Atlantic Regional Training Committee Meeting Minutes
Rodd Brudenell, PEI – August 15, 2025
CHAIRPERSON:
Carolyn Hynes
COMMITTEE:
Christine LeDrew, Secretary
Lori Rowe
Paul Hubley
Kim Keats (virtual)
Mark Bellefleur
REGRETS:
None
1. Welcome and Opening Remarks
Carolyn called the meeting to order at 9:10am. Carolyn welcomed everyone to PEI. Carolyn offered a Land Acknowledgement.
2. Approval of Agenda
Carolyn called for additions to the agenda. Carolyn suggested to move evaluations to number 7 and then steward council after.
Motion #1 Paul Hubley moved, and Lori Rowe seconded that the agenda be approved as amended. CARRIED.
3. Minutes/Action items
a. Approval of Minutes
Minutes were reviewed from March 28th meeting. No additions or corrections.
Motion #2 Lori Rowe moved, and Christine LeDrew seconded that the minutes be approved as presented. CARRIED.
b. Review of Action Items
Carolyn reviewed the Action Items, and the document has been updated accordingly. Carolyn questioned if the items should be removed if done, Christine noted they are removed once the next meeting occurs. Carolyn and Paul met to have a discussion on the training budget again because finance wanted the actual rates of the rooms. Carolyn questioned how can we set a budget if we do not have a contract signed, isn’t a budget to live within that amount? Carolyn has the treasurer training deck but noted real-life examples, as requested by members, are lacking. Paul noted he has created some best practices on financial stuff. He stated he can help create examples if he knows what type they are looking for. Discussion occurred on the membership list and the status.
Action: Carolyn to bring to TEAM about treasurer training.
Action: Mark to bring to the BOD about treasurer training.
Action: Paul will review the treasurer training deck.
Action: Committee to look at the treasurer training to make a quick lunch and learn deck.
Action: Carolyn to get the presentation that Hashem did.
4. Calendar of Events
Carolyn reviewed the calendar of events for training events.
a. Review of Meeting Quotes Spreadsheet
Carolyn noted that we have only been given one quote for each event. Carolyn to as for clarification from Donna on the 3 meeting rooms for extra steward training when only need one. It was noted that we did not ask for the training school in 2027. Mark noted the spreadsheet does not give us a total of the quote with the actual break downs. He will discuss further at the executive meeting tomorrow.
Action: Carolyn to confirm with Donna on the 3 meeting rooms for the extra training.
Action: Mark to get total costs from quotes from Donna.
b. Schedule remaining meetings January and March 2027
Carolyn noted that these meetings are tied to the regional executive meetings. Mark noted that the Board of Directors meetings are not booked for 2027 yet. Dates discussed to bring forward to the regional executive meeting was January 29-30, 2027, and March 19-20, 2027 (if not then March 12-13).
5. Training Committee Chairperson Report
Carolyn reviewed her Training Committee Chairperson’s report on the shared google drive. She thanked Gerald and Lori for facilitating the session at ARC. Verbal discussion:
- Executive training coming up in November.
- Reminder of the new steward guide and that Donna is reviewing it to ensure it matches the admin guidelines. Everyone to provide feedback by end of September.
- Need to look at the policy for lunch and learn amount being $50 per person. Further discussion on lunch and learn requests occurred.
Action: Committee to view steward guide and provide feedback by end of September.
Motion #3 Carolyn Hynes moved, and Paul Hubley seconded approval of the Training Committee Chairperson’s report. CARRIED.
6. Atlantic Steward Activity Report
The Training Committee reviewed the Atlantic Steward Activity Report. Carolyn noted the list provided by PIPSC was incorrect. Natasha reviewed and updated the list at Carolyn’s request.
7. Steward Event Evaluations
a. Training School
Discussion occurred on the allergy comments. Once registration closes the organizer should let the chair know so they can announce at the event. Further discussion occurred on re-evaluating the evaluations. Carolyn questioned do we need to be asking the questions for each topic. It was noted that Cheryl and Max review these evaluations and improve efficiencies. All EROs meet regularly to discuss the evaluations.
b. ARC
It was noted that this evaluation should be reviewed at the executive meeting tomorrow.
Action: Christine to add ARC evaluation to executive meeting agenda.
8. Steward Council
a. Charity and Item
Mark suggested that the charity not necessarily have to be in the location that we are that we should rotate it around through the provinces. Carolyn suggested that we donate to Newfoundland from all the fires. Carolyn suggested to purchase the bone conductor type headphones.
b. Final Preparation – Agenda
Carolyn spoke with Cheryl regarding the session with Max at steward council and she has provided the information to Max. Carolyn asked Donna for the number of questions. Discussion occurred to complete the final preparation for steward council. Carolyn has been working with the education department about what courses are available for Saturday from 1-3pm time slot. Cheryl is speaking with the other EROs on what they are comfortable with and WFA was suggested again. Carolyn noted that the Guest Speakers were coming in very expensive. Discussion occurred on having a panel session instead. Carolyn suggested another seasoned steward panel as this is beneficial to stewards. Will bring to executive to obtain names for the steward panel.
Action: Carolyn, Kim and Christine to see what charity to help with the wildfires.
Action: Mark to purchase headphones at Costco for raffle.
Action: Donna to remove the name of steward’s award dinner from the agenda. Item should be trivia night.
Action: Cash bar to be opened from 6-11pm.
Action: Donna to fix date on SC agenda for Friday.
Action: Carolyn to confirm with Donna about the drink tickets for trivia.
Action: Carolyn to talk with Nancy about courses.
Action: Executive to provide Carolyn with 1-2 names for steward panel.
9. New Business
a. Training Budget
This was discussed early in this meeting and Carolyn will know more after the September meeting of TEAM.
b. Training Committee Alternate
Carolyn asked who was interested in being the training chair alternate. Lori stated her interest. No other interest.
c. Training School Course Selection
Carolyn noted we will bring this item forward to the next meeting as we need to get through the steward council first. Christine also noted that we do not know what courses are available either.
Action: Donna to put training school course selection on the next agenda.
d. Training Event Hospitality
Carolyn noted that there was a lot of comments made on hospitality at training school and not doing enough events. At training school there use to be a director’s meet and greet on the Thursday evening. If Mark cannot attend, then who’s budget would this come from? It was discussed to change it to just be called a meet and greet and provide one drink ticket per person and a few snacks to allow networking. Christine noted that the meet and greet was coming out of the event budget not the directors.
Action: Mark will ask other regions what they do for the hospitality charges at training schools.
e. Executive Training
Carolyn noted we will need two facilitators from the trained member facilitators for November 21-22 at the Holman Grand in PEI. It was noted this was discussed with Cheryl. Carolyn suggests that it be one seasoned facilitator and one new facilitator. Carolyn will be there as the training representative.
Action: Carolyn will ask Member facilitators for their availability.
10. Round Table
Carolyn thanked everyone for attending the meeting and all their input today.
Motion #4 Paul Hubley moved, and Kim Keats seconded to adjourn the meeting. CARRIED.
Being no further business, the meeting was adjourned at 11:48am.