Minutes of the Simcoe-Grey Branch Executive Commitee Meeting - September 12, 2017

MINUTES OF THE PIPSC SIMCOE-GREY BRANCH (PSGB) EXECUTIVE COMMITTEE MEETING

Meeting Date / Time: 12 September 2017 @ 1700 hrs                                                                

Meeting Location:       iSushi Barrie

Attendance Record:

Serial /  Topic /  Action / Info

1 Welcoming Remarks.  Bryan welcomed everyone to the PSBG Executive Committee Meeting.  He advised that the primary purpose of the meeting was to discuss and plan for the Branch AGM which this year will include elections. - Info

2 AGM Location / Agenda.  PSGB AGM 2017 will take place on 7 November at Liberty North, Barrie, ON.  Contract with Liberty North was reviewed by President and Treasurer and signed.  Bryan is hoping to get at least 60 of the 200 Branch members to the AGM.  The CS and AFS AGM will also be integrated in the Branch AGM. 

Both the CS and AFS subgroup AGM will take place at the Branch AGM.  No talks will take place during the main meal. 

The agenda will include Branch, CS and AFS updates, elections, a Union related talk, followed by a Q&A and door prize draw.  Bryan will prepare the slides based on feedback from others. - Bryan

3 Elections The AGM will have elections for Branch (Pres, V-P and up to 8 members at large) and the CS subgroup (Pres).  Info will be presented in the details e-mail sent to members.  Randy will manage the election process. - Randy

4 AGM Advertising / Feedback.  Bryan will send three separate AGM-related correspondences (i.e. Save the Date, Details with Agenda and post-AGM communications) to the Branch members with Mike to take the lead on posting information Branch Facebook and Twitter.  Branch members who may be travelling from outside of Barrie will be encouraged to use the available financial incentive.  Executive members were asked to verbally encourage fellow members to attend.  AGM 2017 feedback will be solicited through comment cards left on the tables. - Bryan / Mike

5 AGM Registration Desk.  Corey will organize and staff the registration desk.  He will engage other Executive members as necessary. - Corey

6 AGM Setup / Tear Down.  All Executive Committee members will assist is setting up and tearing down the meeting room and adjacent areas.  Items to set-up include a-v equipment, banners, flags and other PIPSC, CS and AFS visibility items. - All

7 Social Media / Photos.  Mike Doll to take photos of the event.  All participants will be encouraged to also take pics and post to Facebook page and Twitter.  Mike to assemble Branch photos to use as a rolling screen show during Meet and Greet and meal portion of agenda. - Mike

8 Guest Speaker.  Due to elections, only one Union related talk will be presented.  Bryan to book PIPSC Ontario Director. - Bryan

9 Menu / Drinks.  Sylvie to organize menu and drinks.  Buffet combo including a vegetarian option was preferred.  The AGM details e-mail will solicit any dietary restrictions from attendees to allow for a custom meal.  Coffee and dessert will also be available.  A complementary drink ticket will be provided to attendees at Registration Desk.  Water will be available in the meeting room.  Sylvie will confirm final meal numbers and drinks details with venue. - Sylvie

10 Door Prizes.  Steve will acquire PIPSC branded and non-branded items to handout use as door prize items for attendees. - Steve

11 Branch / AGM Financial Info.  Funds are available to cover the scope of the PSGB AGM and CS and AFS subgroups AGM.  Shannon and Corey to action AFS financial contributions through funds transfer.   Bryan advised the leads of various organizing activities to confirm any expenditure requirements with Treasurer. -  Shannon / Corey

12 Around the Table.  No additional points were raised. - Info

13 Closing Remarks.  Bryan thanked the attendees for coming to the meeting and for their inputs into the AGM planning.  The next Executive Committee meeting will be held after the AGM. - Info

Approved by:

Bryan Pellerin

President

13 September 2017