Annual General Meeting - December 1
Radiation Therapists - Walker Family Cancer Centre of the Ontario Groups (WFCC)
Location: 271 Merritt St, St. Catharines, ON L2T 1K1
Date/Time: December 1 - 6:30 PM to 8:30 PM (ET)
Deposit: Please give $5 deposit to Cyndy or Shannon by November 24
Menu: Chicken Parmigiana, Chicken Tetrazzini, Eggplant Parmigiana or Spaghetti and meatballs. Appetizer, Dessert, pop, coffee and tea included.
Election Committee: please let us know if you would be able to be on the election committee to run the elections this year, for the following positions: President, Vice President and Treasurer/Secretary. There is a 2-year commitment, and the executive meets 2 times a year.
Contact: Please email Cyndy, Shannon, Omar or Rob by November 24 for any addition(s) to the agenda.
Agenda
1. Role call
2. Approval of 2022 AGM agenda
3. Volunteers for election committee
4. Presidents report
5. Annual financial report
6. Approval of 2023 budget
7. New business, Including new by-law amendments
8. Bill 124 briefing with David Griffin - Negotiator
9. Open discussion on bargaining
10. Elections of open positions - President, Vice-President, Secretary/Treasurer
11. Adjournment
Proposed Bylaw Amendments
6.2 Composition: The Group Executive shall be elected by and from the Group members. At least one member of the Group Executives must be a steward. The Group Executive shall be composed of a President, a Vice-President, a Secretary, a Treasurer 6and Members-at-Large up to the maximum permitted by Institute By- Laws7
Rationale: As a very small executive of 3 positions, we find it prudent to have at least 1 member be a trained and knowledgeable steward.
7.1 Elections Committee The Executive shall appoint an Elections Committee to receive nominations for positions on the Group Executive, and to conduct the elections. Any member of the Elections Committee who becomes a candidate in the election shall resign from the Elections Committee. Elections Committee will be composed of two (2) volunteers or appointed persons designated at the AGM
Rationale: As a small group, we feel we can make the process more streamlined and less formal by calling for volunteers to count ballots the night of the election at the AGM.
7.2.1 The Elections Committee shall distribute a request call for nominations to all members of the Group at least four (4) weeks prior to the closing date for nominations prior to the elections portion of the AGM.
Rationale: As a small group, we feel we can make the process more streamlined and less formal by calling for candidates the night of the election at the AGM.
7.2.2 Nomination forms must be received at the National Office of the Institute by the close of business on a date to be determined by the Elections Committee. In the event that insufficient nominations are received to fill the vacancies, the Elections Committee shall attempt to obtain the names of additional persons willing and able to serve sufficient to fill the remaining vacancies. If none are forthcoming, the Executive may appoint someone to that position.
Rationale: Nominations will be made verbally at the AGM.
7.3.2 Ballots must be distributed at least four (4) weeks prior to the date set as the deadline for the return of ballots.
Rationale: Ballots will be distributed at the AGM.
7.3.3 Ballots must be received at the National Office of the Institute by the close of business on a date to be determined by the Elections Committee.10
7.3.6 The newly elected Executive shall take office immediately beginning next business day following the announcement of the results of the election.
Rationale: To allow for all previous business to be closed off, and handed over to the newly elected Executive.