The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
Log in

BLPC – DRAFT MINUTES

July 14, 2023, 2023

PIPSC OFFICE – SALON C/D

 

Attendance:

Scott McConaghy, Acting Chair

Manny Costain, Atl Region and Board Liaison

Michael Kenny, NCR

Mandy Chan, Ontario Region

Mike Chow, BC/Yukon Region

Christine Freeman, Prairies/NWT Region

Natalie Tessier, Staff Resource

 

Regrets: Luc Denis

 

Guest: Tony Goddard

 

 

Introductions were made, Tony Goddard gave an update on the backlog of the bylaws and policies since December 2021 and what is the plan going forward. The Chair advised of the process from beginning to end of receiving amendments or models.

 

  1. Approval of the BLPC – Agenda

 

Add: SH Group Amendment

Moved and seconded (Kenny/Freeman) to approve the amended agenda.

Carried by consensus

 

  1. Approval of the BLPC – Draft Minutes for April 3 and April 14, 2023

 

Approved.

 

Moved and seconded (Chow/Chan) to approve the April 3rd and April 14th, 2023 minutes.

Carried to consensus

 

  1. Matters arising from the April 3rd & 14th Meeting:

 

  1. SP Midland-Queen Sub-Group – EC Resolution
    1. Mandy Chan will report at the September 2023 Meeting
  2. AFS/VFS Sub-Group/Sous-groupe Saguenay
    1. Luc needs to notify the sub-group that it was Board approved
  3. NR St-Hubert – Montérégie
    1. Luc will report at the September 2023 Meeting
  4. Edmonton Branch Constitution and Bylaws - COMPLETE
    1. Christine has already notified the branch that it was board approved
  5. BC/Yukon Bylaws
    1. Mike brought the revisions from the BLPC and they were accepted by the region. He will obtain the full version rather than excerpts to be able to send to the board.
  6. IT Ottawa Metro Sub-Group Bylaw Modification
    1. To be moved to the September 2023 Meeting
  7. Lethbridge Branch
    1. Christine advises that the only change is ‘’auditing’’ to ‘’reviewing’’ and it’s already ratified. Will be sending the final document to Natalie and will be ready to be sent to the Board for approval.
  8. Model Constitutions – only needs to change auditing to reviewing at 5.8 and then ready to be sent to the Board – Action: ask Tony to make the changes in all the models (EN & FR) and check with translation what is the French term for “reviewing”
  9. NEB Group
    1. Scott to follow-up
  10. CP Group
    1. Scott to follow-up
  11. House of Commons
    1. Michael confirms that proxy is not an issue and it would be needed in the house of commons bylaws. Document was provided to look at. Translation is needed for the highlighted words in the document at 3.k. Once BLPC approves, it will be sent back to the group for ratification.
  12. Ontario Region Constitution and Bylaws
    1. Mandy brought it to the Regional Council and small changes were made. She will forward the new copy to the BLPC general email address for the September 2023 Meeting.
  13. NWT Branch
    1. Christine to report to the branch that it was board approved
  14. Regina Branch
    1. Christine to report to the branch that it was board approved
  15. CRPEG Group
    1. Michael provided a document and it was slightly modified by the BLPC. It will now go back to the group for ratification.

 

  1. New Business

 

  1. Policy on Balancing Union Activity and Family Life – Revision

 

Goes back to the 2022 AGM the AC had proposed 2 amendments. Was agreed in principle at the September 2022 Board. There was a discussion and will send it to Tony to make the changes and posted on the website.

 

  1. Policy on Committees of the Board

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

  1. Policy on Conflict – Appendix A

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

  1. Policy on Conflict – Appendix B

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

  1. Policy on Conflict – Appendix C

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

  1. Policy on Election of Officers and Directors of the Institute

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

  1. **removed**

 

  1. Policy on the Board of Directors

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

  1. Policy on Accessing PIPSC General Funds

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Director’’.

 

  1. Policy on Conduct

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’ and added a paragraph to item 4.

 

  1. Policy on Constituent Body Allocations

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

Motion from the Board to look at item 7 paragraph 6. It was discussed and modifications were made directly in the document provided on the drive. Document is now going back to the Board for discussion and approval.

 

  1. Policy on Institute Awards

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

  1. Policy on Loans to Members

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.



 

  1. Policy on Negotiations and Labour Disputes

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Secretary’’.

 

  1. Policy on Privacy

 

Changes were made to the policy to remove ‘’COO’’ and add ‘’Executive Director’’.

 

  1. Policy on Representational Services

 

As per document provided in the drive, changes were made to reflect that there is no longer a Chief of Labour Relation Services.

 

  1. Policy on Relocation of Full Time Elected Officers

 

Manny gave a background to this reasoning around the amendments to the policy of allowing the vice-presidents to relocate to the NCR if they wish to. It would no longer be mandatory. However should they relocate, they would be permitted once per term.

 

To be presented at the Board in August 2023.

 

  1. Policy on the President and Vice-Presidents (to be split)
    1. President
    2. Vice-President

Manny gave a background to the reasoning in splitting the 1 policy into 2. When through both documents with the BLPC members to clarify how it would read. There was a discussion and comments were made and the documents were modified accordingly.

 

To be presented at the Board in August 2023.

 

  1. Policy on Constituent Body Finances (Motion from the Board)

 

Was dealt with under item 4.k)

 

  1. Atlantic Bylaws - Amendments

 

Amendment done to 6.1.3, amending 8.4 to ‘’reviewing’’ and changing the name from Member Services to Training and Education And Mentoring (TEAM) Committee.

 

To be sent to the Board for approval.

 

  1. RE Group Bylaws - Amendments

 

Looked at the amendments submitted in the document and there was no concerns.

 

To be sent to the Board for approval.

 

  1. Lake Melville Branch – Amendments

 

Changing the 2 year term to a 3 year term.

 

To be sent to the Board for approval.

 

  1. CP Labrador Sub-Group Bylaws – New Model

 

The model was submitted and approved by the members of the committee.

 

To be sent to the Board for approval.

 

  1. IT St.John’s Branch – New Model

 

The model was submitted with minor changes and was approved by the BLPC members.

 

To be sent to the Board for approval.

 

  1. IT St.John’s Sub-Group – New Model

 

The model was submitted was approved by the BLPC members.

 

To be sent to the Board for approval.

 

  1. AFS Windsor Sub-Group – Amendment

 

Change the term of office from 2 to 3 years.

Mandy will request the full document and once received will be sent to the Board for approval.

 

  1. SH Group – Amendment

 

There was a discussion in regards to the emails and the document received. The Chair will follow up for clarification because it is unclear what can be done.

 

Next meeting: Monday, September 18, 2023

 

Having gone through the items, the meeting is adjourned.


 

 

Published on 14 March 2024