gagnon.
e). Recognition of Outgoing Executive: It was agreed we would invite Cathy and Gerry to the Thursday Director’s Dinner held in conjunction with Steward Council.
ACTION: Catherine issue an invitation to Gerry and Cathy to attend the October Director’s Dinner.
Motion #3
Phil moved and Manny seconded we move into closed session. CARRIED
Motion #4
Phil moved and Jason seconded that we move out of closed session. CARRIED
5. Round Table and Adjournment
Following a round table the meeting was adjourned at 11:30 pm.