Kingston Branch Executive Meeting #4 2023-10-18

Time: 17:45

Location: RAXX

Attendance: Gary Desbiens, Cindy Gagnon, Dan Guthrie, Troy Saunders-Cartier, Leasha Fuller, Dan St. Aubin, Janet Roloson, Ryan Devlin, Robert Hammer, Dan Guthrie

Regrets: Sam Bilton

Minutes:

28 members at AGM (2023-09-15); good turnout; some problems with translation & email getting sent out by PIPSC but we used our own distribution list
Some problems with budget because didn’t get funds
Need to wait to receive our funds
Will still have Christmas dinner for Executive
Steward event in late winter or spring
Next AGM will be in May 2024; COVID had pushed things back
Budget:
- 2022 & 2023 financial were prepared based on expenses incurred and bank expenses incurred and bank statements provided by PIPSC finance
- Action Items: Have the signature cards updated by the newly elected Treasurer
- Contact PIPSC finance if assistance is required to unlock bank account
- It was suggested by PIPSC that we can donate some money to the food bank (up to $X,XXX) as has been done in previous years.
- It would be recommended to spend approximately $X,XXX on various items such as swag, or hosting a membership engagement event, in order to increase expenses and thus, allowing the Branch to obtain the full $X,XXX allotment for 2024.
- Dan Guthrie made a motion to attempt to correct 2021 and 2022 financials, to obtain the maximum allotments. Seconded by Troy.
- Discussed also on ways to mobilize members in our community to be more involved
Options for spending: t-shirt with RESPECT; orange shirt day; food bank; money towards Kingston Branch area awareness t-shirts or jackets for Executive; other events; PIPSC swag; Yeti containers: 40 (or 50 if cheaper) for AGM (McCormick’s – Troy can look into distributor; Ryan will look into another quote) with Kingston Branch logo engraved on it.

Christmas party: Friday December 15; The Keg

Adjourned at 7: 26 pm.