Greenwood SH Sub-Group
Annual General Meeting (AGM) Minutes
May 13, 2025, 12:00pm
Conference 2038, Greenwood
- Meeting was called to order at 12:07 by April Brown
- Welcome and Introductions: April Brown, Greenwood subgroup president welcomed all participants to the meeting. Introduction of new member of the SH subgroup, Roberta Gullage, who is currently working remotely from Kingston, ON, and will be moving to Greenwood in July. There were a total of 7 members in attendance:
April Brown
Venessa Boudreau
Roberta Gullage
Peter Walton
Matt Hand
Myriam Tremble
Jenise Verran
3. Approval of Agenda. Moved by April, and seconded by Matt. Carried
4. Adoption of the minutes from the 2024 AGM.
i. All reviewed the minutes, questions arising re: Safety at DND health clinics. To be discussed. Venessa Boudreau Moved; Matt Hand seconded; carried.
5. Business arising from previous AGM
i. An update was provided on safety at DND health clinics. Members brought forward additional concerns, including the safety door to the clinicians hallway that had not been finished. This had been brought to the attention of the CO and OHS safety committee head during their last safety walk, but no update or timeline was given as to the progress of this door. The weapons lock up has been implemented in the clinic not being properly utilized.
- Report of the President: The SH subgroup currently has 11 members. One retirement in the past year but this position has been filled by Roberta who is present at the meeting today. One member (NP) on MATA will not be returning. There is hope that a current Calian NP will take this position to keep our subgroup at 11 members total. It was a great initial year in the new role as president, and we are excited to have re-activated the sub-group. After learning more this year about the roles of steward and PIPSC, we are looking forward to organizing an activity or two for our sub-group this coming year
- Annual Financial Report: An overview of the Financial Report was provided by April, including expenditures and current balance. Question around where our funding comes from and an overview of funding structure for subgroups, additional funds given last year by SH group, and account interest was given. Venessa Boudreau motioned to accept, Myriam Tremble seconded. Carried.
8. Election of Officers: Process was run by April Brown. The position up for election this year was VP. Matt Hand was re-offering but new member Roberta Gullage also expressed interested at the time of the meeting. Matt decided he would not re-offer at Roberta’s expression of interest.
Vice President: Roberta Gullage – awarded by acclamation
- New business:
i. Preference for subgroup activities over the next year: Members are happy with occasional lunch being brought to the office. Interest in doing a wine tour or a spa day. Will plan to look into these as summer group event.
ii. Concerns to bring to SH AGM: PCN-3 position with DND had been informed this would be reclassified as a PCN-4. A member was planning to submit a grievance for this in combination with others from Halifax, but was then told by the CO this would be done within a few months. This was last summer and the member has still not heard anything.
iii. Mode of contact for subgroup: Inquiry about using WhatsApp as a mode of contact. Some members do not use WhatsApp. Most would prefer continued use of email.
iv. Subgroup Swag interest / ideas: No members are interested in clothing, but would be interested in something like a non-plastic tumbler or coffee mug. Example from Edmonton subgroup shown.
v. Lunch-n-learn interest / ideas: Many members would be interested in learning more about PIPSC as a whole. Will look into a guest speaker for a presentation on PIPSC structure, the SH group, role of stewards.
10. Round Table: Nothing Added
Meeting was adjourned at 13:00