50 Victoria St., Place du Portage SP sub-group
2023 AGM and elections
December 5th, 2023, Virtual meeting via MS Teams
Date, time, and location
The 50 Victoria St. SP Sub-Group 2023 Annual General Meeting (AGM) was held on Tuesday, December 5th, 2023. The event took place from 12:00 pm. to 1:00 p.m. virtually via MS Teams.
Agenda for the AGM:
1. Roll Call (members of the Sub-Group Executive)
2. Approval of the agenda
3. Adoption of the Minutes of the 2022 Annual General meeting.
4. Business arising from the Minutes
5. Report of the President
6. Annual Financial Report (available upon request)
7. Elections
8. Bargaining update.
9. New Business
1. Roll Call (members of the Sub-Group Executive)
· President – Marcel Beaudoin,
· Vice-president – Jay Fothergill,
· Secretary – Reginald Linco,
· Treasurer – Mary Murphy,
· Member at large – Celine Fletcher,
· Member at large – Adam Cloutier,
· Member at large – Mazen Hijazi (not Present),
· Member at large – Akid Azfar (not Present)
2. Approval of the Agenda
Motion to approve to the agenda:
· Moved by: Marcel Beaudoin
· Seconded by: Celine Fletcher
Motion carried.
3. Adoption of the minutes of the 2022 annual general meeting
Motion to approve to the minutes to the 2022 AGM:
· Moved by: Celine Fletcher
· Seconded by: Reginald Linco
Motion carried.
4. Business arising from the Minutes of 2022
None.
5. Report of the President
Marcel Beaudoin presented a very short report on:
· Review of the 2023: very brief report on bargaining process and ratification of the tentative agreement. More detail will be presented by Bryan later in the meeting.
· Plan on having monthly in person drop-in sessions in 1310B (coffee & Timbits) during lunch time with Marcel in 2024.
· Plan on having activities like skating on the canal in 2024 for the 50 Victoria St. subgroup members.
6. Annual financial report
2023-2024 budget presented by Mary Murphy:
· Only expenditure in 2023 was donation of $2000 to food banks ($1000 to one in Ottawa and $1000 to one in Gatineau). Plan to do the same for 2024 if still approved by PIPSC.
· For activities like skating on the canal in 2024 and sending possible observers to meetings, the amount budgeted is $8650. Forecast closing balance of $1100 at end of 2024.
· Membership has increased in 2023 as new Patent Examiners were hired, so yearly allowance from PIPSC has increased slightly.
Motion to approve the financial report:
· Moved by: Céline Fletcher
· Seconded by: Marcel Beaudoin
Motion carried.
7. Elections
Current executive composition:
· President – Marcel Beaudoin, elected in 2022,
· Vice-president – Jay Fothergill, elected in 2022, up for election
· Treasurer – Mary Murphy, elected in 2022,
· Secretary – Reginald Linco, elected in 2022, up for election
· Member-at-large – Céline Fletcher, elected in 2022,
· Member-at-large – Mazen Hijazi, elected in 2022,
· Member-at-large – Akid Azfar, appointed 2022,
· Member-at-large – Adam Cloutier, appointed 2022, up for election
· 2 more Members-at-large up for election
To ensure continuity with level of experience of the sub-group executive members, the following positions will now have 2-year terms (VP, Secretary and 3 Members at Large). The following positions still have 1-year term left: President, treasurer and 3 Members at Large.
New executive members:
· Vice-president
o Jay Fothergill – acclaimed (2 yr. term)
· Secretary
o Reginald Linco – acclaimed (2 yr. term)
· Member-at-large
o Adam Cloutier - acclaimed (2 yr. term)
· New Member-at- large
o Maria Salazar – acclaimed (1 yr. term)
8. Bargaining Update
Guest speaker: Bryan Van Wilgenburg, current SP Group president (…and many other positions within PIPSC)
· Bryan gave a brief presentation on how the bargaining process works and why members need to stay engaged in the union and bargaining.
· The tentative agreement has been ratified by the SP group members. Now waiting for Treasury Board to meet and sign off on tentative agreement (should be mid-December).
· Preparation for the next round of bargaining has already begun due to the upcoming political changes on the horizon.
· Bryan then held a Q&A.
9. New Business
None.
There was a motion to adjourn the meeting:
· Moved by: Marcel Beaudoin
· Seconded by: Céline Fletcher
Motion carried.