50 Victoria Street SP sub-group
Minutes for executive meeting #5
September 11th, 2019 – 12:00 to 1:00 pm
Present: Marcel Beaudoin, Jay Fothergill, Mary Murphy, Mazen Hijazi, Adel El Hamad, Akid Azfar, Hassan Bayaa, Maria Salazar, Céline Fletcher
Absent: Reginald Linco
Opening of meeting
Minutes of the previous meeting approved.
No changes to the agenda submitted.
Discussion of drop-in sessions
It was noted that ISEDC HR has refused the use of 24-B for a meet and greet with the new employees, as it has already been done within the training offered to the new employees. The decision was made to cancel the session in 24-B and move it down to C119B
The original plan was to have the session on the 19th of September for all employees (topics new collective agreement, need for stewards) and the session on the 23rd of October aimed at new employees. However, so that the new employees may properly participate in discussions at the upcoming AGM (November 18th) and drop in session, the decision was made to switch the order of the topics. The session on the 19th of September will be aimed at the new patent examiners, with an opportunity to meet the subgroup executive. The session on the 23rd of October will be for all, with topics as the new Collective Agreement and the need for more stewards.
Drop in session September 19th
Location - C119B
Posters - Akid
Email - Marcel to draft and translate, Akid to send to new employees
Food - Mazen and Adel. Will coordinate with Jay to confirm amount of food (coffee and Timbits) purchased for previous drop-in sessions
Focus - New examiners
Drop in session October 23rd
Location - C119B
Posters - Akid
Email - Marcel to draft and translate.
Food - Mazen and Adel. Will coordinate with Jay to confirm amount of food (coffee and Timbits) purchased for previous drop-in sessions
Focus - Collective Agreement, steward recruitment
50 Victoria Street subgroup AGM
Date - 18th of November
Location - 24-D (Use of 24-D has been approved by ISEDC LR)
Posters - Akid
Email - Marcel. Will send to PIPSC for distribution
Save the date email - Marcel to send to PIPSC for distribution
Food - Mazen and Adel to order from Les Flavoureux
Wiki/signup sheet - Reg
Topics - Election, budget, Collective Agreement (brief), Need for new stewards. Jay will look on the PIPSC website for information for new stewards.
For all - Everyone to think of questions and information they think people will need to know before volunteering as a steward.
Election - Jay to act as elections committee. Jay will figure out by looking at previous minutes who is up for election.
Room setup - Marcel. Ensure request for microphone setup is done as well.
Conference Call information - Marcel to get information from Diane
Round Table
Nothing
Next Meeting
October 10th